HomeMy WebLinkAbout22- City Manager CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION
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From: Charles McNeely, City Manager Subject: Resolution of the Mayor and
Common Council authorizing the execution of
an Agreement between the City of San
Bernardino and Western Regional Little League
Baseball Inc., for financial assistance from the
Civic and Promotional Fund.
Dept: City Manager's Office
Date: July 20,2010 Meeting Date: August 2, 2010
Synopsis of Previous Council Action:
7/21/2010 The Ways and Means Committee recommended approval for funding.
8/3/2009 Resolution 2009-283 adopted authorizing civic and promotion funding to Westem Region
Little League for 2009 Tournament.
7/21/08 Resolution 2008-290 adopted authorizing civic and promotion funding to Western Region
Little League for 2008 Tournament.
Recommended Motion:
Adopt resolution.
Signature
Contact Person: Charles McNeely, City Manager Phone: 5122
Supporting Data: Staff Report; Resolution; Agreement Ward: 5
FUNDING REQUIREMENTS: Amount: $ 5,000 direct/ $33,834 fee waiver for department
personnel and equipment costs. TOTAL$38,834
Source(Acct. No.): 001-090-5186-0000-0052
(Acct. Description): FY 10-11 Civic and Promotion Fund
Finance
Council Notes:
A�7- bo
CITY OF SAN BERNARDINO —REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT:
Resolution authorizing an Agreement between the City of San Bernardino and Western Regional
Little League Baseball, Inc. for direct funding in the amount of$5,000 from the FY 10/I1 Civic
and Promotional Fund, and a waiver of fees for department personnel and equipment costs
associated with the event,to assist with the 2010 Western Regional Tournament.
BACKGROUND:
For the past several years, the City of San Bernardino has supported Little League Baseball by
hosting the annual Western Regional tournaments. James Gerstenslager, Western Regional
Director, is again requesting financial assistance to assist with the 2010 tournament, scheduled
for August 6-15, 2009 at the Western Regional Headquarters. This year, the League is expecting
over 70,000 spectators from the Western region states and the games will be aired live on ESPN
on August 14 and 15t'.
Attachment A is a letter from the Little League dated June 29, 2010 requesting direct funding of
$5000 to defray the costs of the tournament, including transportation and meals for volunteers. In
addition, the League is requesting a fee waiver for all City personnel and equipment costs
associated with the event. Estimated costs for those services are as follows:
Police $ 26,290
City Manager $ 400 (street banner permit fees)
Parks/Rec $ 2,644
Public Works $ 4,500
TOTAL $ 33,834
The League has submitted the required information regarding anticipated revenues and
expenditures budgeted for the 2010 Tournament.
FINANCIAL IMPACT:
Direct funding in the amount of $5,000, as well as total reimbursement from the Civic and
Promotional Fund of $26,290 to the Police Department, $400 to the City Manager's Office,
$2,644 to Parks and Recreation, and $4,500 to Public Works. The City's total in kind
contribution for FY 10/11 will not exceed $38,834.
Civic and Promotional Account Balance
Account No: 001-090-5186-0000-0052
Account Budgeted Amount: $153,500
Current Account Balance: $132,000
Requested Amount: $38,834
Balance after approval: $93,166
1
Western Regional 1
Civic and Promotional 2010
RECOMMENDATION:
1. Adopt resolution.
2. That direct funding in the amount of $5,000 be approved; that indirect funding in the
amount of$33,834 be transferred from the FY10/11 Civic and Promotion fund to various
City departmental accounts as listed above; and that a waiver of fees and use of City
personnel and equipment be authorized to assist in the 2010 Western Regional Little
League tournament.
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Western Regional 2
Civic and Promotional 2010
Little League. Western Region Headquarters Baseball and Softball
June 29,2010
Honorable Mayor Patrick Moms
Mayor and Common Council
City of San Bernardino
300 North"D" Street
San Bernardino, CA 92418
Dear Mayor Moms:
The 2010 Little League Baseball Western Regional Tournament is scheduled for Friday,
August 6, 2010 through Sunday,August 15, 2010. Twelve Championship teams from the
11 states of the Little League Western Region will begin arriving on Wednesday, August
4, 2010.
In past years, we have greatly appreciated the financial support from the San Bernardino
City Council. The financial support will again help defray the cost of the tournament. I
am respectfully requesting a grant of$5,000.00 for our 2010 event.
