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09.D- Community Development
RESOLUTION (ID#2253) DOC ID: 2253 E CITY OF SAN BERNARDINO—REQUEST FOR COUNCIL ACTION Agreement/Contract From: Margo Wheeler M/CC Meeting Date: 03/04/2013 Prepared by: Shirley Robinson, (909) 384- 5057 Dept: Community Development Ward(s): All Subject: Resolution of the Mayor and Common Council of the City of San Bernardino Authorizing the Execution of a Consultant Services Agreement with Transtech Engineers, Inc., for Building Official, Building Plan Check, Building Inspection, and NPDES Services; and with Hayer Consultants, Inc. for Building Plan Check Services. Current Business Registration Certificate: No Financial Impact: Account Budgeted Amount: $6000.00 Account No. 001-180-0028-5502 for Building Official Services and 772-192-2306 for cost recovery services: plan check, inspections and NPDES services. Account Description: Professional/Contractual and Trust Account Balance as o£ February 28,2013 Balance after approval of this item: $2,100.00 Please note this balance does not indicate available funding. It does not include non-encumbered reoccurring expenses or expenses incurred,but not yet processed. A portion of funds for professional plan review services are collected from the applicants upon submittal of development projects. Payment to the consultant is drawn from the trust account once the work is completed. Funds for building inspection and NPDES services are collected from the payment of permits. Motion: Adopt the Resolution; and authorize the Purchasing Manager to issue an Annual Purchase Order to Hayer in the amount of$88,900 for plan check services and an Annual Purchase Order to Transtech in the amount of $88,900 for plan check, inspection and NPDES services, and an additional Annual Purchase Order with Transtech for $6,000 for on-call Building Official services, with provisions for three single year renewal options for plan check. Synopsis of Previous Council Action: September 4,2007 Council adopted Resolution 2007-374 approving agreements with Willdan Associates, Interwest Consulting Group, and Esgil Corp.for professional plan review services. September 20, 2010 Council adopted Resolution 2010-309 approving agreements with Bureau Veritas,CSG Consultants,JAS Pacific, and Willdan Engineering for professional plan review services. Updated:2/28/2013 by Georgeann"Gigi"Hanna E 2253 November 19. 2012 Council adopted Resolution 2012-275 approving an agreement with Transtech Engineers, Inc. for Interim Building Official services. Backeround• The Community Development Department currently has four(4) service agreements to assist the department with plan check charging 50-65% of the plan check fees collected. In Fiscal Year 10- 11 85% of plan checks were conducted in house. At that time there were four (4) full time inspectors and two (2) part-time inspectors and a full time staff. With the reduction to staff and the departure of our current Building Official it is necessary to hire a consultant to serve as the Code Administrator(Building Official) and to provide direction and knowledge to staff on an on- call basis, as required by the California Building Code Section 130 et seq. As of February 25, 2013 there have been 13 applications received to hire a full-time Building Official but none of the applicants are qualified. In addition to Building Official services staff needs continuing support services for building plan check services and is seeking construction and NPDES inspection supplemental services. In November 2012 the Department solicited proposals for the following services: • On-call Building Official services • On-call building plan check and inspection services • On-call NPDES inspection services The City sent proposals to thirty-one(31) firms; of these thirty-one(31), six (6) firms are located in the City of San Bernardino. Out of the thirty-one (31) firms to whom proposals were sent, v eight (8) companies offered proposals. Two (2) of the eight (8) ferns are located in the City of San Bernardino. Staff is recommending four companies: Transtech,Willdan, Hayer, and CSG. The City currently contracts with Willdan and CSG. No change to their contract is necessary at this time. The Community Development will continue to have multiple firms to insure a greater degree of accessibility and availability when services are needed. The cost for the services varies from 40-65% and are collected through the income paid for the services. Community Development staff reviewed the proposals based on the following criteria: experience and qualifications, capabilities of firm, reasonableness of cost/price, and the completeness of the response. Four firms were chosen so that the Department will have a greater degree of accessibility and availability when services are needed. The top four firms are as follows: Firm Name Pricing CSG 60%of Plan Check Fee $85 Hourly O Hayer 42% of Plan Check Fee $60 Hourly Updated:2/28/2013 by Georgeann"Gigi"Hanna E Packet Pg. 292 s 2253 Transtech 40%of Plan Check Fee $85 Hourly Willdan 65% of Plan Check Fee $128 Hourly Service Agreements with each firm will be for one year. There may be three one-year extensions upon mutual agreement of the parties. City Attorney Review: Supportine Documents: Vendor List (DOC) Bid Summary Sheet Prepared by Finance (XLS) Consultant Building Services Resolution (PDF) agrmt 2253 transtech (PDF) Transtech Proposal Exhibit A(PDF) agrmt 2253 hayer (PDF) Hayer Proposal Exhibit B (PDF) Microsoft Outlook- Memo Style (PDF) Updated:2/28/2013 by Georgeann"Gigi"Hanna E Packet Pg. 293 BUILDING SERVICES VENDOR LIST ® California Code Check Interwest Consulting Group Southern California Office 4113 Bellflower Blvd. 1000 Business Ctr#200 Long Beach, CA 90808 Newbury Park, CA 91320 (562)420-7905 (800) 803-3622 (562)420-7815 fax (805)499-4489 fax tdzumaAinterwestgroup.com infoOlcaliforniacodecheck.com Tim D'Zmura SB Chamber of Commerce Wilson&Company 546 W. 6a' Street 625 E. Carnegie Lane#100 San Bernardino, CA 92408 San Bernardino,CA 92408 (909)496-0274 (909) 806-8000 (909)384-9979 fax (909) 806-8099fax sba.chamber(a-)verison.net Steven.metro wilsonco.com m Steven J. Metro ` C O U AAE Inc. AL Johnson Consulting Services 601 S. Valencia Ave,#250 P.O. Box 2073 U Brea, CA 92823 Redlands, CA 92373 y (714) 940-0100 (909) 725-3061 (714) 940-0700 fax (909) 806-8099 fax darlenec(a)aaeinc.com aliohnsonconsultants(a)vahoo.com m © Darlene Chock Al Johnson Bureau Veritas Kutzmann&Associates N 1181 California Ave. 39355 California St.#200 Corona, CA 92881 Fremont,CA 94538 (951)493-1060 (510)796-3003 0 951 493-1061 fax (510) 796-9422 fax d Yuri)kimAus.bureauveritus.com kutzAyacbell.net Yuri Kim Patricia Kutzmann E s JAS Pacific Willdan Associates 201 N. Euclid Ave. 650 E. Hospitality#400 Upland, CA 91786 San Bernardino, CA 92408 (800) 818-3677 (909) 386-0200/(800) 789-5107 (909) 605-0319 fax (909) 888-5107 fax addison(a),iaMacifnc.com ronesualin(a,willdan.com Jason Smith Ron Espalin 1 PacketPg. 294 Charles Abbott Associates, Inc. Transtech 27401 Los Altos#220 824 Brea Cayon Rd. QMission Viejo,CA 92691 Walnut, CA 91789 (866) 530-4980 (909) 595-8599/(888) 821-3888 (949) 367-2852 fax (909) 595-8862 fax rustyreedna caanrofessionals.com matt.sert(a),transtech.org Rusty Reed Matt Sert Scott Fazekas&Associates 9 Corporate Park#200 Onward Engineering Irvine, CA 92606 300 S. Harbor#814 (949)475-2901 Anaheim, CA 92805 (949)475-2560 fax (714) 533-3050 SFAIrvine(a,aol.com (714) 948-8978 fax Scott Fazekas maidi atavaAonwarden ineg ering.com Majdi Ataya R AECOM Parsons Brinckerhoff C U 999 Town&Country Rd 4`h Floor 685 E. Carnegie Drive#210 Orange, CA 92868 San Bernardino,CA 92408 (714) 835-4447 (909) 888-1106 y (714) 285-0740 fax (909) 889-1884 fax rn Ron.richardsonAaecom.com Don Bierman Ron Richardson m ® N CSG Consultants,Inc. Hall&Foreman 801 Park Center Drive#230 420 Exchange, Suite 100 Santa Ana, CA 92705 Irvine,CA 92602 (714) 568-1010/(714) 932-3351 (714) 665-4516 0 o (714) 568-1028 fax (714) 665-4516 Ritchie(&csgener.com Jon E. Bourgeois Ritchie Cato v E L Precision Inspection Co. RBF Consulting R 1247 Main Street 2200 E. Guasti Road, Suite 100 a Newman, CA 95360 Ontario, CA 91761 (209) 862-9511 (909) 974-4937 (209) 862-1079 fax (909) 974-4004 audrevc @precision-inspection.net Mathew C. Hicks TKE Engineering Barry Reynolds 2305 Chicago Avenue 8667 Woodview Drive Riverside, CA 92507 Corona, CA 92883 (951)680-0440 (951) 751-2724 (951) 680-0490 fax Woodview2 att.net mthorntonAtkeengineering com © Michael Thornton 2 Packet Pg. 295 Melad&Associates Ludwig Engineering 8907 Warner Ave., Suite 161 109 E. 3' St. Huntington Beach, CA 92647 San Bernardino,Ca. 92410 (714) 848-0487 (909)884-8217 (714) 848-7027 fax (909)889-0153 fax meladassoc aol.com j^ na,ludwigene.com Jose Melad Jim Fry EsGil Corporation VCA Code Group 9320 Chesapeake Dr. #208 2200 W. Orangewood Ave. #155 San Diego, Ca. 92123 Orange, Ca. 92868 kculverAes ilg com_ crussellna,vcacodeeroun.com (858)560-1468 (714)363-4700 (858)560-1576 Fax (714)363-4747 Fax U R RMA Group Cordoba Corp ` 12130 Santa Margarita Court 264 S. Leland Norton Way C-100 0 Rancho Cucamonga, Ca. 91730 San Bernardino, Ca. 92408 (909)989-1751 x-1101 (909)382-0674 (909)989-4287 Fax (909)382-0725 Fax rn ichavesna,rmacompanies.com rramirezna cordobacorp.com Roberto Ramirez - Jenna Chaves 'v AAE Incorporated AEI CASC Consulting m �j 1815 E. Heim Ave. #100 937 S. Via Lata#500 N Orange,Ca. 92865 Colton,Ca. 92324 (714)221-5154 (909)783-0101 x-1600 (714)940-0700 (909)783-0108 fax khariri ,aaeinc.com (909)835-0313 cell ° v K. Kory Hariri msoteloaa,aei-casc.com Melanie Sotelo c d TMAD Taylor&Gaines CAA Charles Abbott Associates Inc. E L 800 N. Ferrari Lane#100 27401 Los Altos#220 Ontario, Ca. 91764 Mission Viejo, Ca. 92691 a (909)477-6915 (866)530-4980 (951)686-1776 (702)340-7774 (909)477-6916 Fax (909)215-2042 Cell (951)236-6939 Cell ron rig derna,caaprofessionals.com irathnamna,tmadtg com Ron Grider Ileen Rathnam 3 Packet Pg. 296 BID SUMMARY SHEET 9.1).b Code RFP F-13-17 1/812013 ITEMS/CATEGORY VENDORS DESCRIPTION 1 2 3 4 Bureau Veritas Transtech West Coast Code Interwest Inspection, NPDES&Building North America Inc Engineers, Inc. Consultants, Inc. Consulting Group A Official Services Corona,Ca San Bernardino,Ca San Ramon,Ca. Huntington Beach,Ca o U 1 Percentage of Plan Review Fee 77% 40% 65% 60% Percentage of Plan Review Fee-Structual 2 Only 40%1 40% 45% 50% w Total Percentage., 117% 80% 110% 110% m v a m 3 Hourly Rate-Grading Plan Review $125.00 $85.00 $115.00 $110.00 4 Hourly Rate Building Plan Review $90.00 $85.00 $105.00 $85.00 Hourly Rate-Certified Accessibility $ 5 Specialist Program Services $90.00 $90.00 $225.00 $95.00 Hourly Cost for Building Official Services $115.00 $95.00 $135.00 $110.00 iL T Hourly total: $420.00 $355.00 ` $580.00 $400.00 A n v 7 Other Optional Services $65.00 hr-inspection $67.50-building Ins p. i Mileage for Field Inspector _ v 8 Other ' Fed.rate$0.55 r 9%Sales Tax _ y ' Business Lic.Expenses T E Other Total: $65.00 hr. $67.50 hr. mileage&tax E m Annual Charge for NPDES Program $115 hr-Inspector $100 hr-Sr. Level 9 Administration&Inspection $150 hr-Pr . Ming $85 hr-staff level N/A $95.00-$75.00 S Annual Total: $115-$150 Per Hour $85$100 Per Hour $95.00-$75.00 plhr a Local Vendor? N Y N N 5%local vendor preference N Y I N I N Packet Pg.297 Opened and announced by Vanessa Sanchez Recorded by Veronica Martinez BID SUMMARY SHEET Code RFP F-13-17 118/2013 ITEMS/CATEGORY VENDORS DESCRIPTION 6 7 8 1 9 c Pacific Code Hayer Consultants CSG Consultants 0 Inspection, NPDES&Building Compliance Incorporated Inc. Official Services Redlands,Ca. Lakewood,Ca. Santa Ana,Ca. it m 1 Percenta ge of Plan Review Fee 55% 42% 60% a Percentage of Plan Review Fee-Structual 42%of struc. Plan v 2 Only $165 per hour review fee 35% m Total Percentage: 55% - ; N N N 3 Houdv Rate-Grading Plan Review $100.00 $60.00 $85.00 d Hourly Rate-Building Plan Review $100.00 $60.00 $85.00 LL Hourly Rate-Certified Accessibility r a d Specialist Program Services $100.00 1 $50.00 $95.00 6 HourIv Cost for Building Official Services $130.00 $70.00 $95.00 m Hourly Total: $430.06'IW $240.00 $360.00 k m 0 r N 7 10ther Optional Services $45 hr-Building inspector Building Inspection services N E _ $65 p'hr wIC$G car ..8 Other $55 wM ON N t (other)Total: $45.00 Hr $65.00-$55.00 Hr v m c $55,220.00 $3,200 month relay season E Annual Cha eforNPDESPro ram (basedon$55lhr for a4hr $1,950mon0,non-rainy z Charge 9 work day for 251 work days in season q 9 Administration& Inspection $100.00 hourlV 2013 $30,900 year a "Annual Total: $100.00 tour) $55,220* $30,900* Local Vendor? N N N Packet Pg.298 5%local vendor preference N N N Opened and announced by Vanessa Sanchez Recorded by Veronica Martinez u A c 0 V n a u 2 a u) m G v 07 M N N N_ a v c rs c LL T a 9 d N v. v a` m a s N A E E N v m c b E r U A Q Packet Pg.299 3:00 PM, PST 5 Willdan Engineering v m San Bernardino,Ca co 0 65% ^ m u Z 50% n c 'v to $128.00 N $126.00 N U $128.00 $95.00 T a $479.0 m `m a d a - v s N E E - E N 9 [0 c $48,750.00 month' E E t $48,750.00 month* m a Y Y Packet Pg.300 3:00 PM,PST u m C O U N m u m N m C a a0 M in N N m m C A C IL T a a m A a m a` a m L N m E E N a m c m E L u m Q -'-:Packet Pg.307 a J N C O (1 N N u m N m C 9 67 th N N N 0 V C C_ © LL 9 N N 6 d a` d m S tq N E E 0 N a m c a E L U N Q ME 1 RESOLUTION NO. 2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF A CONSULTANT SERVICES 3 AGREEMENT WITH TRANSTECH ENGINEERS, INC. FOR BUILDING OFFICIAL, 4 BUILDING PLAN CHECK, BUILDING INSPECTION, AND NPDES SERVICES; AND WITH HAYER CONSULTANTS, INC. FOR BUILDING PLAN CHECK SERVICES. ; 5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE 0 6 CITY OF SAN BERNARDINO AS FOLLOWS: v 7 d SECTION 1. The City Manager is hereby authorized and directed to execute a m 8 C_ 2 9 Consultant Services Agreement with Transtech Engineers, Inc. for Building Official, on-call m to building plan check, on-call building inspection, and on-call NPDES (National Pollutant N N 11 Discharge Elimination System) services, a copy of which is attached hereto marked Attachment F:, c 0 12 "A"and incorporated herein. •y 4) d 13 SECTION 2. Additionally the City Manager is hereby authorized and directed to a 0 14 execute a Consultant Services Agreement with Hayer Consultants, Inc. for on-call building plan c 0 (D 15 check services, a copy of which is attached hereto marked Attachment `B" and incorporated 16 herein. 17 SECTION 3. The Purchasing Manager is hereby authorized to issue a Purchase Order S 18 for said services to Transtech Engineers, Inc. and Hayer Consultants, Inc. in the aggregate 00 19 R amount of$88,900, with three single-year renewal options at the City's sole discretion. 