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Home My WebLink AboutR04-RDA Item o o o " Redevelopment AJeney · City of San Bernardino ~ NcrIh "D" SIIeel, Foanh Floor " SIIIIIemordiDo, Califcmia !l2A18 (714) 384-5081 FAX (714) 888-\1413 \7 SEPTEMBER 24, 1990 REQUEST TO AMEND CONSULTANT CONTRACT HITH URBAN FUTURES, INC. Synopsis of Previous Commission/Council/Committee Action: 10/02/89 Commission authorized the execution of an agreement with Urban Futures, Inc. for redevelopment plan adoption and related environmental consulting services. 09/20/90 Redevelopment Committee recommended approval of an Amendment to the Contract with Urban Futures. Inc. for the Mt. Vernon Corridor Project Area. ~ Recommended Motion: (COMMUNITY DEVELOPMENT COMMISSION) Move to authorize-the Executlve"Dlrector of "the "Redevelopment Agency to execute a Contract Amendment with Urban Futures. Inc. for Redevelopment plan adoption and related environmental consulting services for the Mt. Vernon Corridor Project Area. Respectfully Submitted. Supporting data attached: Yes Hard: 1, 3 & 6 FUNDING REQUIREMENTS: $76,250.00 Project: MTV Commission Notes: C .....-- Agenda of: 1011/90 -- ." .=:Fa Item No. o o o o o S T A F F R E P 0 R T This Is to request that the Commission approve an amendment to the Consultant Contract with Urban Futures. Inc. for redevelopment plan adoption and related environmental services for the Nt. Vernon Corridor Redevelopment Project Area In the amount of $170.000.00. Back.Qround This report covers the costs associated with the adoption of the Nt. Vernon Corridor Project Area that have been assigned to Urban Futures. Inc. The total billings by Urban Futures are .$164.182 as of today and are expected to be slightly less than $170.000 upon completion. These are divided among five categories: $ 10.855.81 $ 19.319.69 $117.869.22 $ 16.138.07 ~ 5.817.21 $170.000.00 BI-llngual Slide Show (P.O. 10099. RDA Committee RDA Comml ttee >. Urban Design Services (P.O. 10135. Task. Force). Redevelopment Services Contract XCDC 10/2/89). Additional services not under contract. Reserve for fiscal review services. The "BI-1I ngua 1 SlI de Show" purchase order and the "Urban Desl gn Servl ces" purchase order were for speclflctask.s outside the scope of services of the main Redevelopment Services Contract. The "Redevelopment Services Contract" was In the amount of $93.750.00 and It provided that the.cost.of.englneerlng the legal description ($13.347.20) and the costs for postage and mailing ($10.772..00) would be Agency obligations the total Is $117.869.22. The $16.138.07 In "additional services" are primarily for reproduction costs plus the cost of meetings In the excess of the number provided for In the contract. Rather than Issue a purchase order. It Is appropriate to amend the contract because they are extensions of matters Included In contract. Amending the contract will also clarify the amounts for the engineering and mailing costs which were left unspecified In the original contract because they depended upon the size of the project area In Its final form. The recommended amendment also provides for a shall reserve to cover expected costs to finish the fiscal negotiations with the County. On September 20. 1990 the Redevelopment Committe recommended approval of the Contract Amendment with Urban Futures. Recommendation It Is. therefore. recommended that the Commission authorize the Executive Director of the Redevelopment Agency to execute a Contract Amendment with Urban Futures. Inc. for Redevelopment plan adoption and related environmental consulting services for the Nt. Vernon Corridor Project Area In the amount of $170.000.00. o o o Date 10/89 10/2189 5/90 02190 01/90- 05/90 04/90- 05/90 07190 08/90 o Amount $ 10,855.81 $ 93,750.00 $ 19,319.69 $ 13,347.22 $ 12,638.07 $ 10,772.00 $ 3,500.00 $ 5,817.21 TOTAL $170.000.00 RJT:smm:mf:1142C o DETAILED SYNOPSIS OF ACCOUNTS URBAN FUTURES, INC. MT. VERNON CORRIDOR Authority Slide Presentation - Task Force consented to the use of UFI by Purchase Order for the slide show presentation at the three Initial community meetings. Plan Adoption - The Commission approved an agreement with UFI for redevelopment plan adoption services. Design Services - Task Force consented to the use of UFI by Purchase Order for the design services requested by the PAC for conceptual drawings of a "theme area" for the project. Legal Description - The original agreement (budget line Item #4) states the legal description will