These funds will be used to offset costs associated with transporting teams to and from
the airport in rented buses and serving approximately 9000 meals for teams and
volunteers for the 10 day event.
Each year more that 200 players, managers and coaches come to San Bernardino to
compete for the opportunity to advance to the Little League Baseball World Series in
Williamsport, PA. We will again be sending two representatives from the Western
Region. Both championship games will be televised live on ESPN from Al Houghton
Stadium here at the Western Regional Headquarters. The Northwest Division
Championship will be televised on August 14th and the West Division Championship
will be televised live on August 15's. We again anticipate between 70 and 75 thousand
visitors from throughout the eleven Western Region States. Their return is testimony to
the warm family welcome they receive from the City of San Bernardino.
We sincerely thank the City Council for the outstanding support we have received in the
past and hope that you will look favorably on this request. We ask that you again honor
us with your presence at some of the activities listed on the enclosed schedule.
Sincerely,
--'James Gerstensl�er
Western Regional Director
a8
cc: Charles Neely, City Administrator
6707 Lithe League Drive, San Bernardino,CA 92407 ^ 909-887-6444 - Fax:909-887-6135 www.littleleague.org/west
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RESOLUTION NO.
1 C (O [PIE
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING
EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO
3 AND WESTERN REGIONAL LITTLE LEAGUE BASEBALL, INC. FOR FINANCIAL
4 ASSISTANCE FROM THE 2010/2011 CIVIC AND PROMOTION FUND.
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
6
{ SECTION 1. The City Manager of the City of San Bernardino is hereby authorized
7
1 8 and directed to execute on behalf of said City an Agreement with Western Regional Little
9 League Baseball, Inc., for financial assistance from the Civic and Promotion Fund for FY
10 2010/2011, a copy of which is attached hereto, marked Exhibit A, and incorporated herein by
11 reference as fully as though set forth at length.
12 SECTION 2. The authorization to execute the above referenced agreement is
13
rescinded if the parties to the agreement fail to execute it within sixty (60) days of the adoption
14
of this resolution.
15
16
17
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1 19
20
21
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23
24
25
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28 ��
RESOLUTION OF THE MAYOR AND COMMON COUNCIL AUTHORIZING THE
EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO
AND WESTERN REGIONAL LITTLE LEAGUE BASEBALL,INC. FOR FINANCIAL
1 ASSISTANCE FROM THE 2009/2010 CIVIC AND PROMOTION FUND.
2 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the
g meetin
Mayor and Common Council of the City of San Bernardino at a g
4 da , 2010,b the following vote to-wit:
thereof, held on the y of Y
5
5 Council Members: AYES NAYS ABSTAIN ABSENT
7 MARQUEZ —
8 DESJARDINS —
9 BRINKER —
10 SHORETT —
11
KELLEY —
12
13 JOHNSON —
Q14 MCCAMMACK —
15
16 City Clerk
17 The foregoing resolution is hereby approved this day of 2010
18
19
20 Patrick J. Moms, Mayor
City of San Bernardino
21 Approved as to form:
22
23 JAMES F. PENMAN,
24 City A omey
25 By.
Q 26
27
28
2
AGREEMENT
Civic and Promotional Funding Agreement
Little League Baseball Inc.,Western Regional Headquarters
This AGREEMENT is entered into between the CITY OF SAN BERNARDINO, a municipal
corporation, hereby referred to as "City" and the SAN LITTLE LEAGUE BASEBALL, INC.,
WESTERN REGIONAL HEADQUARTERS., a non-profit 501( c )( 3 ) organization, hereby referred
to as "Organization."
The parties agree to as follows:
1. Recitals.
A. Organization has requested financial assistance from City for the Fiscal Year
2010/2011, in order to assist in defraying the expense of events related to the Little League Western
Regional Baseball Tournament on August 6-15, 2010, as outlined in their Request for Funding to the
Mayor and Common Council, a copy of which is attached hereto and marked as Attachment A. The
terms of the request are incorporated herein by reference and shall govern the uses of the funds
provided herein. The financial assistance provided for in this agreement is made on a one-time basis,
and receipt of said funds shall not imply a continuing obligation of the City beyond the terms of this
agreement.