20 c 0 SECTION 4. The authorization to execute the above-referenced agreements is L) 21 22 rescinded if the agreements are not executed and returned to the Office of the City Clerk within s U F 23 sixty (60) days following the effective date of this Resolution. 24 25 Packet Pg.303 I RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN `— BERNARDINO AUTHORIZING THE EXECUTION OF A CONSULTANT SERVICES 2 AGREEMENT WITH TRANSTECH ENGINEERS, INC. FOR BUILDING OFFICIAL, BUILDING PLAN CHECK, BUILDING INSPECTION, AND NPDES SERVICES; AND 3 WITH HAYER CONSULTANTS,INC. FOR BUILDING PLAN CHECK SERVICES. 4 u 5 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and 0 U 6 Common Council of the City of San Bernardino at a meeting thereof, held to 0 7 on the day of 2013,by the following vote,to wit: y m 8 Council Members: AYES NAYS ABSTAIN ABSENT c 'v 9 MARQUEZ m M 10 JENKINS N Ln 11 r VALDIVIA c 12 a SHORETT 13 KELLEY 0� 0 14 0 JOHNSON d 15 N 16 MCCAMMACK 2 m y 17 0, Georgeann Hanna, City Clerk 18 m 19 The foregoing resolution is hereby approved this day of 2013. S 20 0 U 21 Patrick J. Morris,Mayor City of San Bernardino E 22 Approved as to form: James F. Penman x 23 City Altorney a 24 By: 25 Attachment"A" CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this day of 2013 ("Effective Date"), by and between the CITY OF SAN BERNARDINO, a charter city("CITY"), and Transtech Engineers, Inc. ("CONSULTANT"). WITNESSETH : A. WHEREAS, CITY proposes to have CONSULTANT perform the services described herein below; and R B. WHEREAS, CONSULTANT represents that it has that degree of specialized o expertise contemplated within California Government Code, Section 37103, and holds all 0 necessary licenses to practice and perform the services herein contemplated; and CD i C. WHEREAS, CITY and CONSULTANT desire to contract for Building Official, m building plan check, building inspection, and NPDES Services as described in the Proposal for = RFP F-13-17, attached hereto as Exhibit "A"; and 2 m D. WHEREAS, no official or employee of CITY has a financial interest, within the provisions of California Government Code, Sections 1090-1092, in the subject matter of this N Agreement. N NOW, THEREFORE, for and in consideration of the mutual covenants and conditions °- �" contained herein, the parties hereby agree as follows: 1.0. SERVICES PROVIDED BY CONSULTANT d 1.1. Scope of Services. For the remuneration stipulated, CONSULTANT shall provide the professional services described in the Proposal for RFP F-13-17, attached hereto as M Exhibit "A" and incorporated herein. If a conflict arises between the Scope of Services and this N Consultant Services Agreement (hereinafter "Agreement"), the terms of the Agreement shall E govern. 1.2. Professional Practices. All professional services to be provided by r CONSULTANT pursuant to this Agreement shall be provided by skilled personnel and in a E manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound a professional practices. CONSULTANT also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise CITY of any changes in any laws that may affect CONSULTANT's performance of this Agreement. CONSULTANT further represents that no CITY employee will provide any services under this Agreement. Packet Pg. M y 1.3. Warrarity. CONSULTANT warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. CONSULTANT shall indemnify and hold harmless CITY from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including reasonable attorneys' fees and costs, presented,brought,or recovered against CITY for, or on account of any liability under any of the above-mentioned laws, arising from or related to CONSULTANT's performance under this ; Agreement. C 0 1.4. Non-discrimination. In performing this Agreement, CONSULTANT shall not engage in, nor permit its officers, employees or agents to engage in, discrimination in u employment of persons because of their race, religion, color, national origin, ancestry, age, ,'` mental or physical disability, medical condition, marital status, sexual gender or sexual m orientation, except as permitted pursuant to Section 12940 of the Government Code. Violation of this provision may result in the imposition of penalties referred to in Labor Code Section 1735. m 1.5 Non-Exclusive Agreement. CONSULTANT acknowledges that CITY may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement. o Ln 1.6. Delegation and Assi tg_unent. This is a personal service contract, and the duties set > forth herein shall not be delegated or assigned to any person or entity without the prior written W consent of CITY. CONSULTANT may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at CONSULTANT's sole cost and expense. R M 1.7 Conflicts of Interest. During the term of this Agreement, CONSULTANT shall at N all times maintain a duty of loyalty and a fiduciary duty as to the CITY and shall not accept payment from or employment with any person or entity which will constitute a conflict of `o interest with the CITY. 0 d 1.8 CITY Business Registration Certificate. CONSULTANT shall obtain and E maintain during the term of this Agreement, a valid CITY Business Registration Certificate m pursuant to Title 5 of the City of San Bernardino Municipal Code and any and all other licenses, a permits, qualifications, insurance and approvals of whatever nature that are legally required of CONSULTANT to practice its profession, skill or business. 2.0. COMPENSATION AND BILLING 2.1. Compensation. Over the term of this Agreement, Consultant shall be paid for such services in accordance with the Price Form contained in Exhibit A. 2 Packet Pg. 306 2.2. Additional Services. CONSULTANT shall not receive compensation for any services provided outside the Scope of Services unless the CITY, prior to CONSULTANT performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. 2.3. Method of Billine. CONSULTANT may submit invoices to CITY for approval. Said invoices shall be based on the total of all CONSULTANT's services which have been completed to CITY's sole satisfaction. CITY shall pay CONSULTANT's invoice within forty- five (45) days from the date CITY receives said invoice. The invoices shall describe in detail the services performed and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order,where applicable,on all invoices. v 2.4. Records and Audits. Records of CONSULTANT's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles Cn and shall be made available to CITY for inspection and/or audit at mutually convenient times for S a period of three(3) years from the Effective Date. 2 3 m 3.0.TERM AND NOTIFICATION. N N 3.1. Term. This Agreement shall commence on the Effective Date and continue through December 31, 2013, unless the Agreement is previously terminated as provided for herein. This Agreement may be extended at the CITY's sole option for three one-year extensions ° for an amount not to exceed the maximum compensation stated in Section 2.1. 3.2 Termination. CITY or CONSULTANT may terminate this Agreement for any reason upon thirty (30) days written notice to the other party. In the event of termination, N CONSULTANT shall be paid the reasonable value of services rendered to the date of termination. M N 3.3 Documents. In the event of termination of this Agreement, all documents N prepared by CONSULTANT in its performance of this Agreement shall be delivered to the E rn CITY within ten (10) days of delivery of termination notice to CONSULTANT, at no cost to CITY. Any use of uncompleted documents without specific written authorization from CONSULTANT shall be at CITY's sole risk and without liability or legal expense to E CONSULTANT. 4.0.INSURANCE a 4.1. Minimum Scone and Limits of Insurance. CONSULTANT shall obtain and 3 Packet Pg. 307 maintain during the term of this Agreement all of the following insurance coverages: (a) Commercial general liability, including premises-operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. (b) Automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits,per occurrence and aggregate. c (c) Workers' compensation insurance as required by the State of California. N 4.2. Endorsements. The commercial general liability insurance policy shall contain or be endorsed to contain the following provisions: (a) Additional insureds: "The City of San Bernardino and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to this subject project and contract with City." 00 M (b) Notice: "Said policy shall not terminate, nor shall it be materially changed or cancelled, nor the coverage reduced, until thirty (30) days after written notice is N �— given to City." c (c) Other insurance: "Any other insurance maintained by the City of San Bernardino shall be excess and not contributing with the insurance provided by this policy." 4.3. Certificates of Insurance. CONSULTANT shall provide to CITY certificates a of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by CITY,prior to performing any services under this Agreement. M 4.4. Non-limiting. Nothing in this Section shall be construed as limiting in any N way, the indemnification provision contained in this Agreement, or the extent to which m CONSULTANT may be held responsible for payments of damages to persons or property. m c a 5.0. GENERAL PROVISIONS L U 5.1. Entire Agreement: This Agreement constitutes the entire Agreement between a the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement. 4 Packet Pg. 308 5.2. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail. IF TO CONSULTANT: IF TO CITY: Transtech Engineers,Inc. City Manager 413 McKay Drive 300 North"D" Street o San Bernardino, Ca. 92405 San Bernardino, CA 92418 Telephone: (909) 595-8599 Telephone: (909)384-5122 Facsimile: (909) 595-8863 Facsimile: (909) 384-5138 z v m 5.3. Attomeys' Fees: In the event that litigation is brought by any party in v connection with this Agreement, the prevailing party shall be entitled to recover from the m opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of N any of the terms, conditions, or provisions hereof The costs, salary and expenses of the City Attorney and members of his office in enforcing this contract on behalf of the CITY shall be (� considered as "attorneys' fees" for the purposes of this Agreement. N 5.4. Governing Law. This Agreement shall be governed by and construed under the W laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in San Bernardino County, California. M 5.5. Assienment: CONSULTANT shall not voluntarily or by operation of law assign, N transfer, sublet or encumber all or any part of CONSULTANT's interest in this Agreement without CITY's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of CITY's consent, no subletting or assignment shall E release CONSULTANT of CONSULTANT's obligation to perform all other obligations to be performed by CONSULTANT hereunder for the term of this Agreement. a 5.6. Indemnification and Hold Harmless. CONSULTANT shall protect, defend, indemnify and hold harmless CITY and its elected and appointed officials, boards, commissions, officers, attorneys, agents and employees from any and all claims, losses, demands, suits, administrative actions, penalties, liabilities and expenses, including reasonable attorney fees, damage to property or injuries to or death of any person or persons or damages of any nature including, but not limited to, all civil claims or workers' compensation claims arising from or in any way related to CONSULTANT's performance under this Agreement, except when caused © solely by the CITY's negligence. 5 Packet Pg. 309 5.7. Independent Contractor. CONSULTANT, at all times while performing under this Agreement, is and shall be acting at all times as an independent contractor and not as an agent or employee of CITY. CONSULTANT shall secure, at its expense, and be responsible for any and all payment of wages, benefits and taxes including, but not limited to, Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for CONSULTANT and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Neither CONSULTANT nor its officers, agents and employees shall be entitled to receive any benefits which employees of CITY are entitled to receive and shall not be entitled to workers' compensation insurance, unemployment compensation, medical insurance, life insurance, paid vacations,paid holidays,pension,profit sharing or social security on account of CONSULTANT and its officers', agents' and employees' work for the CITY. This Agreement does not create the o relationship of agent, servant, employee, partnership or joint venture between the CITY and N CONSULTANT. 5.8 Conflict of Interest Disclosure: CONSULTANT or its employees may be subject U) to the provisions of the California Political Reform Act of 1974 (the "Act"), which (1) requires such persons to disclose financial interests that may be materially affected by the work performed under this Agreement, and (2) prohibits such persons from making or participating in m' making decisions that will have a foreseeable financial affect on such interest. N N CONSULTANT shall conform to all requirements of the Act. Failure to do so constitutes a material breach and is grounds for termination of the Agreement by CITY. 0 5.9. Responsibility for Errors. CONSULTANT shall be responsible for its work and M results under this Agreement. CONSULTANT, when requested, shall furnish clarification and/or W explanation as may be required by the CITY's representative, regarding any services rendered under this Agreement at no additional cost to CITY. In the event that an error or omission y attributable to CONSULTANT occurs, then CONSULTANT shall, at no cost to CITY, provide all other CONSULTANT professional services necessary to rectify and correct the matter to the M sole satisfaction of CITY and to participate in any meeting required with regard to the correction. N N 5.10. Prohibited Employment. CONSULTANT shall not employ any current employee of CITY to perform the work under this Agreement while this Agreement is in effect. c 5.11. Costs. Each party shall bear its own costs and fees incurred in the preparation and E negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein. a 5.12. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of CITY and CONSULTANT and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement. 5.13. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or 6 Packet Pg. 310 (� accurate description of the content thereof and shall not in any way affect the meaning or �✓ interpretation of this Agreement. 5.14. Amendments. Only a writing executed by all of the parties hereto or their respective successors and assigns may amend this Agreement. 5.15. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the parry against whom enforcement of a waiver is sought. The waiver of any right or remedy with respect to any occurrence or event shall not be deemed a waiver of any right o or remedy with respect to any other occurrence or event, nor shall any waiver constitute a U continuing waiver. u 5.16. Severability. If any provision of this Agreement is determined by a court of ,n competent jurisdiction to be invalid or unenforceable for any reason, such determination shall not m affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance, and the remaining provisions of this Agreement m' shall remain in full force and effect. M N 5.17. CounMarts: This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall N �^ constitute one agreement. o t` A 5.18. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said z parties and that by doing so, the parties hereto are formally bound to the provisions of this Agreement. m N N E C d E L U Q 7 Packet Pg 3 i CONSULTANT SERVICES AGREEMENT IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written. CITY OF SAN BERNARDINO, CONSULTANT A Municipal Corporation Transtech Engineers, Inc. w U R G Allen Parker, City Manager Signature ti w v 2 m U) Name and Title 2 m ATTEST: N N N C O Georgeann Hanna, City Clerk d m r v d APPROVED AS TO FORM James F. Penman, City Attorney N N A By: �M d E s v m Q 8 Packet.Pg.312 I I Rcopy Submitted to: 1 CITY OF SAN BERNARDINO I Purchasing Department SanBPrne qll 300 North "D"Street 4th Floor,City Hall San Bernardino,CA 92418 Attention:Vanessa Sanchez U R 0 0 U N d d N I � C 2 m PROPOSAL M 4i N N_ • Q RFP F-13-17 s x w INSPECTIONY NPDES AND BUILDING 0 CL 0 a s U d I H C R i H 1 .. C I E t U a Submitted by: TRANSTECH Engineers, Inc. TRANSTECII 413 McKay Drive San Bernardino, CA 92408 I T:909-595-8599, F:909-595-8863 Contact person for this submittal: David Mlynarski david.mlvnarski@transtech.org Due Date: January 8,2013,3 pm Submit (Requirement: 6copies Packet Pg. 313 1 (00; ' TRANSTEch j January 8, 2013 CITY OF SAN BERNARDINO Purchasing Department 1 300 North "D" Street 4th Floor, City Hall 0 San Bernardino,CA 92418 w Attention:Vanessa Sanchez ] •Z w n 0 Subject: PROPOSAL FOR RFP F-13-17 S v INSPECTION, NPDES AND BUILDING OFFICIAL SERVICES 3 m N Dear Ms. Sanchez: N Transtech is pleased to submit this proposal to the City of San Bernardino for the subject services. r x w �a N MULTI-DISCIPLINARY SERVICE FIRM: o o. 0 a Established in 1989,Transtech is a multi-disciplinary engineering consulting firm which provides d municipal engineering services to governmental agencies. Our staff members have served a c number of local Cities in the region, as Building Official, Plan Checker, Inspector, City Engineer, Public Works Director, City Traffic Engineer, Planner, etc. We are a full service firm. Our service ~ j capabilities include: • Building and Safety Services, Building Official, Plan Check, Inspection E U • Municipal Engineering Services, City Engineer,City Traffic Engineer ;? e Code Enforcement ¢ e Housing/rehabilitation program management, CDBG program management 1 e Economic Development e Construction Management, Contract Administration, Construction Inspection, Labor Compliance e Federally Funded Project Management and Grant applications. e City Planning e Civil Engineering -� 413MacKayDdve I San BernardinoCA9apo8 I T9e95958599 I F9o95958863 I Transtech.org j Packet Pg.314 ] 1 January 3,2033 CITY OF SAN BERNARDINO Subject: PROPOSAL FOR INSPECTION,NPDESAND BUILDING OFFICIAL SERVICES Cover Letter,Page 2 ......... _ .__..__ ] • Traffic and Transportation Planning and Engineering • Water Resources Engineering • Surveying, Mapping,ALTA, Right-of-way Engineering. j • Emergency and Disaster Response,Support and Recovery Services ] EXTENSIVE SIMILAR AND LOCAL EXPERIENCE: U R Our firm has extensive experience in providing contract building and safety services. We have provided similar services to a number of agencies. Current similar service contracts include: 0 ] • City of San Bernardino: Interim Building Official iu • San Manuel Indian Reservation: Building Official, Plan Check, Inspection,NPDES • City of Monterey Park: Interim PW and Community Dev Dir,City Engineer, Building and m ] Safety, NPDES c • City of Alhambra: Building Official, Plan Check, Inspection, Permit Specialist, City Engineer, NPDES C'D ] • City of Temple City: Building Official, Plan Check, Inspection, Permit Specialist, City Engineer, ; NPDES N ] • City of South Pasadena: Building Official, Plan Check, Inspection, Permit Specialist, NPDES • City of Huntington Park: Building Official, Plan Check, Inspection, Permit Specialist,City Engineer, NPDES s • City of Commerce: Plan Check, Inspection,City Engineer, NPDES w m N ] O CL QUALIFIED STAFF WITH LOCAL EXPERIENCE: ° ] O. t v Our key staff members have served as Building Official, Deputy Building Official, Plan Checker y and or Inspector for a number of agencies, and have an excellent understanding of public agency issues, procedures,and policies. I c v Currently,Transtech staff member(Mark S. Harold,CBO)is serving as Interim Building Official E L to the City of San Bernardino,and Neville Pereira,CBO, PE is serving as Building Official to San � Manuel Indian Reservation and Gaming Commission. Their brief qualifications are provided ] below: • Mark S. Harold,CBO 1 o Currently serving as Interim Building Official to City of San Bernardino,and is designated back-up Building Official to San Manuel Indian Reservation and Gaming Commission. o 25 years experience. o Former Building Official at City of Temecula and La Quinta. o CABO Certified Building Official, Council of American Building Officials -------------- _..-._. _... - - . .. -- _.. -- -- — _...._.... . -- - PROPOSAL FOR INSPECTION,NPDE5 AND BUILDING OFFICIAL SERVICES Iawecdr PacketmPg,315, 1 . S.D:e I] January3,1013 �] CITY OFSAN BERNARDINO Subject: PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES Cover Letter,Page 3 ] o ICC Certified Plans Examiner I] o USGBC LEED Accredited Professional o CGBP Certified Green Building Professional, Build It Green ] o ICC Certified Commercial Building Inspector o ICC Certified Residential Building Inspector ?� o ICC Certified Fire Inspector I t] • Neville Pereira,CBO, PE o Currently serving as Building Official to San Manuel Indian Reservation and Gaming Commission, and is the designated back-up Interim Building Official to City of San 0 !] Bernardino. N o 25 years of experience ] o ICC Certified Building Official, Plans Examiner, Building Inspector o Professional Civil Engineer, State of California In ] rn o Previously worked for Los Angeles County, City of Los Angeles, City of Glendale, City of S Pasadena, City of Santa Monica v_•g o California Task Force 1 — FEMA/LA City Urban Search and Rescue - Lead Structure m ] Specialist Ln o Involved in ICC organization in various positions; ICC LA Basin Chapter Board of Directors (2011 President), ICC Building Officials Membership Governing Council, ICC Code a Development Committee Vice Chair, ICC Technology/Web Advisory Group a s X • Licenses and Certification of Transtech's Building and Safety staff include: u1 ' o ICC Certified Building Official o o CASp,California Access Specialist a 0 o ICC Certified Building, Electrical, Mechanical and Plumbing Plans Examiner o` o Accessibility Plans Examiner u o CalGreen-California Green Building Plan Examiner H o ICC Certified Commercial Building, Electrical, Mechanical and Plumbing Inspector ] o Accessibility Inspector ~ o CalGreen-California Green Building Inspector w o IAPMO Certified Plumbing, Mechanical Inspector E r o CA Commercial and Res Plumbing Inspector R o Plumbing Inspector UPC ] o CA Residential Mechanical Inspector o CACEO Certified Code Enforcement Official o Certified Qualified SWPPP Developer(QSD)and Practitioner(QSP) • Our Building and Safety staff members have served and/or are currently serving on various ICC and Building Official Committees,including: o Chair; ICC Sustainability Membership Council o Chair; ICC Los Angeles Basin Chapter Inspection Committee PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES Teaxn¢h j ` Packet Pg. 316 l i January 3,2013 '] CITVOFSANBERNARDINO Subject.- PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES Cover Letter,Page 4 o Commissioner; ICC Codes&Standards Council o Commissioner;CALBO Green Committee o ICC Los Angeles Basin Chapter Board of Directors ] o ICC Building Officials Membership Governing Council o ICC Code Development Committee Vice Chair ] o ICC California Pool Safety Technical Advisory Group (CPS TAG) ] o ICC Technology/Web Advisory Group o IAS Accreditation Committee U f @ 0 O ] SERVICE APPROACH: v N d V ] • Transtech provides services when requested on an as-needed basis in an efficient and cost it ] effective manner without sacrificing quality and responsiveness. U) rn • We embrace a customer service attitude, and believe that services should be provided in a v ] manner that is as applicant friendly as possible. Between various State and County g agencies, and the associated bureaucracy; it has become very difficult for the average 0° homeowner or business person to develop their own property. Meeting the needs of these , ] individuals,through education and patient plan review and inspection is a high priority. N • All inspection request calls are returned within 24 hours and inspection time is scheduled accordingly. • Transtech understands the importance of being able to expedite certain projects through X ] the plan review process. When requested, Transtech has sufficient staff and resources to w A expedite plan checks. o • Our services are founded on the principals of Total Quality Management. We start by o working with the applicant during plan review to help him or her prepare a set of plans 0. which have all the required information clearly and logically presented. Additionally, we never hesitate to make suggestions which help eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify in the field. Experience F has taught us well that inspection time and applicant frustration can both be substantially ] reduced, while increasing overall compliance, by producing a better set of plans during the E plan review process. And in the case of homeowners, this policy often demonstrates early r on that the City really is there to help. m • Transtech provides all plan check comments on electronic files. All plan check comments a ] are provided using a scanned pdf format electronically, as well as hard copies. Plan review ' corrections are written clearly, and are fully detailed to explain the Code deficiency (including all applicable code sections). To help the applicant better understand the problem, Transtech Engineers, Inc. provides as much information during plan review as possible. We believe that if the applicant has a clear understanding of the problem, he or she can take the necessary steps to correct the condition. This policy reduces the number of plan review rechecks required, allows the applicant to obtain a permit much sooner, and ., PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES &w ywh Packet Pg. 317 1 l January 3,2013 CITY OF SAN BERNARDINO Subject: PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES Cover Letter,Page 5 reduces the overall time our staff is required to spend on that particular plan. Unclear j and/or cryptic corrections are never written, and all correction lists, except those written over-the-counter,are typed and printed on a laser printer. • Emergency Response. In the event of a local or regional emergency or disaster, Transtech will provide additional hours and services and make personnel accessible, available, and prepared to provide emergency services. ] U SOCIAL RESPONSIBILITY: c 0 ] • Transtech's commitment is to the communities it serves and delivers added value to our H v ] clients. At Transtech we don't separate corporate responsibility from our business. While .� the world faces huge social and environmental challenges, we are proud to be part of a d ] company that can—and is—making a difference. a, • The principles of corporate, social responsibility and sustainability are reflected throughout S v Transtech's long-standing business practices. These principles, including our shared values 5 and ethics, guide our relationships with clients, employees, and the communities and 0° ] environment in which we operate. Corporate Responsibility and Sustainability is integral to N ] the way in which we have done business in the past,the way we do business today and will remain so in the future. ¢ • Transtech and its staff are involved in various community activities and serve on 501(0)(3) a non-profit boards. Our staff community service includes: x o Founding member of Embracing Latina Leadership Alliances (ELLAS) and served on the w m ] ELLAS Board for four (4) years. ELLAS is an organization focused on promoting and 0 creating a college career path for high school Latinas. o ] o President of the California Hispanic Corporate Council Leadership Institute (CHCCLI), a focused on the development and advancement of Latinos in Corporate America. ] o President of the Dream America Community Development Commission which is focused ] on partnering with local cities and County agencies to provide homes to low to moderate income first time home buyers. ~ c m E s ] LOCAL FIRM: y ] • Transtech is a local firm located at 413 McKay Drive in the City San Bernardino, few minute ] drive from City Hall. • We are truly a local firm, with our office and operation in existence in San Bernardino for J the past 20 years. • We are vested with the local community, and proud to serve many community and civic ] organizations, including our local Chamber of Commerce, University of California at San ( PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES lxnmrtCll ( Packet`Pg. 318 January 3,2013 CITY OFSAN BERNARDINO Subject: PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES Cover Letter,Page 6 Bernardino, Board of Building Commissioner's, Sustainable Energy Advisory Commission, Building Industry Association and various regional and state activities. • We are a strong advocate of promoting local business participation. We serve on the board j of directors and work closely with the SB Chamber of Commerce, and conduct outreach to promote participation of local businesses. ] . Our Local Community Service Affiliations include: o Board Member,Chamber of Commerce ^ o Member, County of San Bernardino Solid Waste Advisory Task Force, 3`d Supervisorial District Y o Vice Chairman,City of San Bernardino Board of Building Commissioners, Mayor's Office o o Technical Advisor/Member, Land Development Committee, Catholic Diocese of San N Bernardino v o State of California Water Resources Institute Alluvial Fan Task Force Member o Cal State San Bernardino Foundation, Board member to o Board of Directors 2012/2013 Building Industry Association ] 22 Our proposal is submitted in compliance with the specified format in City's RFP. to M Should you have any question or should you need additional information, please contact the N ] undersigned. a r ] w U Sincerely, w o 0. 