be billed at cost. Reproduction Costs"-The agreement alludes that the reproduction costs for the Draft and Final EIR, Preliminary Report, Redevelopment Plan, Report to Council and Public Hearing 81nder materials are separate costs. Postage - The agreement alludes that the postage and mailing costs for the notice to property owners would be a separate cost and be borne by the Agency. Meetings In excess of 41 meetings outlined In UFI fee quote (5 meetings) Reserve fund for additional work to complete negotiations with taxing agencies (to be billed at hourly rate) o ~ o o o REDEVELOPMENT AGENCY CITY OF SAN BERNARDINO CONTRACT AMENDMENT Amendment No. THIS AMENDMENT TO AGREEMENT made thIs day of 1989, by the Redevelopment Agency of the CIty of San BernardIno, hereInafter called the "Agency., and Urban Futures, Inc. hereInafter called the .Consultant". WITNESSETH THAT: WHEREAS, the Agency and the Consultant prevIously entered Into an orIgInal Agreement on October 2, 1989; and WHEREAS, It now becomes necessary to amend saId Agreement and both partIes are desIrous of such amendment. NON, THEREFORE, In consIderatIon of the mutual undertakIngs hereIn, .the partIes agree that saId Agreement be amended as follows: 1. SectIon 8, ComDensa~lon. Is amended as follows: DurIng the term of thIs Agreement, Agency shall pay Consultant, for each work component the fIxed, not to exceed, fee descrIbed In Attachment II, marked ExhIbIt A, the program bUdget. SaId compensatIon shall be consIdered full and complete reImbursement for all of Consultant's costs assocIated wIth the servIces provIded hereunder. The maxImum compensatIon for servIces, IncludIng all Consultant's costs, under the terms of thIs Agreement, shall not exceed $170,000.00. Consultant shall be paId In accordance wIth the Agency's standard accounts payable system. InvoIces shall be approved by Agency's ExecutIve DIrector or hIs or her desIgnee. 2. Attachment II shall be amended as shown In ExhIbIt A. 3. All other terms and condItIons of saId Agreement shall remaIn In full force and effect. IN WITNESS WHEREOF, the Agency and the Consultant, through theIr duly authorIzed offIcers, have executed thIs amendment as of the date fIrst above wrItten. APPROVED AS TO FORM AND LEGAL CONTENT: 'BY~ ../ Agency nsel. APPROVED AS TO PROGRAM: REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO BY REDEVELOPMENT AGENCY OF THE CITY OF SAN BERNARDINO BY ExecutIve DIrector URBAN FUTURES, INC. BY DIvIsIon Manager PresIdent ^......... 0 0 ATTACHMENT II MT. VERNON CORRIDOR 0 BUDGET ACTIVITY DESCRIPTION AMOUNT .1. 1 & 3 Prepare schedule of actions $ 1 ,500. DO 2. Budget Item Deleted 3. 4,5,6,7, Determination of Urban Uses and 9,500.00 B,lO,l1, Blight In the survey areas/PAC 12 requirement/prepare preliminary plan/EIR notice 4. 9,23,25, Transmittal of related notices to 3,000.00 28 affected agencies (plus legal description and state. filing fees which will be billed at cost) 5. 13,14,32 Determination of Public 4,500.00 . Improvements Projects 6. 17 Preparation of preliminary 6,800.00 Report 7. 12,24,25 Fiscal Review/COnsultation 10,000.00 27 Meetings ~ 8. 15,22 Review of the draft Plan 16,400.00 and completion of draft EIR 9. 8,15. Preparation of conformity report 1,500.1)() 10. 26,27 COnsultation with PAC 5,000.00 11. 18,32,33 Preparation of report to COuncl.1 5,000.00 12. 20 . Rewlew of Owner Participation and 250.00 Business Reentry Rules 13. 21 Preparation of Relocation Guidelines 250.00 14. 16,28 Preparation of Notices to Public 3,800.00 15. 3,28 Develop master list of assesses, 3,500.00 taxing agencies. and Interested parties 16. 28 Prepare notices 3,000.00 17. 27 Public workShops 6,350.00 18. 19 Review adoption ordinance 200.00 0 19. 22,33 Preparation of final EIR 4,500.00 Exhibit A o o o SM:03721 2 . . '.' \ ,.0 . .. o '0 URBAN FlTI't1RBS, me. PriDdpaI-fD.awp Project )l.".pr Deputy Project u_.. Director of~1" p,f"dpa! P1--er SeaiorPl.....er Director or R.ean:h A-...I"'te pt..... PI'""'Of AIsfstaDt P1- GrapIlfClA-...I.te Plamdtla TedmfdaD CerJcal $115.00 per hour $ 95.00 per hour $ 85.00 per hour $ 85.00 per hour S 75.00 per hour $ 65.00 per hour $ 65.00 P'I' hour S 55.00 per hour S 45.00 per hour S 35.00 per hour S 30.00 per hour $ 25.00 per hour $ 25.00 per hour TeIephcme, travel, pI'intiuJ. dupllcdcm, reproduction 9OSt18e. lcp1 cltscripdcm, state fWDg feeS and other OUt.of-pOCbt "J)eDlel are biDed at cost plus 159& to cover admUdstrative fee. o ~. NEW RATES U'l'DiUVJl 1/1/90 EXHIBIT B o ,~ ..