B. The expenditure is for a valid municipal public purpose, to wit: for the conduct
i
of events related to the Little League Western Regional Baseball Tournament scheduled for August 6-
a
15,2010.
2. Payment.
Upon presentation of a claim to the City's Finance Director, City shall pay the total sum
of$5,000 to Organization from the FY 2010/11 Civic and Promotion Fund.
1
Civic and Promotional Funding Agreement
Little League Baseball Inc., Western Regional Headquarters
3. Use of Funds.
The funds paid to Organization shall be used solely for the purposes set forth in
Paragraph 1 above. No deviation from these provisions shall be made without the express approval of
the City of San Bernardino. Any unexpended funds shall be returned to the City by Organization.
4. Accountability.
Financial records shall be maintained in accordance with generally accepted accounting
principles by Organization in such manner as to permit City to easily trace the expenditure of the
funds. All books and records of Organization are to be kept open for inspection at any time during the
business day by the City or its officers or agents. Failure to submit the fmancial records in accordance
with this section will result in the Organization reimbursing the City in the full amount received by
Organization. At the conclusion of the program, Organization shall present the City Manager or his
designee a written accounting of all expenditures and revenues connected with said event.
Organization will further supply City with any and all receipts relating to accounting of expenditures
if so requested by City. If Organization does not submit an accounting of expenditures and revenues
which City deems appropriate, such failure will result in the Organization reimbursing the City in the
full amount received by Organization.
5. Hold Harmless.
Organization covenants and agrees to defend, (if requested by City), indemnify, and
hold harmless the City, its departments, agencies, boards, commissions, elected officials, officers,
attorneys, employees and agents from all liabilities and charges, expenses (including counsel fees),
suits, or losses, however occurring, or damages arising or growing out of the use or receipt of the funds
paid hereunder and all operations under this Agreement. Payments hereunder are made with the
understanding that the City is not involved in the performance of services or other activities of
O
Civic and Promotional Funding Agreement
Little League Baseball Inc., Western Regional Headquarters
Organization. The costs, salary and expenses of the City Attorney and members of his office in
enforcing this Agreement on behalf of the City shall be considered as "counsel fees" for the purposes
of this paragraph.
6. Insurance.
While not restricting or limiting the foregoing, during the term of this agreement,
Organization shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of$1,000,000, per occurrence combined single limit,naming the City
of San Bernardino, its officers, employees and agents, as additionally insured. Said coverage shall
require ten (10) day written notice to the City if insurance is terminated or materially altered.
7. Termination.
City shall have the right to terminate this agreement by mailing a ten-day written notice
to Organization and this agreement shall terminate ten days after the mailing of such notice. In the
event this agreement is terminated for reasons of improper use of funds or use of funds for any purpose
other than those authorized, any unexpended portion of the funds provided by City shall be returned to
City. In addition, Organization shall reimburse to City any funds expended which were used for any
purpose other than those authorized under this agreement.
8. Authorization to Execute.
Organization hereby covenants that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a binding obligation of the organization.
9. Notices.
All notices herein required shall be in writing and delivered in person or sent by
P" certified mail,postage prepaid, addressed as follows:
7
Civic and Promotional Funding Agreement
Little League Baseball Inc., Western Regional Headquarters
As to City: As to Organization:
City of San Bernardino Western Regional Baseball, Inc.
City Manager's Office Western Regional Headquarters
300 North"D" Street 6707 Little Leage Drive
San Bernardino, CA 92418 San Bernardino, CA 92407
Attn: City Manager, 6u'Floor Attn: James Gerstenslager, Executive Director
10. Entire Agreement.
This agreement and any documents or instruments attached hereto or referred to herein
integrate all terms and conditions mentioned herein or incidental hereto, and supersede all negotiations
and prior writing in respect to the subject matter hereof. In the event of conflict between the terms,
conditions or provisions of this agreement, and any such document or instrument, the terms and
conditions of this agreement shall prevail.
In witness whereof, the parties hereto have executed this agreement on the day and date fast
above shown.