0 a. r U ] r David Miynarski, Principal c ] Authorized Signature on behalf of Transtech Engineers, Inc. david.mlynarskit@transtech.org C:909-841-0071 E www.transtech.ore L v 1 Attachments: I. CITY REQUIRED BID FORMS La. Bid Documents to be returned by Bidder Lb. Technical Specifications I.c. Price Form ............. - I PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES D rRMlilEltl ] 1?'a"eket Pg.318 1 1 January 3,2013 CITY OF SAN BERNARDINO Subject.- PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES Cover Letter,Page 7 I.d. Subcontractor Form Le. Non-Collusion Affidavit II. COMPANY QUALIFICATIONS Il.a. Service Capabilities Il.b. Similar Service Experience and References Il.c. Social Responsibility Il.d. Local Firm v III. KEY STAFF ASSIGNMENT AND QUALIFICATIONS o U N IV. APPROACH AND METHODOLOGY Z d 1 N l f:�W1NIXfSNNOPoSOtS\iMl\0-13 Wt5BBUIWIN4MiiMlW$YFCfIONitiIXSYMMF1 N11l ONM133VMypOFOSAI\hl>NN35NBNN)INGOKIONLIHS�ELNION6NPof55FNNQt UYF0,0l,�9VMllOp 7 2 J 1 m l M L0 N V Q X LU m N O Q O a U O N C 7 R 1 ~ C d I: t U r Q l 1 _I i 1 t PROPOSAL FOR INSPECTION,NPDE5 AND BUILDING OFFICIAL SERVICES 1 TRNYf1FGN Packet Pg.320 l l 1 1 l l l l U C O 7 U l N W d to c_ v M PROPOSAL ty INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES v Submitted to: Submlttedby: Attachment I. CITY REQUIRED BID FORMS a a �flANftEtB k W W 1 N O O O D. r v N C N C E L U l7 Q 1 1 1 PacketPg.321 I Attachment I.CITY REQUIRED BID FORMS Page 1.1 I.a. Bid Documents to be returned by Bidder I RFP F-13-17 Inspection,NPDES and Building official Services I City of San Bernardino, Finance Department Purchasing Division Bid Documents to Be Returned by idder `` RFP F-13-17 a Inspection, NPDES and Building Official Services U N dl Crossed out b City E �ggv f r..^r.e^�^• I Ice^Be rya^^^Bcabla, O !"ah lie re-te etterer(s)--teia—W m rn Included in Section I,II,III,IV® Bidder Experience. Competency, Qualification and Profile (Vendor Document) lit I Proposal l Bid content Forms M Included in Section I 0 Non-Collusion Affidavit(City Form)instructions toofferor(s)IBidders N I included in Section I © Listing of Proposed Subcontractor(City Form) BI Proposnu Bid content and Forms Q Included in Section I X❑ Cost/Price Form (City Form)Instructions to Bidders.III Bid Content and Forms I Included In cover Letter 0 Authorized Signatures instructions toeidtlere iy m III Bitl Content aM Forma 0 Included in Cover Letter x0 Bidder Identification 0 c 0 Included in Section I Addendum Received (City Form)I'IeldcontentandFama Q Ii t U Included In Section I D 120 Day Bid Validity Statement III Bid content and Forme a c R J Included in Section I Authorized Signatures(City Form) III Biacontentand Forms Zj I Included in Section I II X References III Bid content and Forma E U J Entire Pro osal 0 Proper Identification and Submittal of Proposal/Bid Package, and Price Form Instructions to Bidders Q J I Bidders are requested to submit this checklist completed with all bid documents. J This list may not be reflective of all documents necessary for submittal. I J J PROPOSAL FOR INSPECTION NPDES AND BUILDING OFFICIAL SERVICES FRANSTECN I Packet Pg. 322 I Attachment I.CITY REQUIRED BID FORMS Page 1.2 __......._----- __._____ Il.b. Technical Specifications RFP F-13-17 { Lispection,NPDES and Building Official Services City of San Bernardino TECHNICAL SPECIFICATIONS 1 Plan Review, Inspection, Stormwater Management, and Building Official Services { NOTICE : "SPECIAL INSTRUCTIONS TO THE BIDDER" I Services: R { Bidder shall complete right-hand column indicating brief reasoning for exceptions to requirements when not acceptable. State "Acceptable" if o U I requirements are agreeable as set forth In left-hand column. a U U { Equipment: Bidder shall complete right-hand column Indicating specific size and or Vn { make and model of all components when not exactly as specified. State "As Specified" If Item Is exactly as set forth In the left-hand column. v { '9 FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID m CATEGORY I ACCEPTABLE I AS SPECIFIED M u� Provide plan reviews of construction projects ACCEPTABLE N { necessary to determine compliance with all applicable building codes and laws. a .2 1. SCOPE w { A. Plan Review Services: The project, In ACCEPTABLE general will consist of the examination, N { analysis, and review of plans for various o construction projects within the City In order to determine compliance with all applicable s building regulations, including but not limited to { local building regulations and amendments, as well as the California Building Standards Code (CAC Title 24), comprised of the latest ~ adopted editions of the model codes with State v { amendments, and the State Housing Law E (CAC Title 25) as adopted by the State of { California and the City of San Bernardino. a Dependent upon each specific project { assigned, such plan reviews may consist of an examination of the grading, site drainage, { onsite Improvement, geotechnical, structural, fire and life safety, electrical, mechanical, plumbing, disabled accessibility, energy conservation, stormwater management and { green building features of the proposed { ro act. The CI shall provide the consultant PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES 1rtwrrtc9, { Packet Pg. 323 ) Attachment I.CITY REQUIRED BID FORMS Page 1.3 P—..__.._.. ( - — — ------------------ --- ---------- — — —- — - Il.b. Technical 5 Specifications continued RFP F-13-17 l Inspection,NPDES and Building Official Services 1 with copies of code amendments and official code Interpretations Issued by the Building Official. Related consultant services such as j the availability of a Certified Access Specialist (CASp) pursuant to SB 1608 is highly desirable. B. Buildina, Grading and Site Inspection ACCEPTABLE Services: Consultants shall provide building inspection staff to supplement the City's existing staff on 0 an on-call as-needed basis. The consultant's u building Inspection staff shall be certified by the International Code Council or other appropriate entities in accordance with AB717 to and possess a minimum of one-year of building code enforcement experience with a v municipality or a private municipal consultant. m The Director shall have the right of refusal of any staff member assigned by the consultant. N C. Stormwater Management Program: ACCEPTABLE 4 Consultant shall provide experienced and trained staff to administer the City's Stormwater Management Program In w accordance with the MS4 Permit. Administration shall Include program o development, attendance at meetings, record a keeping, required reporting, and all required i inspections. Consultant provided services s shall Include all specific responsibilities as i identified for Co-Permitlees per the California Regional Water Quality Control Board Santa Ana Region Order No. R8-2010-0036 adopted January 29, 2010. E D. Building Official Services: ACCEPTABLE m Consultant shall provide a Certified Building 4 Official on an on-call as-needed basis. The Individual shall have a bachelor's degree in ' public administration, engineering, architecture or a related field and a minimum of 3 years experience as a building official with another municipality.The Individual will provide { supervision and direction to the Building & Safety Division staff, code administration and 1 ( PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES l (�11 firMmrcp PacketPg. 324 7 l Attachment 1.CITY REQUIRED BID FORMS Page 1.4 Il.b. Technical Specifications(continued) RYP F-13-17 Inspection,NPDES mid Building Official Services interpretations, develop policies and ordinances, Interface with customers, city staff and elected officials, and perform related administrative functions as assigned. The Director shall Interview and have the right of 1 refusal of any staff member assigned by the consultant. U R 2. REQUIREMENTS t0 N d A. Consultant shall utilize employees to perform the ACCEPTABLE plan reviews and inspections who are certified as Plans Examiners and Building Inspectors through rn the International Code Council (ICC) and who are ° c provided with a reasonable degree of annual { training in accordance with the requirements of m j AB 717 (Health and Safety Code 18965 at seq.). . M B. A California Registered Engineer or Licensed ACCEPTABLE Architect employed by the Consultant shall review the portion of plans that Involve Engineering design. a s X W C. The standard turn-around time for assigned plan ACCEPTABLE m reviews shall be 10 (ten)working days for the Initial review and 5 (five)working days for o rechecks. Consultants shall pick up and deliver a` plans daily to the Department unless the s ] Department approves alternate arrangements. r C D. Projects shall be assigned at the sole discretion of ACCEPTABLE P the Building Official and the City. The City may use its own employees and/or other independent contractors to perform plan reviews in addition to E any such work assigned to Consultant. The m volume of plan reviews is dependent upon economic conditions that are outside the control a j of the City. Consequently, there Is no guarantee provided as to the minimum or maximum volume of work that may be assigned to a Consultant J within any given time period. j PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES 1600" i 1 Attachment I.CITY REQUIRED BID FORMS Page 1.5 ll.b. Technical Specifications(continued) RFP F-13-17 Inspection,NPDES and Building Official Services j E. In the course of the plan review process, the ACCEPTABLE Consultant shall avoid situations Involving an actual or potential conflict of Interest, shall act as an agent and a deputy of the Building Official, j and shall act In the Interest of the City and the citizens ACCEPTABLE of San Bernardino. Consultants shall provide no services for any private client within the corporate boundaries of the City during the contract perlod. 0 1 U N N U i d Cn 3, COMPENSATION A. Proposals shall Include the consultant's ACCEPTABLE m expected compensation expressed as a percentage of the City's plan review fee as determined In accordance with the attached Schedule of Fees and Construction Cost Data a (Attachment A)and Engineering Fee Schedule (Attachment B). X l x UJ The proposals should also include the ACCEPTABLE consultant's expected compensation for o structural only plan reviews as a percentage of o the City's plan review fee. a` U The consultant's plan review fee shall be ACCEPTABLE 0 considered the full compensation for all plan c review performed through the second recheck. r Thereafter, the consultant may charge any additional plan review time at their agreed upon hourly rate If the base plan review fee is E not adequate to cover the consultant's cost for the review, a B. Hourly rates for gradinglonsite plan review and ACCEPTABLE building plan review shall be specified separately. Projects not assigned a valuation by the Department are to be billed by the consultant to the City based on the hourly rate and the actual plan check time In one-half hour Increments. The consultant's current �- -- ------ - - - ------ - --- -- -.--..---- -- - ..... PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES rRgNfIEL{l j PacketPg. 326 I Attachment I.CITY REQUIRED BID FORMS Page 1.6 Il.b. Technical Specifications(continued) s RFP F-13-17 Ltspection,NPDES and Building Official Services accumulated plan review hours, to be billable, must be specified on each transmittal sheet accompanying the plans. The final transmittal sheet accompanying the approved plans must Indicate the total accumulated hours. Hours i not indicated on the transmittal sheets shall I not be billable. C. The Department may assign any plan review ACCEPTABLE A at an hourly rate rather than based on ° valuation at his/her sole discretion. ' U N D. The hourly rate for CASp services, If available, ACCEPTABLE shall be specified. U) E. The costs of services for the Stormwater ACCEPTABLE O1 Management Program should be specified on a monthly basis. m F. The costs of Building Official Services should ACCEPTABLE be specified on an hourly basis. N G. The Consultant shall Invoice the City for ACCEPTABLE Services rendered on a monthly basis. a r w u A N O Q 4. PROPOSAL REQUIREMENTS a- s Prospective consultants shall be qualified based ACCEPTABLE a upon experience, education, training, and professional registration and certification. Proposals t` shall Indicate the following In a detailed manner: c as A. Past experience on similar projects. ACCEPTABLE E B. Education, training, experience, professional ACCEPTABLE j registration and certification of the principal and of i staff members who will be Involved In the project. a C. A brief narrative of the processes that will be ACCEPTABLE employed to accomplish the project including a discussion of quality control measures. D. Expected compensation based on Item No. 3 ACCEPTABLE above. 1 1 ------------------------------- - - PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES rR,.„ECa j Packet Pg. 327 Attachment I.CITY REQUIRED BID FORMS Page 1.7 Il.b. Technical Specifications(continued) RFP F-13-17 Inspection,NPDES and Building Official Services E. Any additional capabilities of the firm or optional ACCEPTABLE services that may be offered (e.g. CASp services), which are outside the scope of the project it description. F. Six (6) copies of the proposal shall be submitted ACCEPTABLE l to the Purchasing Department, Vanessa Sanchez, Accounting Assistant, 300 North "M Street, San j Bernardino, CA, 92418 no later than January 8, 2013. Proposals shall be clearly marked on the outside of the envelope: "Inspection, NPDES and Building Official Services." 0 fa _ d I 5. SELECTION PROCESS d Staff will analyze all submittals and verify the ACCEPTABLE rn Information contained therein. The firms will be rated c rI on a point system with a maximum score of 100. An 2 additional five points will be given to City of San m Bernardino based consultants. Such companies shall have an office with a minimum of two M 1 employees doing business Inside the city limits and shall possess a city Business Registration. a a t X 7 W 0 '1 ° Q O I EL U d ;l N C t6 LI C I E s U Q LI a '1 ;1 PROPOSAL FOR INSPEQION,NPDES AND BUILDING OFFICIAL SERVICES - _I lnansrEtH I Packet Pg. 328 7 7 Attachment I.CITY REQUIRED BID FORMS Page 1.8 Il.c. Price Form RFP F-13-17 s Inspection,NPDES and Building Official Services Il iI PRICE FORM I� I REQUEST FOR QUOTES: RFP F-13-17 DESCRIPTION OF RFP: Inspection, NPDES and Building Official Services I� U PRINT E NAME OF AUTHORIZED David Mlynarski o REPRESENTATIVE cl a m U Provide pricing that is a Firm Fixed Fee is The undersigned Contractor hereby offers to provide Plan Review Services In strict ? compliance with the specifications, terms and conditions set forth in this Request for In' Proposal. General Information N A. Company Name: Transtech Engineers, Inc. a B. Company Address: 413 McKay Drive,San Bernardino, CA 91784 x w C. Number of Employees: 45 5 N O D. Average annual business volume over last three calendar years o 1 $ 5,000,000 a z U E. Number of years providing Plan Review Services at this location? 