City of San Bernardino
By. Date:
Charles McNeely, City Manager
Western Regional Baseball,Inc.,
Western Regional Headquarters
By. Date:
James Gerstenslager, Executive Director
ATTEST:
By:
City Clerk
Approved as to form:
Q James F. Penman
City Attorney
By:
4
Little League® Western Region Headquarters Baseball and Softball
rc
AN
June 29,2010
Honorable Mayor Patrick Moms
Mayor and Common Council
City of San Bernardino
300 North "D" Street
San Bernardino,CA 92418
Dear Mayor Moms:
The 2010 Little League Baseball Westem Regional Tournament is scheduled for Friday,
August 6, 2010 through Sunday,August 15, 2010. Twelve Championship teams from the
11 states of the Little League Western Region will begin arriving on Wednesday,August
4,2010.
In past years, we have greatly appreciated the financial support from the San Bernardino
City Council. The financial support will again help defray the cost of the tournament. I
am respectfully requesting a grant of$5,000.00 for our 2010 event.
These funds will be used to offset costs associated with transporting teams to and from
the airport in rented buses and serving approximately 9000 meals for teams and
volunteers for the 10 day event.
Each year more that 200 players, managers and coaches come B Baseball San Bernardino to World Series in
compete for the opportunity to advance to the Little League
Williamsport, PA. We will again be sending two representatives from the Western
Region. Both championship games will be televised live on ESPN from Al Houghton
Stadium here at the Western Regional Headquarters. The Northwest Division
Championship will be televised on August 14th and the West Division Championship
will be televised live on August 15`s. We again anticipate between 70 and 75 thousand
visitors from throughout the eleven Western Region States. Their return is testimony to
the warm family welcome they receive from the City of San Bernardino.
We sincerely thank the City Council for the outstanding support we have received in the
past and hope that you will look favorably on this request. We ask that you again honor
us with your presence at some of the activities listed on the enclosed schedule.
Sincerely,
J' amen Gerstenslager
Western Regional Director
Qencl: 8
cc: Charles Neely; City Administrator
AGREEMENT
Civic and Promotional Funding Agreement
Little League Baseball Inc.,Western Regional Headquarters
This AGREEMENT is entered into between the CITY OF SAN BERNARDINO, a municipal
corporation, hereby referred to as "City" and the SAN LITTLE LEAGUE BASEBALL, INC.,
WESTERN REGIONAL HEADQUARTERS., a non-profit 501( c )( 3 ) organization, hereby referred
to as "Organization."
The parties agree to as follows:
1. Recitals.
A. Organization has requested financial assistance from City for the Fiscal Year
2010/2011, in order to assist in defraying the expense of events related to the Little League Western
Regional Baseball Tournament on August 6-15, 2010, as outlined in their Request for Funding to the
Mayor and Common Council, a copy of which is attached hereto and marked as Attachment A. The
terms of the request are incorporated herein by reference and shall govern the uses of the funds
provided herein. The financial assistance provided for in this agreement is made on a one-time basis,
and receipt of said funds shall not imply a continuing obligation of the City beyond the terms of this
agreement.
B. The expenditure is for a valid municipal public purpose, to wit: for the conduct
of events related to the Little League Western Regional Baseball Tournament scheduled for August 6-
15,2010.
2. Payment.
Upon presentation of a claim to the City's Finance Director, City shall pay the total sum
of$5,000 to Organization from the FY 2010/11 Civic and Promotion Fund.
1
Civic and Promotional Funding Agreement
Little League Baseball Inc.,Western Regional Headquarters
O
3. Use of Funds.
The funds paid to Organization shall be used solely for the purposes set forth in
Paragraph 1 above. No deviation from these provisions shall be made without the express approval of
the City of San Bernardino. Any unexpended funds shall be returned to the City by Organization.
4. Accountability.
Financial records shall be maintained in accordance with generally accepted accounting
principles by Organization in such manner as to permit City to easily trace the expenditure of the
funds. All books and records of Organization are to be kept open for inspection at any time during the
business day by the City or its officers or agents. Failure to submit the financial records in accordance
with this section will result in the Organization reimbursing the City in the full amount received by
f- Organization. At the conclusion of the program, Organization shall present the City Manager or his
designee a written accounting of all expenditures and revenues connected with said event.
Organization will further supply City with any and all receipts relating to accounting of expenditures
if so requested by City. If Organization does not submit an accounting of expenditures and revenues
which City deems appropriate, such failure will result in the Organization reimbursing the City in the
full amount received by Organization.
5. Hold Harmless.
Organization covenants and agrees to defend, (if requested by City), indemnify, and
hold harmless the City, its departments, agencies, boards, commissions, elected officials, officers,
attorneys, employees and agents from all liabilities and charges, expenses (including counsel fees),
suits, or losses,however occurring, or damages arising or growing out of the use or receipt of the funds
�. paid hereunder and all operations under this Agreement. Payments hereunder are made with the
understanding that the City is not involved in the performance of services or other activities of
2
Civic and Promotional Funding Agreement
Little League Baseball Inc., Western Regional Headquarters
Organization. The costs, salary and expenses of the City Attorney and members of his office in
enforcing this Agreement on behalf of the City shall be considered as "counsel fees" for the purposes
of this paragraph.
6. Insurance.
While not restricting or limiting the foregoing, during the term of this agreement,
Organization shall maintain in effect policies of comprehensive public, general and automobile
liability insurance, in the amount of$1,000,000, per occurrence combined single limit,naming the City
of San Bernardino, its officers, employees and agents, as additionally insured. Said coverage shall
require ten (10) day written notice to the City if insurance is terminated or materially altered.
7. Termination.
QCity shall have the right to terminate this agreement by mailing a ten-day written notice
to Organization and this agreement shall terminate ten days after the mailing of such notice. In the
event this agreement is terminated for reasons of improper use of funds or use of funds for any purpose
other than those authorized, any unexpended portion of the funds provided by City shall be returned to
City. In addition, Organization shall reimburse to City any funds expended which were used for any
purpose other than those authorized under this agreement.
8. Authorization to Execute.
Organization hereby covenants that it has taken all actions necessary to make the
adherence to the obligations imposed by this agreement a binding obligation of the organization.
9. Notices.
All notices herein required shall be in writing and delivered in person or sent by
certified mail,postage prepaid, addressed as follows:
3
Civic and Promotional Funding Agreement
Little League Baseball Inc.,Western Regional Headquarters
As to City: As to Organization:
City of San Bernardino Western Regional Baseball, Inc.
City Manager's Office Western Regional Headquarters
300 North"D"Street 6707 Little Leage Drive
San Bernardino, CA 92418 San Bernardino, CA 92407
Attn: City Manager, 6" Floor Attn: James Gerstenslager, Executive Director
10. Entire Agreement.
This agreement and any documents or instruments attached hereto or referred to herein
integrate all terms and conditions mentioned herein or incidental hereto, and supersede all negotiations
and prior writing in respect to the subject matter hereof. In the event of conflict between the terms,
conditions or provisions of this agreement, and any such document or instrument, the terms and
conditions of this agreement shall prevail.
In witness whereof, the parties hereto have executed this agreement on the day and date first
above shown.
City of San Bernardino
By. Date:
Charles McNeely, City Manager
Western Regional Baseball,Inc.,
Western Regional Headquarters
By. Date:
James Gerstenslager, Executive Director
ATTEST:
By:
City Clerk
Approved as to form:
James F. Penman
City Att rney
lye
By Psi
a
Little League® Western Region Headquarters Baseball and Softball
owe
June 29, 2010
Honorable Mayor Patrick Moms
Mayor and Common Council
City of San Bernardino
300 North "D"Street
San Bernardino,CA 92418
Dear Mayor Moms:
The 2010 Little League Baseball Western Regional Tournament is scheduled for Friday,
August 6, 2010 through Sunday, August 15, 2010. Twelve Championship teams from the
11 states of the Little League Western Region will begin arriving on Wednesday, August
4,2010.
In past years, we have greatly appreciated the financial support from the San Bernardino
City Council. The financial support will again help defray the cost of the tournament. I
am respectfully requesting a grant of$5,000.00 for our 2010 event.
These funds will be used to offset costs associated with transporting teams to and from
the airport in rented buses and serving approximately 9000 meals for teams and
volunteers for the 10 day event.
Each year more that 200 players, managers and coaches come to San Bernardino to
i compete for the opportunity to advance to the Little League Baseball World Series in
Williamsport, PA. We will again be sending two representatives from the Western
Region. Both championship games will be televised live on ESPN from Al Houghton
Stadium here at the Western Regional Headquarters. The Northwest Division
Championship will be televised on August 14th and the West Division Championship
I will be televised live on August 15th. We again anticipate between 70 and 75 thousand
visitors from throughout the eleven Western Region States. Their return is testimony to
the warm family welcome they receive from the City of San Bernardino.
i
We sincerely thank the City Council for the outstanding support we have received in the
past and hope that you will look favorably on this request. We ask that you again honor
us with your presence at some of the activities listed on the enclosed schedule.