20 N G F. Please provide a minimum of three references: Company name, address, F contact person and telephone number for which your company has current 1 contracts or provided Plan Review Services within the last three years. San Manuel Indian Building Official,Plan Check,Inspection,NPDES Reservation Robert Cantarinl,Manager,Planning and Development,909-425-3590 x 4315 ;a City of Monterey Park Interim PW and Community Dev Director,City Engineer,Building Department,NPDES Q I Paul Talbot,City Manager,626-307-1255 City of Alhambra Building Official,Plan Check,Inspection,Permit Specialist,City Engineer,NPDES Mary Swink,Development Services Director,626370.5041 City of Temple City Building official,Plan Check,Inspection,Permit Specialist,City Engineer,NPDES I Robert Saha gun,community Preservation Manager,626.285-2171 City of South Pasadena Building Official,Plan Check,inspection,Permit Specialist,NPDES - i David Watkins,Director of Planning/Deputy City Manager,626-403-7220 1 City of Huntington Park Building Official,Plan Check,Inspection,Permit Specialist,City Engineer,NPDES 1 Jack Wong,Development Services Director,323-347-6310 City of Commerce Plan Check,Inspection,City Engineer,NPDES Danilo Batson,Deputy Director Public Works Department,323-722-4805 Ext.2335 ' ® PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES TR&"uch PacketPg. 329 9.D.e Attachment I.CITY REQUIRED BID FORMS Page 1.9 Il.c. Price Form(continued) I RFP F-13-17 Inspection,NPDES and Buildutg Official Services PRICE FORM (continued) G. Primary contact person for the City of San Bernardino: O: 909-384-7464,Ext. 106 Name: David Mlynarski, Principal Telephone NO. C: 909-841-0071 Mlynarski, U m H. Business Organization Type. Indicate whether your firm Is an individual proprietorship, partnership, corporation, etc. 0 1. If Incorporated, provide the following Information: U I Date of incorporation: 1993 State of Incorporation: CA d Established in 1989 rn Names and titles of all officers and directors: J David Mlynarski Robert Quintero m Craig Melicher M Ali Cayir N N 2. If an Individual, partnership, provide the following Information: a 2: r Formation date of company: x w m Names and addresses of all partners. Indicate whether they are general or w 0 limited partner: o a s U 7 v 1 � G t9 1 I. Indicate whether your firm has ever failed to complete any contract awarded to It. If so, note when,where and why(enter here or attach narrative.) J. Indicate whether your firm has been or Is the subject of a bankruptcy or Insolvency proceeding or is subject to assignment for the benefit of creditors. — ........ -- — ..... — ---- --- -- - — PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES be .n cL Packet Pg. 330 Attachment I.CITY REQUIRED BID FORMS Page 1.10 Ii.c. Price Form(continued) RFP F-13-17 Inspection,NPDES and Building Official Services fl fl PRICE FORM (continued) ANNUAL PURCHASE ORDER Effective on or about , 2013 through June 30, 2013 plus three (3) single �] renewal options, at the City's discretion for City's requirements, on an as-needed basis. Il no guaranteed minimum usage for Plan Review Services. c Option year one if exercised, shall be effective July 1, 2013 through June 30, 2014. 0 Option year two If exercised, shall be effective July 1, 2014 through June 30, 2015. Option year three if exercised, shall be effective July 1, 2015,through June 30, 2016. v Actual option year pricing shall be negotiated with the successful Bidder(s) prior to exerc rn of any given option year. Option years shall become effective only upon Issuance by the of a duly authorized Purchase Order. v Please provide detailed Firm Fixed Price cost Information in the spaces provided below m :] any other incidental or additional costs required to complete the requirements of the Tech Specifications. Description Cost a a 1. Percentage Of Plan Review Fee(see Schedule of Fees attached): 40%of city s regular fee schedule w ] 2. Percentage of Plan Review Fee—Structural Only: ao%ofCityseu fee schedule 1 0 ] 0 3. Hourly Rate—Grading Plan Review(no schedules please): $85.00 1hr a 7 ] 4. Hourly Rate—Building Plan Review-all disciplines(no schedules): $85.00/hr w c 6. Hourly Rate—Certified Accessibility Specialist program Services: $80.00/hr ] 6. Annual Charge for NPDES Program Administration & Inspection: See Note 1 below ] 7. Hourly Cost for Building Official Services: $95.00/hr 8. Other Optional Services-please specify: Building Inspector $67.50/hr a ] 9. Other—please specify: Note 1: Note 1: The annual cost will depend on the current number of places to be Inspected and frequency based prioritization(low, medium,high). It is likely that 2 persons may be required to adminlsterthe Program and perform the Inspections. The Hourly billing rate is $100 for Sr Level person and$85 for staff person. PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES 7T�� TnunrcX -� Packet Pg.331,._ 9.D.e Attachment L CITY REQUIRED BID FORMS Page 1.11 __ -----------....__ ---_— ..__._____ ------ _ Il.c. Price Form(continued) RFP P-13-17 Ilupectioa,NPDES and Building Official Services PRICE FORM (continued) Are there any other additional or incidental costs that will be reclulgad.,by your firm in order to meet the requirements of the Technical Specifications? Yes No (circle one). if you answered"Yes", please provide details of said additional costs: U m Please indicate any elements of the Technical Specifications that cannot be met by your firm: o ' NONE U N d U_ 1 � d N i Have you Included In your bid all Informational Items and forms as requested? (Yes)/ No (circle one). if you answered "no" please explain: S 1 _ m � M This offer shall remain firm for 120 days from RFP close date. The terms and conditions as set forth in the RFP shall apply to this bid. a `.o a Cash discount available: %, days. Payment terms are net 30 days x unless otherwise stated. W m N In signing this bid, Bidder warrants that all certifications and documents requested 0 CL herein are attached and properly completed and signed. From time to y y p ° time the City may Issue one or more addenda to this RFP. Below, lease c Indicate all addenda to this RFP received by your firm, and the date said addenda w was/were received. m Addenda No.: Received on: 12/27/12,downloaded from City Web site Addenda No.: Received on: Addenda No.: Received on: L AUTHORIZED SIGNATURE: �. a n PRINT SIGNER'S NAME AND TITLE: David MI y arski Principal .l DATE SIGNED: 1-7-13 l� I' PROPOSAL FOR INSPECrION,NPDES AND BUILDING OFFICIAL SERVICES TRAmmcB Packet Pg. 332 1 l Attachment I.CITY REQUIRED BID FORMS Page 1.12 Il.c. Price Form(continued) RFP F-13-17 Inspection.NPDBS and Building Official Services PRICE FORM(continued) COMPANY NAME AND ADDRESS: TRANSTECH Engineers,Inc. 413 McKay Drive j San Bernardino,CA 92408 v R PHONE: 909-595-8599 FAX: 909-595-8863 c 0 ,1 U N IF SUBMITTING A"NO BID", PLEASE STATE THE REASON(S)BELOW: v v N rn S LOm M N 1 v a L X 1 W A � N O C O a r v w 1 R i C E L U w a 1 �tt 1 PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES LD. TannsiuN S Packet Pg. 333 i Attachment 1.CITY REQUIRED BID FORMS Page 1.13 I.d. Subcontractor Form RFP F-13-17 Inspection,NPDES and Building Official Services As required by California State Law, the General Contractor bidding will hereinafter state the subcontractor who will be the subcontractor on the job for each particular trade or subdivision of the work in an amount in excess of one- half of one percent of the General Contractor's total bid and will state the firm name and principal location of the mill, shop, or office of each. If a General ] Contractor falls to specify a subcontractor, or if he specifies more than one subcontractor for the same portion of work to be performed under the contract In excess of one-half of one percent, he agrees that he Is fully qualified to perform that portion himself and that he shall perform that portion himself. 1 0 O j DIVISION OF NAME OF FIRM OR LOCATION to WORK OR CONTRACTOR CITY v ] TRADE 2 d U) _ c 'v .3 _ _ m M N N a r 'a LU David Mlynarskl a ' Print Name Signature of Bidder a 0 a t Company Name: TRANSTECH Engineers, Inc. d 1 Address: 413 McKay Drive,San Bernardino,CA 92408 R REJECTION OF BIDS E The undersigned agrees that the City of San Bernardino reserves the right to reject any or all bids, and reserves the right to waive Informalities in a bid or bids not affected by law, if to do seems to best serve the public Interest. i 1 ] --- - - ------ ------ --- - ---- ® PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES i 9.D.e Attachment I.CITY REQUIRED BID FORMS Page 1.14 ____-__.-__...___—_.__._.____._..____..._._._____.— Le. Non-Collusion Affidavit RFp F•13•17 fn leelil ta,*We aadBuilding Official Service NON •COLLUSION APPIDAVIT T(). THE COMMON COUNCIL,"CITY OF SAN BERNARDINO w,ac�rdonce with Title 28, United Stotts (lode, Section 1112, the undersigned Ife►iby sttatee,under penalty of pottery; That hslshe has nRt,'611her directly or,IndlfetHly,,entered Into any soresment, o perttollislt�d in AityrOhuslon,or othoim 41 4.0 4ctlon in resttaintof free ions QUVM Iild{`tltig h connection veldt ' M:18.17. Business Name . =, STECH Engineers,Inc. m rn Business Address 4&WcKay Drive San Bernard o,Ck0.*8 1 P m Signature of bidder X Cq N N `(. Got .R. >t4?yks }e. Drive, San SekAprdiAo, CA 92909 Q Islgoe Idti ZNr a xx 1 w $u6cttod"and sworn Y orn before me thie day of r✓ om:�..__. 207 0 CL NtpuINs In and for the County tN W - i�J Aim,gHltq or a LdIIfA Io.: r, /' (' Myt inmlw�onsxptnes � � 20A. 1 � l v State of California,C.9unty 61 Zn V L't"Il Amp" V y subaaribod ends M tb(tiT 4Hlrmed) betot4 me,on thir .diy of- , 71-I. oy, pAfflR6 4.JoNeB In Commlaakh Nti. losing Q � T NofeRVPUaudo�ilvwlruA. 'mea a 99118faotory evt t>All eaRN,wWROOtIpNry ho pp dbefore me. - N!''.damnt ENWM.tyLY�eall � n PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES Tamvmclr PacketPg. 335 f s 1 1 y U R C O U w U 1 it d N c v 1 m ! PROPOSAL M N INSPECf10N,NPDES AND BUILDING OFFICIAL C-4 1 SERVICES Subm[ttedto: Submitted by: Attachment 11. COMPANY QUALIFICATIONS a Iawrtck x 1 W U R N 1 O O. O 1 a r U d N C R 1 ~ C 1 U U 1 w Q 1 1 1 1 1 1 1 PacketPg. 336` l Attachment 11.COMPANY QUALIFICATIONS Page 11.1 t. Il.a. Service Capabilities ] Established in 1989,Transtech is a multi-disciplinary engineering consulting firm which provides municipal engineering services to governmental agencies. Our staff members have served a !] number of local Cities in the region, as Building Official, Plan Checker, Inspector, City Engineer, Public Works Director, City Traffic Engineer, Planner, etc. Our service capabilities include: 7 . Building and Safety Services, Building Official, Plan Check, Inspection • Municipal Engineering Services, City Engineer,City Traffic Engineer ^ • Code Enforcement ,] • Housing/rehabilitation program management,CDBG program management • Economic Development 0 c) J • Construction Management, Contract Administration, Construction Inspection, Labor d Compliance U it `� • Federally Funded Project Management and Grant applications. it rn ] • City Planning c • Civil Engineering `a • Traffic and Transportation Planning and Engineering m' ,] • Water Resources Engineering ; • Surveying, Mapping,ALTA, Right-of-way Engineering. N ] • Emergency and Disaster Response,Support and Recovery Services a Cost Efficient Service: Transtech maintains a low overhead costs. Our company principals and a 's J managers are engineers, and the majority of their time is spent on managing projects. We do w not carry extensive management costs and overhead. Our low overhead cost is passed to our H clients as fee savings. 0 0 a Quality Control/Quality Assurance (QC/QA): The Firm has a proven track record in providing high quality engineering services which result in minimal problems during implementation of 53 } projects. Our extensive experience coupled with our in-house QA/QC program prevents design R J errors and change orders. Our approach is to provide proactive management to control every (— aspect of a project in detail to identify potential Issues and problems in advance and take c corrective actions before they become problems. This requires extensive hands-on knowledge, E E experience and management skills of the people involved in managing and inspecting the project. Our team members have extensive experience and proven track record in managing a such complex projects and bringing them to a completion on time and budget i J Experience in Working with Local Public Agencies: Our key staff members have served public agencies in various capacities including City Engineer, City Traffic Engineer, Building Official, J Project Manager, Planner, and Inspector. We are accustomed to working with governmental agencies in every facet of planning, building, and public works,and our staff has an unparalleled I� understanding of public agency issues, procedures, and policies. The Firm strongly promotes i J the ability to efficiently work with staff of various government agencies, including Caltrans and I ' PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES IawrzcJ� PackefPg.337 7 7 Attachment 11.COMPANY QUALIFICATIONS Page 11.2 Regional Transportation Authorities and Counties, including,but not limited to Riverside County l Transportation Commission, Riverside County Economic Development Agency, Los Angeles Metropolitan Transportation Agency, County of Los Angeles, and SCAG. We also work for ] Universities,such as University of Riverside, Cal State San Bernardino. Experience in Construction Claims: The Firm staff also provides their expertise in the construction field to law firms and universities. Some of our key staff members serve as expert ] witnesses for construction claims and defects, and teach Engineering, Land Development, Planning, Construction and Project Management class at the Cal State San Bernardino University, International studies. R Federally Audit and Approved Accounting System: Our firm is involved in major projects with t0 ] various governmental agencies, including Federal Government. Our accounting system is audited and approved by federal Government and found in compliance with Generally rl Accepted Accounting Principles (GAAP), all applicable provisions of federal, state, and local ] laws, statues, ordinances, rules, regulations, and procedural requirements including Federal In rn Acquisition Regulations (FAR). S s '] m Il.b. Similar Service Experience and References ,�O N N_ ] Our firm has extensive experience in providing contract building and safety services. We have provided similar services to a number of agencies. Current similar service contracts include: a X X ] City of Interim Building Official w San Bernardino Margo Wheeler, Director, Development Services Department,909-384- ] N 5057 O Q O ] a San Manuel Indian Building Official, Plan Check, Inspection, NPDES Reservation Robert Cantarini, Manager, Planning and Development,909-425-3590 x w €] 4315 ] City of Interim PW and Community Dev Director, City Engineer, Building E Monterey Park Department, NPDES ] Paul Talbot,City Manager, 626-307-1255 a {] City of Building Official, Plan Check, Inspection, Permit Specialist,City Engineer, Alhambra NPDES ] Mary Swink, Development Services Director, 626-570-5041 fl i1 PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES rRANEW4 i_� Packet.Pg. 338 7 7 Attachment II.COMPANY QUALIFICATIONS Page 11.3 j City of Building Official, Plan Check, Inspection, Permit Specialist,City Engineer, Temple City NPDES Robert Sahagun,Community Preservation Manager, 626-285-2171 City of Building Official, Plan Check, Inspection, Permit Specialist, NPDES South Pasadena David Watkins, Director of Planning/Deputy City Manager,626-403- ] 7220 1 City of Building Official, Plan Check, Inspection,Permit Specialist,City Engineer, Huntington Park NPDES Jack Wong, Development Services Director, 323-347-6310 0 U N City of Plan Check, Inspection,City Engineer, NPDES Commerce Danilo Batson, Deputy Director, Public Works Department, 323-722- it 4805, Ext. 2335 m -] c 'v �] m [] Il.c. Social Responsibility N N_ ] • Transtech's commitment is to the communities it serves and delivers added value to our clients. At Transtech we don't separate corporate responsibility from our business. While a " the world faces huge social and environmental challenges, we are proud to be part of a x ] companythat can—and is—making a difference. w • The principles of corporate, social responsibility and sustainability are reflected throughout c f Transtech's long-standing business practices. These principles, including our shared values c ] and ethics, guide our relationships with clients, employees, and the communities and IL environment in which we operate. Corporate Responsibility and Sustainability is integral to I] the way in which we have done business in the past, the way we do business today and will remain so in the future. ] • Transtech and its staff are involved in various community activities and serve on 501(C)(3) ~ �] non-profit boards. Our staff community service includes: w o Founding member of Embracing Latina Leadership Alliances (ELLAS) and served on the E ] ELLAS Board for four (4) years. ELLAS is an organization focused on promoting and R creating a college career path for high school Latinas. a E] o President of the California Hispanic Corporate Council Leadership Institute (CHCCLI), focused on the development and advancement of Latinos in Corporate America. ] o President of the Dream America Community Development Commission which is focused ] on partnering with local cities and County agencies to provide homes to low to moderate income first time home buyers. PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES ! rAP \(\ Packet Pg.339 1 l Attachment II.COMPANY QUALIFICATIONS Page IIA Il.d. Local Firm e Transtech is a local firm located at 413 McKay Drive in the City San Bernardino, few minute drive from City Hall. e We are truly a local firm, with our office and operation in existence in San Bernardino for the past 20 years. e We are vested with the local community, and proud to serve many community and civic organizations, including our local Chamber of Commerce, University of California at San Bernardino, Board of Building Commissioner's, Sustainable Energy Advisory Commission, Building Industry Association and various regional and state activities. R e We are a strong advocate of promoting local business participation. We serve on the board of directors and work closely with the SB Chamber of Commerce, and conduct outreach to 0 promote participation of local businesses. y d e Our Local Community Service Affiliations include: o Board Member, Chamber of Commerce o Member, County of San Bernardino Solid Waste Advisory Task Force, 3`d Supervisorial m District o Board of Directors 2012/2013 Building Industry Association m o Vice Chairman, City of San Bernardino Board of Building Commissioners, Mayor's Office o Technical Advisor/Member, Land Development Committee, Catholic Diocese of San N Bernardino N o State of California Water Resources Institute Alluvial Fan Task Force Member a o Cal State San Bernardino Foundation, Board member a r U m 0 O O O s U 1 d ' • C A pl F f w G L.� E U EE U t� r {{ Q {F 11 1 � l � l� ......___ . ...._. PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES rxMYREdr Packet'Pg.340 I I I l I ` 0 U I " d U_ I z d N C I m PROPOSAL M u7 INSPECFION,NPDES AND BUILDING OFFICIAL v SERVICES Attachment III. KEY STAFF ASSIGNMENT Q Submitted to: Submitted by: ._ AND QUALIFICATIONS z rm mcA x I w N I Q O n a I U U d I " I ~ C I E S U I a I I I I I I I Packet Pg. 341 ] I Attachment 111.KEY STAFF ASSIGNMENT AND QUALIFICATIONS Page 111.3 .....--------- _—_—_ --- ____--_. .. A Our key staff members have served as Building Official, Deputy Building Official, Plan Checker and or Inspector for a number of agencies, and have an excellent understanding of public agency issues, procedures, and policies. We are confident our team's technical and administrative skills, combined with our unsurpassed commitment to excellence will enable us to provide the City with a high level of service. The following is a summary of our proposed staff's qualifications and certifications: j Contract Principal. David Mlynarski • Approximately 30 years of experience,of which 25 years have been local in San Bernardino. • Managed numerous multi-disciplinary teams dealing with the planning, engineering, c entitlement, environmental permitting, development and construction of urban and rural o C) ] development,and public works projects, preparation of due diligence and project feasibility analysis,through conceptual planning and design to entitlement and construction. ] • Due to his active involvement in development throughout the San Bernardino, Riverside m ] and High Desert regions of Southern California, Mr. Mlynarski has developed an active network of professional contacts and associates from both the public and private sectors. ] • Local Community Service Affiliations: m 1 o American Planning Association o Urban Land Institute M N N o National Association of Home Builders • Building Industry Association a • Member, County of San Bernardino Solid Waste Advisory Task Force, 3`d Supervisorial a District w ] • Board of Directors 2012/2013 Building Industry Association • Vice Chairman, City of San Bernardino Board of Building Commissioners, Mayor's Office c ] o Technical Advisor/Member, Land Development Committee, Catholic Diocese of San o ] Bernardino a • State of California Water Resources Institute Alluvial Fan Task Force Member C A f Building Official. Mark S. Harold,CBO c ] • Currently serving as Interim Building Official to City of San Bernardino, and is designated back- d up Building Official to San Manuel Indian Reservation and Gaming Commission • 25 years experience. • Former Building Official at City of Temecula and La Quinta. ] • CABO Certified Building Official, Council of American Building Officials • ICC Certified Plans Examiner • USGBC LEED Accredited Professional • CGBP Certified Green Building Professional, Build it Green • ICC Certified Commercial Building Inspector • ICC Certified Residential Building Inspector • ICC Certified Fire Inspector I I PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES ra4WYECh Packet'Pg.342 1 Attachment III.KEY STAFF ASSIGNMENT AND QUALIFICATIONS Page 111.2 f ] Building Official(back-up): Neville Pereira,CBO,PE Currently serving as Building Official to San Manuel Indian Reservation and Gaming Commission, and is the designated back-up Interim Building Official to City of San j Bernardino • 25 years of experience • ICC Certified Building Official, Plans Examiner, Building Inspector ] • Professional Civil Engineer,State of California • Previously worked for Los Angeles County, City of Los Angeles, City of Glendale, City of Pasadena, City of Santa Monica 5 • California Task Force 1-FEMA/LA City Urban Search and Rescue- Lead Structure Specialist 0 ] • Involved In ICC organization in various positions; ICC LA Basin Chapter Board of Directors ,•, (2011 President), ICC Building Officials Membership Governing Council, ICC Code ] it Development Committee Vice Chair, ICC Technology/Web Advisory Group m y ] rn c 2 ] Plan Check and Inspection Supervisor: Ayla Erfigen,CBO m • 20 years of experience. • Served as Building Official, Deputy Building Official, Plan Checker, Code Enforcement N Official, Community Improvement Coordinator, Planning Technician, and Inspector for several municipalities. a • ICC Certifications: Building Code Official; Building Official; Accessibility Inspector; - t Accessibility Plans Examiner; Building Plans Examiner. w ] • CalGreen-California Green Building Plan Examiner and Building Inspector w ] • Building Inspector CBC and UBC a a California Commercial Plumbing Inspector; Residential Plumbing Inspector; Plumbing a Inspector UPC; Residential Mechanical Inspector. • IAPMO Certifications: Plumbing, Mechanical Inspector. ] N • CACEO Certifications: Code Enforcement Official. � A ] • Chair, ICC Sustainability Membership Council. • Chair; ICC Los Angeles Basin Chapter Inspection Committee. • Commissioner; ICC Codes&Standards Council. t • Commissioner; Calbo Green Committee. r ] QC/QA, Certified Accessibility Plan Check: Craig Melicher, PE,CBO,CASp j • 25 years of experience. • Served in various capacities, such as Building Official, Deputy Building Official, Plan Checker, t� Building Inspector for approximately 6 Cities. ] • State of California Registered Civil Engineer. • CASp, Certified California Access Specialist. ] • ICC Certified Building Official - ----- - ----- - - -- PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES Packet Pg.343 Attachment III.KEY STAFF ASSIGNMENT AND QUALIFICATIONS Page 111.3 A • ICC Certified Building, Electrical, Mechanical and Plumbing Plans Examiner ' • ICC Certified Commercial Building, Electrical, Mechanical and Plumbing Inspector. Structural Plan Check: Edward Alexanians, PE • 30 years of experience. • Extensive experience in Structural Plan Check. r] • MS in Structural Engineering, BS in Civil Engineering. ] • State of California Registered Civil and Structural Engineer • Official exam Grader for the State of California Structural Licensing Exam. Plan check ] experience includes working as Senior Plan Checker for the County of Los Angeles. Managed County's plan checking, permitting and Inspection services for the South Whittier District � ] Office. Was responsible for review of complex structures, high-rise and mid-rise buildings, d amusement rides and earthquake damaged buildings for the Los Angeles County Building 2 ] Code compliance. rn w ] • Served as structural plan check team member for damage assessment of several buildings after the Los Angeles riots and the 1994 Northridge Earthquake. .] • Structural design experience includes structural design of a 60-unit and 20 unit apartment, m ] parking garages, shopping centers, damage assessment and retrofit design for numerous M condominiums, warehouses, factories, mid-rise Steel Commercial Buildings, Steel Industrial N High Bay Facilities, Wood Framed Public/Private Schools and Education Centers, Reinforced Concrete Masonry Studios and Auditoriums and Spreading Footing, May, Pile Foundation a Design. Also designed and plan checked reinforced concrete, pre-stress and post-tensioned s I beams, box girder and steel railroad bridges,traffic signal poles, retaining walls,vaults,box k ] w culverts, water reservoirs, formworks for bridge structures and shear pins for landslide R stability, refinery platforms, pipe supports,sea water inter-tank skid, horizontal and vertical o pressure vessels and their foundations. Responsible for the structural design of a reinforced 0 �] concrete 100-bed rehabilitation center, 150-bed and one 600-bed reinforced concrete o t hospitals. d {{ c m Plan Check and Inspection: Cayetano Vega, PE c • 25 years of experience, providing building plan check, structural plans check, inspection, �{ E building official services to various cities in Southern California. v {) • 85 in Civil Engineering. ] • State of California Registered Civil Engineer. • Extensive experience in Structural Plan Check. { . Experience includes working as structural plan checker for City of Los Angeles, Building Department. • Experience includes working as structural design engineer. EI -— _....-- - — — — -- PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES TRAM Ch j ) Packet Pg.344 l ] Attachment III.KEY STAFF ASSIGNMENT AND QUALIFICATIONS Page 111.4 --- --_ --------------------- —_. a Plan Check: Jeffrey Kao,PE • 15 years of experience. • MS in Structural Engineering, BS in Civil Engineering. a State of California Registered Civil Engineer. ICC certified Building Inspector. ] a Extensive experience in Structural Plan Check. 7 • Experience includes working as structural design engineer. 7 NPDES Program Administration & Inspection: Randolph Coleman PE, Certified Qualified ] SWPPP Developer(QSD)and Practitioner(QSP) • Over 30 years of experience. c°� ] • Performed all specific identified responsibilities or provided experienced and trained staff to ,^ administer Stormwater Management Programs for over 30 years by the California Regional °— Water Quality Control Board-Lahontan, SB County and Desert cities and created the largest rn d ] privately developed Stormwater/flood control facilities in the desert areas of San 0 Bernardino County. °? • Familiar with the MS4 Permit by San Bernardino County Flood Control District and Co- m ] Permittees of Santa Ana Region Order No. 118-2010-0036 adopted Jan. 29, 2010. M • Work has included program development (Programmatic) and Project Management N ] purposes including attendance at meetings, record keeping, required reporting, and all required inspections (i.e. Federal Financed Water Projects, California Public Schools, PV a systems, Master Planned Communities, residential, industrial and commercial projects) a s from conceptual planning, multi-jurisdictional project approvals, design, construction & 1u ] monitoring phases, and including Biological, Native Plant,Wetlands Delineation Surveys and w ] related Clearances/Inspections. 