I
1
Sincerely,
J" amen Gerstenslager
Western Regional Director
i
f encl: 8
cc: Charles Neely, City Administrator
67^` L;iaa iasgue Crica San 5e,aardine.CA 92407 909-687-6444 Fa,:909-887-E135 wwhti•.Iitlleleagua.crg,"st
2010 Little League Baseball Western Regional Tournament
San Bernardino, California
August 6-15, 2010
www.eteamz.com/llbwest
s
Tuesday Wedn..day
Friday Saturday Sunday Monday 70-Au y 71-Au
e-AU 7-Aug 8-Aug 9-Au
Game 01 N.West Game 05 N.West Game 09 West Game 073 West Game 017 West GameAlaska
West
Wyomin Alaska Arizona S.California Nevsda vs
9
s S S
vs Arizona Washington
Washington Wyoming Ulah Utah
Houghton 9:30 AM Houghton 9'.30 AM Hou hton 11:00 AM Hau hton 9:30 AM Hou hlon 9.30 AM Hou hton 9:30 AM
Game 02 N.West Game O6 Writ Game 010 N.West Game 074 West Game 978 N.West Game$22 H.West
Oregon Nevada Oregon Y 9
Alaska Nevada 9 vs vs vs
s vs
Idaho Utan Idaho Hawaii Washington Idaho
Houghton 12:30 PM Hou hlon 12:30 PM Ho hton 2:OD PM Hou hton 12:30 PM Ho hton 1230 PM Hou hton 12:30 PM
Game 03 N.West Game 07 West Game 071 West Game 015 N.West Game 079 N.West f'N California
Arizona N. California Wyoming Montana
vs vs vs
vs
N. California Hawaii Montana Idaho Utah
H Hou hton 4'.30 PM Hou hton 5:00 PM Hou hton 4.30 PM Hou hlon 430 PM Hou hlon 430 PM
Game 04 West Game 08 West Game 012 N.West Game 078 N.West Game 020 West Game son West
Montana Alaska S.California
Nevada S. #8 West
vs vs
V
V' vs vs
5.California Hawaii Washington Oregon N.California Hawaii
Hou Calif PM Hou Mon 7.30 PM Hou Mon B:00 PM Hou hlon 7.30 PM Hou him, 7:30 PM Hou
to 7 30 PM
Top four(4)records in Pool Play from ESPN or ESPN2
each pool will advance to single elimination will televise both Championship Games and
Semi-final round. all four(4)Semi-Final Games
Approved Tie Breaker Method Will Apply
Saturday Sunday
Thursday Friday 74�u 15-A
12-Aug 13- W Chain ionship
West at NW Champiorship
Northwest O7 - Winner W-1
Seed 2 Ehton Winner NW-1
vs
°$ Winner NW-2 Winner W-2
Seed 3 Hou hton 5:00 PM
Hou hlon 2'.00 PM
[H.. 00 PM Hou hton 6.00 PM
Northwest 02 West 02
Seed 1 Seed 1
s vs
Seed 4 Seed 4
Hou Mon 6:00 PM Hou hlon 8:00 PM
SAN BERNARDINO
REQUEST FOR CIVIC AND PROMOTION FUNDING (PART I)
,.dme of organization
Little Lea ue Baseball and Softball Inc
Address
6707 Little Lea ue Drive, San Bernardino CA 92407
Phone/FAX Contact Person Phone/FAX
909 887-6444 James Gerstensla el
Designation of 501 c(3)non-profit status of Organization (Attached: Yes_XX Nom
Date of Event Location
Estimated No.of Attendees
An ust 6-15, 2010 Little Lea ue Baseball Western Region. Hd ts. 70 000 - 75,000
Purpose of Funding
Help defray the costs of the tournament.