0 a Relevant Certifications l0 ] o Licensed Civil Engineer and Land Surveyor r o Certified Qualified SWPPP Developer(QSD)and Practitioner(QSP) m ] o Registered Environmental Assessor ] o AICP CEP,Certified Env. Professional e Local Community Service Affiliations; ] o San Bernardino County Planning Commissioner, since 2010 E o Town of Apple Valley Equestrian Committee,since 2010 t U ] o San Bernardino County Superintendent of Schools Desert-Mountain Committee, since � J 2000 o CERT/FADD - Community Emergency Response Team/Friends of Animals During � ] Disasters o Chair of Town of Apple Valley Development Code Advisory Committee, 1998 (Rewrote ] Dev. Code) PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES D. i� IrsuurttN I � Packet Pg.345 l I Attachment III.KEY STAFF ASSIGNMENT AND QUALIFICATIONS Page 111.5 a NPDES Program Administration & Inspection: Michael Ackerman, PE, Certified Qualified SWPPP Developer(QSD)and Practitioner(QSP) • Approximately 15 years of experience. ( • Prior experience includes working for the City of San Bernardino and Caltrans, District 8 in San Bernardino. • At the City of San Bernardino, held the position of Associate Engineer under the City Engineer of the Division of Public Works in the Department of Development Services. Performed development review and plan check, review of Street Improvement Plans, Rough ] and Precise Grading Plans, Sewer Plans, Storm Drain Plans, Street Lighting Plans, Storm Water Pollution Prevention Plans, Water Quality Management Plans, Geotechnical Reports, v and Hydrology/Hydraulic Studies, land development, industrial commercial residential and r transportation development projects, including Tract and Parcel Maps. Represented the City 0 ] at the South Tehachapi Management Team meetings, coordinated with San Bernardino County Flood Control and FEMA for the certification of City levees and updating of the Flood Insurance Rate Maps (FIRM). Worked intimately with Planning and Building and Safety d Divisions on Land Development Projects. o, • Relevant Certifications S 22 ] o Licensed Civil Engineer o Certified Qualified SWPPP Developer(QSD)and Practitioner(QSP) 0° o Caltrans Water Pollution Control Compliance on Construction Sites for Resident N ] Engineers a a Building Inspectors: x ] • Transtech has 10 ICC Certified building inspectors, who are assigned to projects based on w m location,type and complexity. o ] a 0 ] n. Building Technicians: v • Transtech has 5 permit technicians on staff. r A ] Licenses and Certification of Transtech's Building and Safety staff include: E • ICC Certified Building Official ] • CASp, California Access Specialist m • ICC Certified Building, Electrical, Mechanical and Plumbing Plans Examiner a • Accessibility Plans Examiner ] • CalGreen-California Green Building Plan Examiner • ICC Certified Commercial Building, Electrical, Mechanical and Plumbing Inspector J • Accessibility Inspector • CalGreen-California Green Building Inspector • IAPMO Certified Plumbing, Mechanical Inspector • CA Commercial and Res Plumbing Inspector ...... ...... ._-- - - _._ ' PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES TRWfrtLA PacketPg. 346 l sDe _ i Attachment III.KEY STAFF ASSIGNMENT AND QUALIFICATIONS Page Ii1.6 ---— _—-----__ ____. .__.._____ . . .._____ • Plumbing Inspector UPC • CA Residential Mechanical Inspector • CACEO Certified Code Enforcement Official a Certified Qualified SWPPP Developer(QSD) and Practitioner(QSP) Our Building and Safety staff members have served and/or are currently serving on various ICC and Building Official Committees,including: • Chair; ICC Sustainability Membership Council • Chair; ICC Los Angeles Basin Chapter Inspection Committee ] • Commissioner; ICC Codes&Standards Council 2 2 • Commissioner; CALBO Green Committee o 1 U • ICC Los Angeles Basin Chapter Board of Directors • ICC Building Officials Membership Governing Council .z • ICC Code Development Committee Vice Chair m rn ] a ICC California Pool Safety Technical Advisory Group (CPS TAG) a ICC Technology/Web Advisory Group a ]AS Accreditation Committee ' m ] N N .N... a x ] w m 7 N l O 1 CL 0 0 a U d N C r C 1 E s V Q 1 ! 1 L1 ' 1 .......... ----- -- - PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES Ix Pack®t Pg. 347 1 1 1 1 1 1 I 1 =� C O U N V d l m l m PROPOSAL M INSPECTION,NPDES AND BUILDING OFFICIAL u' N SERVICES Attachment IV. APPROACH AND a Submitted to; Submitted by. METHODOLOGY '_' ® IF--q Tnwvfl A s W U 7 l � N 7 O 1 O. O a s U 7 d / V! C A J ~ 7 C l E v Q PacketPg. 348 1 1 Attachment IV.APPROACH AND METHODOLOGY Page VIA Services to Be Provided: The services to be provided include: ] 1. Plan reviews of construction projects necessary to determine compliance with all applicable building and development codes and laws. ] 2. Building code,grading, and site development inspection services. 3. Stormwater Management (NPDES) Program administration and inspection. ] 4. Building Official services. 1. Plan Review v • Provide examination, analysis, and review of plans for various construction projects y within the City in order to determine compliance with all applicable building 0 regulations, including but not limited to local building regulations and amendments, y as well as the California Building Standards Code (CAC Title 24), comprised of the U ] latest adopted editions of the model codes with State amendments, and the State w Housing Law (CAC Title 25) as adopted by the State of California and the City of San N rn Bernardino. v ] • Dependent upon the scope of each specific project assigned, such plan reviews may consist of an examination of the grading, drainage, geotechnical, onsite to ] improvements, structural, fire and life safety, electrical, mechanical, plumbing, energy conservation, green building measures, stormwater management and FI disabled accessibility aspects of the proposed project. a • Transtech provides all plan check comments on electronic files. All plan check comments are provided using a scanned pdf format electronically, as well as hard x ] copies. Plan review corrections are written clearly, and are fully detailed to explain w ii the Code deficiency (including all applicable code sections). To help the applicant w 0 better understand the problem, Transtech Engineers, Inc. provides as much c information during plan review as possible. We believe that if the applicant has a a` clear understanding of the problem, he or she can take the necessary steps to correct the condition. This policy reduces the number of plan review rechecks required, allows the applicant to obtain a permit much sooner, and reduces the overall time our staff is required to spend on that particular plan. Unclear and/or ~ cryptic corrections are never written, and all correction lists, except those written d over-the-counter,are typed and printed on a laser printer. s • Transtech can offer the following options for transporting the plans for review: Y o Via e-mail in pdf format. ] o Uploading of plans onto secure web-site. Transtech has the capability for electronic intake of plans on internet(we use drop box,ftp site access,or we can use other platforms that the plans can be transmitted in electronic format). o Transtech can pickup and deliver the plans from and to City. • The standard turnaround time for assigned plan reviews will be 10 working days for the initial check and 5 working days for rechecks. PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES ' rnvurtcN ( PaCke>k Pg.. 349 l Attachment IV.APPROACH AND METHODOLOGY Page VI.2 �__--.-- - -------- -.._..._-..... _____ ___.__ ..._--__ - ---— - ---_.__..- • Plan checks will be performed by certified Plans Examiners through the International Code Council and who are provided with a reasonable degree of annual training in accordance with the requirements of AB 717 (Health and Safety Code 18965 et seq.). ] • A California Registered Engineer or Licensed Architect employed will review the portion of plans that involve engineering design. 2. Building Code,Grading, and Site Development Inspection Services ] • Provide ICC Certified Building Inspector(s) to perform all building and safety ] inspections as-needed basis. Inspectors will be fully qualified to perform residential, commercial and industrial inspections for compliance to approved plans and related documents.The inspections will be performed in accordance with the City's adopted version of the California Building Code, California Residential Code, California Green O U ] Building Code, California Mechanical Code, California Plumbing Code, California d Electrical Code, and the Accessibility, Noise and Energy Conservation requirements °- ] as mandated by State Title 24 and all applicable Ordinances. Building Inspector(s) m ] will provide own vehicle(s),with no mileage or other vehicle-related charges to City. rn c M J 3. Stormwater Management(NPDES)Program m • Provide experienced and trained staff to administer the City's Stormwater ] Management Program in accordance with the MS4 Permit. N • Administration will include program development, attendance at meetings, record keeping, required reporting,and all required inspections. • The services will include all specific responsibilities as identified for Co-Permittees per the California Regional Water Quality Control Board Santa Ana Region Order No. w ] 118-2010-0036 adopted January 29,2010. N ] O 4. Building Official Services o ] • Provide a Certified Building Official on an on-call as needed basis to provide D. r supervision and direction to the Building&Safety Division staff, code administration d ] and interpretations, develop policies and ordinances, interface with customers, city staff and elected officials,and perform related administrative functions as assigned. c ] We understand that Projects will be assigned at the sole discretion of the Director and the City. The City may use its own employees and/or other independent contractors to perform r U plan reviews in addition to any such work assigned to Consultant. The volume of plan r° reviews is dependent upon economic conditions that are outside the control of the City. a Consequently, there is no guarantee provided as to the minimum or maximum volume of ] work that may be assigned within any given time period. We will avoid situations involving an actual or potential conflict of interest, shall act as an agent and a deputy of the Building Official, and shall act in the interests of the City and the citizens of San Bernardino. PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES Irt� i i Attachment IV.APPROACH AND METHODOLOGY Page VI.3 We will provide the most efficient and timely customer service possible to meet the needs ' of the community. We will provide excellent customer service to the City's patrons, responding quickly and effectively to inquiries of the public related to Building and Safety ' services. When required, we will develop, establish or recommend City policies and procedures to maintain or improve City's Building and Safety operations. We will work ] closely with all City departments and ensure the appropriate requirements of those departments are incorporated in the Building and Safety Division's operating standards and ] processes. ] U ] Service Approach: ` 0 O U • Transtech provides services when requested on an as-needed basis in an efficient and cost effective manner without sacrificing quality and responsiveness. ] • We embrace a customer service attitude, and believe that services should be provided in a In ] manner that is as applicant friendly as possible. Between various State and County rn agencies, and the associated bureaucracy; it has become very difficult for the average ] homeowner or business person to develop their own property. Meeting the needs of these m Individuals,through education and patient plan review and inspection is a high priority. • All inspection request calls are returned within 24 hours and inspection time is scheduled N accordingly. N • Transtech understands the importance of being able to expedite certain projects through a the plan review process. When requested, Transtech has sufficient staff and resources to a expedite plan checks. w ] • Our services are founded on the principals of Total Quality Management. We start by R working with the applicant during plan review to help him or her prepare a set of plans o which have all the required information clearly and logically presented. Additionally, we o ] never hesitate to make suggestions which help eliminate complicated details, reduce a L construction costs, and/or provide details which are easy to verify in the field. Experience d ] has taught us well that inspection time and applicant frustration can both be substantially reduced, while increasing overall compliance, by producing a better set of plans during the plan review process, And in the case of homeowners, this policy often demonstrates early C ] on that the City really is there to help. w • Transtech provides all plan check comments on electronic files. All plan check comments are provided using a scanned pdf format electronically, as well as hard copies. Plan review corrections are written clearly, and are fully detailed to explain the Code deficiency a (including all applicable code sections). To help the applicant better understand the ] problem, Transtech Engineers, Inc. provides as much information during plan review as possible. We believe that if the applicant has a clear understanding of the problem, he or she can take the necessary steps to correct the condition. This policy reduces the number of plan review rechecks required, allows the applicant to obtain a permit much sooner, and reduces the overall time our staff is required to spend on that particular plan. Unclear 1 PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES rFA/IfRCII ] Packet Pg.351 9.D.e Attachment IV.APPROACH AND METHODOLOGY Page VI.4 _ ---__---—_—_—- __-__._..___..