PROPOSED CURRENT BUDGET
A.REVENUES: ist all anticipated revenues other than Ci of San Bernardin2) TOTAL
AMUUINI S nsorshi s
istrations
86,000
Promotions concessions,souvenirs,programs sales
19 000
Donations ticket sales
In Kind Services Other than City Services)
5,000
Total Dollar Amount Re uested of Ci
110,000
A. TOTAL PROPOSED REVENUES
MUST BE SUBMnTED TO CITY M7MSTRATOR SOFFICE 60 DAYS PRIOR TO EVENT FOR WIHCHPUMMOIS REOonz NO PXCEPT o
NAME OFORGANIZATION: Little League Baseball and Softall, Inc
REQUEST FOR CIVIC AND PROMOTION FUNDING
PROPOSED CURRENT BUDGET (PART In
B. EXPENDITURES: (Include all(mown direct expenses connect with event)
EXPENSES AMOUNT TOTAL
Personnel/Salaries
Permits
Fire
Bus. Lic.
ABC
Other
Insurance
Ci of SB Attached(Yes No x
Park Damage Bond
Park Clean Up D sit/Dama a Bond
Security
S.B.P.D
Private Security
Other
Advertisin
Radio
Newspaper
Banners
Flyers
Other
Entertainment
Music
Sound System
Other
Promotional Items
Trophies
Plaques
T-Shirts
Other
Sanitation
Portable Restroorns—Public Services
Special Events
Banquet Facilities
Parade
Other—Parks,Recreation
B.TOTAL PROPOSED EXPENDITURES ** (SEE ATTACHED) 265,000 265,000
immary:
A. Total Revenues $ iin Ono D. Total Amount Requested
B. Total Expenditures - $ 265,500 5.000
C. Total Fee Waivers - $
2009 Budget
Western Regional Tournament
Little League Baseball, Inc
Budget2010
Revenue
Concession/Souvenir Sales 85,000
Collection&Ticket Sales 19,000
Program Sales 1,000
Total Projected Revenue 105,000
Expenditures
Salaries& Benefits 60,000
(Directors, Part Time, etc)
Utilities 35,000
Equip Rental/Field Maintenance 37,500
Feeding/Housing-Participants 75,000
Uniforms/Equipment 5,500
Concessions/Sourvenirs 37,500
Miscellaneous Supplies 15,000
Total Projected Expenditures 265,500
Net Loss for Tournaments 1160,500)
Prepared By Melissa Singer
Treasurer Little League Baseball, Inc.
6/29/2010
ORGANIZATION: _Western Regional Litt le League
REQUEST FOR CIVIC AND PROMOTION FUNDING
SPECIAL EVENT—DETAIL COST BREAKDOWN (Part III)
_ C
ESRSI T 2SERVICE
Police Personell
Public Works
Personell $ 4,500.00
Refuse Services
Parks Personell $ 2,644.00
City Manager's Office
Banner Permit $ 400.00
In-Kind Services $ 33,834.00
Total Amount of Fee Waivers $ 5,000.00
Other Cash Donation
To,, ' ount
U. S. TREASURY DEPARTMENT
INTERNAL REVENUE SERVICE
DIeTRICT OIRlCTOR ply-E0-68-4
P, o, box 12214
PNILAOCLPNIA. PA. 1210e IN eeeLY AVee iO
January 17e 1968 AU[R:P
• Little League Baseball) Incorporated PURPOMbaritable and Ldueatioaa
P.O. Box 1127 Aones, weuletss s PILa e[TUHWI WITH
Nilliartu?ort, Pa., 17701 OttTHICT ouiecTOe or IWYKAWAL Hey CHVC
Philadelphia
FOAM 2e4A e[• AGCOUNTINe PFAIGO
a U111[O eHeHHa
September )D
lentlament s Ye
we
On the basis of you, staled purposes and Elbe underslnrding that Your aperollons will co tilnm as
evvionced to data or will conform to duoee propoead In your ruling appllcallot• we have concluded
that you are exempt from Federal intone for as an organienllon described In section 5011103) of
the Internal Hevenue Code. Any chomas in opemtlol Iron those described, Or In your character
of puuposes, must he reported (rlunediotely to your District Dlreaor la eoesiderolion of theit effect
upon your exempt 3101us, You must also report any change In your none or address.
You are not required In Ella Federal Incase tax returns so long as you retain on exempt flatus, un-
less you are subject to the fox on urseloted buelnees Income imposed by section 511 Of the Code,
In which event you are required to Ills Form 990•T. Our dolerminalion ax to your liability for
Ulim the annual informallon return, Form 990-A, Is eat lash above, Thal return, It yegulnd, must
be Illed on or betas the 15th duy of the filth month after the close of your annual accounllM period
Indicated above.
Contributions mode to you are deducilble by donofs as provided In section 170 of Ilse Code. Be-
gyests, legacles, devises, Iran,thu, or njjts to or for your ua& am deductible for Federal whale
and gift lax purposes under the provisions of section 2055, 2106 aryl 2522 of the Code.
You aro not liable for the taxes Imposed under the Federal insurance Contributions Act ([octal
security taxes) Miss[ you Ills a walver d exemption certificate as provided In such act. You are
not liable lot the tax Imposed under the Federal Unemployment Toy Act. Inquiries about the walver
of exemption cerifficals rob social security taxes should be addreased to this oillee, as siauld any
questions concerning excise, employment a other Federal taxes.
This la o delarminallon letter. Thia letter oupernodes Nation]. Ottico Latter dated
December 7, 1951 isaucd to your predeoeasor corporation.
JJ�JJJ Very truly yaws,
//BOy1nO n.T Ie grLeftiltYil
Dlslrlct Director
Internal Revenue Service Department of the Treasury
P.O. Box 2508
Cincinnati, ON 45201
Date: April 12, 2000 Person to Contact
Bob Edwards 31-04014
Little League Baseball Inc. Customer Service Representative
P.O. Box 3485 Toll Free Telephone Number.
Williamsport, PA 17701-0485 8:00 AM.to 9:30 P.M. EST
877-829-5500
Fax Number:
513-263-3756
Federal Identification Number:
23-1688231
Dear Sir or Madam:
This is in response to your request for affirmation of your organization's exempt status.
In May 1981, we issued a determination letter that recognized your organization as exempt from
federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in
effect.
Based on the information supplied, we recognized the subordinates named on the list your
Code.
organization submitted as exempt from federal income tax under section 501(c)(3) the
Additionally, we have classified the subordinates your organization operates, supervises, or
controls, and which are covered by written notification to us, as organizations that are not private
foundations because they are organizations of the type described in sections 509(ax1) and
T70(b)(1 KA)(vi) of the Code.
Donors may deduct contributions to your organization's subordinates as provided in section 170
use
of the Code. Bequests, legacies, devises, transfers or gifts to the subordinates for their
ov s ors of
are deductible for federal estate and gift tax purposes if they meet the app
sections 2055, 2106, and 2522 of the Code.
Your organization and its subordinates are required to file Form 990, Return of Organization
Exempt from Income Tax, only if the gross receipts each year are normally more than $25,000.
If a return is required, it must be filed by the 15th day of the fifth month after the end of the
organization's annual accounting period. The law imposes a penalty of$20 a day, up to a
maximum of$10,000, when a return is filed late, unless there is reasonable cause for the delay.
Your organization and its subordinates are not required to file federal income tax returns unless
subject to the tax on unrelated business income under section 511 of the Code. If subject to this
tax, the organization must file an income tax return on Form 990-T, Exempt Organization
Business Income Tax Return. In this letter, we are not determining whether any of your
organization or its subordinates' present or proposed activities are unrelated trade or business
as defined in section 513 of the Code.
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OFFICE of THE CrrY CLERK
RACHEL G.CLARK-Crry CLERK
300 North"D"Street•San Bernardino•CA 92418-0001
909380.5002•Fax:909.384.5158
www.abcity.org
San Bernar rno
August 16, 2010
Western Regional Baseball, Inc.
6707 Little League Drive
San Bernardino, CA 92407
Attn: James Gerstenslager, Executive Director
Dear Mr. Gerstenslager
At the Mayor and Common Council meeting of August 2, 2010, the City of San Bernardino
adopted Resolution 2010-265 — Resolution of the Mayor and Common Council authorizing the
execution of an agreement between the City of San Bernardino and Western Regional Little
League Baseball, Inc.,for financial assistance from the 101012011 Civic and Promotion Fund.
Enclosed is a copy of the fully executed agreement for your files.
Sincerely,
RACHEL G.CLARK
CrrY CLERK
Margaret Fedor
Executive Assistant to the City Clerk
Enclosure
CITY of SAN BERNARDiNo
ADOPTED SHARED VALUES:Integrity•Accountability•Respect for Human Dignity•Honesty