___-__------ and/or cryptic corrections are never written, and all correction lists, except those written over-the-counter, are typed and printed on a laser printer. • Transtech can offer the following options for transporting the plans for review: o Via e-mail in pdf format. o Uploading of plans onto secure web-site. Transtech has the capability for electronic intake of plans on internet (we use drop box, ftp site access, or we can use other platforms that the plans can be transmitted in electronic format). o Transtech can pickup and deliver the plans from and to City. • Emergency Response. In the event of a local or regional emergency or disaster, Transtech will provide additional hours and services and make personnel accessible, available, and prepared to provide emergency services, 0 7 U l y v 1 � m W c _s 7 m I M N 04 N_ Q .O X W U 1 N 1 O O. O o. s 0 d r c F C l E 7 a I l 1 1 1 PROPOSAL FOR INSPECTION,NPDES AND BUILDING OFFICIAL SERVICES D. laursnxN Packet Pg:352 Attachment`B" CONSULTANT SERVICES AGREEMENT THIS AGREEMENT is made and entered into this day of 2013 ("Effective Date"), by and between the CITY OF SAN BERNARDINO,a charter city("CITY"), and Hayer Consultants Inc. ("CONSULTANT'). WITNESSETH : A. WHEREAS, CITY proposes to have CONSULTANT perform the services described herein below; and B. WHEREAS, CONSULTANT represents that it has that degree of specialized expertise contemplated within California Government Code, Section 37103, and holds all c necessary licenses to practice and perform the services herein contemplated; and N d C. WHEREAS, CITY and CONSULTANT desire to contract for building plan check services only as described in the Proposal for RFP F-13-17, attached hereto as Exhibit "B"; and cn D. WHEREAS, no official or employee of CITY has a financial interest, within the 2 provisions of California Government Code, Sections 1090-1092, in the subject matter of this m Agreement. NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein,the parties hereby agree as follows: M 1.0. SERVICES PROVIDED BY CONSULTANT d LL Scope of Services. For the remuneration stipulated, CONSULTANT shall provide the professional services described in the Proposal for RFP F-13-17, attached hereto as Exhibit "B" and incorporated herein by this reference. If a conflict arises between the Scope of M Services and this Consultant Services Agreement (hereinafter "Agreement'), the terms of the N Agreement shall govern. E 1.2. Professional Practices. All professional services to be provided by CONSULTANT pursuant to this Agreement shall be provided by skilled personnel and in a v manner consistent with the standards of care, diligence and skill ordinarily exercised by t professional consultants in similar fields and circumstances in accordance with sound professional practices. CONSULTANT also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise CITY of any changes in any laws that may affect CONSULTANTS performance of this Agreement. CONSULTANT further represents that no CITY employee will provide any services under this Agreement, I Packet Pg. 353 }([E I 1.3. Warranty. CONSULTANT warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. CONSULTANT shall indemnify and hold harmless CITY from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including reasonable attorneys' fees and costs, presented,brought,or recovered against CITY for, or on account of any liability under any of the above-mentioned laws, arising from or related to CONSULTANT's performance under this Agreement. U 1.4. Non-discrimination. In performing this Agreement, CONSULTANT shall not o engage in, nor permit its officers, employees or agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, v mental or physical disability, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Violation of W this provision may result in the imposition of penalties referred to in Labor Code Section 1735. S 1.5 Non-Exclusive Agreement. CONSULTANT acknowledges that CITY may enter m into agreements with other consultants for services similar to the services that are subject to this N Agreement or may have its own employees perform services similar to those services N contemplated by this Agreement. 1.6. Delegation and Assignment. This is a personal service contract, and the duties set °- forth herein shall not be delegated or assigned to any person or entity without the prior written .T> consent of CITY. CONSULTANT may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at T CONSULTANT's sole cost and expense. R 1.7 Conflicts of Interest. During the term of this Agreement, CONSULTANT shall at N all times maintain a duty of loyalty and a fiduciary duty as to the CITY and shall not accept payment from or employment with any person or entity which will constitute a conflict of m interest with the CITY. c 1.8 CITY Business Registration Certificate. CONSULTANT shall obtain and maintain during the term of this Agreement, a valid CITY Business Registration Certificate pursuant to Title 5 of the City of San Bernardino Municipal Code and any and all other licenses, a permits, qualifications, insurance and approvals of whatever nature that are legally required of CONSULTANT to practice its profession, skill or business. 2.0. COMPENSATION AND BILLING 2.1. Compensation. Over the term of this Agreement, Consultant shall be paid for such services in accordance with the Price Form contained in Exhibit`B". 2 Packet Pg. 354 �^ 2.2. Additional Services. CONSULTANT shall not receive compensation for any services provided outside the Scope of Services unless the CITY, prior to CONSULTANT performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. 2.3. Method of Billing. CONSULTANT may submit invoices to CITY for approval. Said invoices shall be based on the total of all CONSULTANT's services which have been completed to CITY's sole satisfaction. CITY shall pay CONSULTANT's invoice within forty- five (45) days from the date CITY receives said invoice. The invoices shall describe in detail the services performed and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall w identify the number of the authorized change order, where applicable, on all invoices. `o U 2.4. Records and Audits. Records of CONSULTANT's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to CITY for inspection and/or audit at mutually convenient times for v' a period of three(3)years from the Effective Date. m a 3.0.TERM AND NOTIFICATION. m 3.1. Term. This Agreement shall commence on the Effective Date and continue N through December 31, 2013, unless the Agreement is previously terminated as provided for herein. This Agreement may be extended at the CITY's sole option for three one-year extensions for an amount not to exceed the maximum compensation stated in Section 2.1. 4 N 3.2 Termination. CITY or CONSULTANT may terminate this Agreement for M any reason upon thirty (30) days written notice to the other party. In the event of termination, d CONSULTANT shall be paid the reasonable value of services rendered to the date of termination. _ r> 3.3 Documents. In the event of termination of this Agreement, all documents N prepared by CONSULTANT in its performance of this Agreement shall be delivered to the CITY within ten (10) days of delivery of termination notice to CONSULTANT, at no cost to CITY. Any use of uncompleted documents without specific written authorization from d CONSULTANT shall be at CITY's sole risk and without liability or legal expense to s CONSULTANT. R 4.0. INSURANCE a 4.1. Minimum Scope and Limits of Insurance. CONSULTANT shall obtain and 3 Packet Pg. 355 maintain during the term of this Agreement all of the following insurance coverages: (a) Commercial general liability, including premises-operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. (b) Automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits,per occurrence and aggregate. U N (c) Workers'compensation insurance as required by the State of California. o U 4.2. Endorsements. The commercial general liability insurance policy shall contain or be endorsed to contain the following provisions: ; d (a) Additional insureds: "The City of San Bernardino and its elected and appointed m boards, officers, agents, and employees are additional insureds with respect to this a subject project and contract with City." m (b) Notice: "Said policy shall not terminate, nor shall it be materially changed or N cancelled, nor the coverage reduced, until thirty (30) days after written notice is N given to City." (c) Other insurance: "Any other insurance maintained by the City of San Bernardino shall be excess and not contributing with the insurance provided by this policy." 4.3. Certificates of Insurance. CONSULTANT shall provide to CITY certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by CITY,prior to performing any services under this Agreement. N N 4.4. Non-limiting. Nothing in this Section shall be construed as limiting in any E way, the indemnification provision contained in this Agreement, or the extent to which CONSULTANT may be held responsible for payments of damages to persons or property. v E 5.0. GENERAL PROVISIONS s U W 5.1. Entire Agreement. This Agreement constitutes the entire Agreement between a the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement. 4 Packet Pg. 356 5.2. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail. IF TO CONSULTANT: IF TO CITY: Hayer Consultants, Inc. City Manager 4067 Hardwick Street, PMB 250 300 North"D" Street m Lakewood, CA 90712 San Bernardino, CA 92418 0 Telephone: (562)377-1678 Telephone: (909) 384-5122 U Facsimile: (562) 377-1640 Facsimile: (909) 384-5138 v 5.3. Attorneys'Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the a opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the m' prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of ; any of the terms, conditions, or provisions hereof. The costs, salary and expenses of the City N Attorney and members of his office in enforcing this contract on behalf of the CITY shall be considered as "attorneys'fees" for the purposes of this Agreement. 5.4. Governing Law. This Agreement shall be governed by and construed under the > laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in San s Bernardino County, California. M N 5.5. Assignment. CONSULTANT shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of CONSULTANT's interest in this Agreement without CITY's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of CITY's consent, no subletting or assignment shall t release CONSULTANT of CONSULTANT's obligation to perform all other obligations to be performed by CONSULTANT hereunder for the term of this Agreement. a 5.6. Indemnification and Hold Harmless. CONSULTANT shall protect, defend, indemnify and hold harmless CITY and its elected and appointed officials, boards, commissions, officers, attorneys, agents and employees from any and all claims, losses, demands, suits, administrative actions, penalties, liabilities and expenses, including reasonable attorney fees, damage to property or injuries to or death of any person or persons or damages of any nature including, but not limited to, all civil claims or workers' compensation claims arising from or in any way related to CONSULTANT's performance under this Agreement, except when caused solely by the CITY's negligence. 5 5.7. Independent Contractor. CONSULTANT, at all times while performing under �... this Agreement, is and shall be acting at all times as an independent contractor and not as an agent or employee of CITY. CONSULTANT shall secure, at its expense, and be responsible for any and all payment of wages, benefits and taxes including, but not limited to, Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for CONSULTANT and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Neither CONSULTANT nor its officers, agents and employees shall be entitled to receive any benefits which employees of CITY are entitled to receive and shall not be entitled to workers' compensation insurance, unemployment compensation, medical insurance, life insurance, paid vacations,paid holidays,pension,profit sharing or social security on account of CONSULTANT and its officers', agents' and employees' work for the CITY. This Agreement does not create the relationship of agent, servant, employee, partnership or joint venture between the CITY and 0 CONSULTANT. N N U 5.8 Conflict of Interest Disclosure. CONSULTANT or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act"), which (1) requires such persons to disclose financial interests that may be materially affected by the work E performed under this Agreement, and (2) prohibits such persons from making or participating in 2 making decisions that will have a foreseeable financial affect on such interest. m M CONSULTANT shall conform to all requirements of the Act. Failure to do so N constitutes a material breach and is grounds for termination of the Agreement by CITY. 5.9. Responsibility for Errors. CONSULTANT shall be responsible for its work and °- results under this Agreement. CONSULTANT, when requested, shall furnish clarification and/or explanation as may be required by the CITY's representative, regarding any services rendered X under this Agreement at no additional cost to CITY. In the event that an error or omission d attributable to CONSULTANT occurs, then CONSULTANT shall, at no cost to CITY, provide s all other CONSULTANT professional services necessary to rectify and correct the matter to the sole satisfaction of CITY and to participate in any meeting required with regard to the correction. N E 5.10. Prohibited Employment. CONSULTANT shall not employ any cuaent employee 0 of CITY to perform the work under this Agreement while this Agreement is in effect. 1= m 5.11. Costs. Each party shall bear its own costs and fees incurred in the preparation s and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein. a 5.12. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of CITY and CONSULTANT and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement. 5.13. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or 6 accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 5.14. Amendments. Only a writing executed by all of the parties hereto or their respective successors and assigns may amend this Agreement. 5.15. Waiver. The delay or failure of either party at anytime to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy -- with respect to any occurrence or event shall not be deemed a waiver of any right or remedy with respect to any other occurrence or event,nor shall any waiver constitute a continuing waiver, o U 5.16. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid or unenforceable for any reason, such determination shall not z affect the validity or enforceability of the remaining terms and provisions hereof or of the rn offending provision in any other circumstance, and the remaining provisions of this Agreement c shall remain in full force and effect. 5.17. Counterparts. This Agreement may be executed in one or more counterparts, each CO.C, of which shall be deemed an original. All counterparts shall be construed together and shall N constitute one agreement. 5.18. Comorate Authority. The persons executing this Agreement on behalf of the o parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Mn parties and that by doing so, the parties hereto are formally bound to the provisions of this Agreement. T M N G d E t U @ Q 7 Packet Pg. 359 i I CONSULTANT SERVICES AGREEMENT IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written. CITY OF SAN BERNARDINO, CONSULTANT A Municipal Corporation Hayer Consultants, Inc. v m Allen Parker, City Manager Signature N N U d N Name and Title m m ATTEST: N N Georgeann Hanna, City Clerk v d T APPROVED AS TO FORM James F.Penman, N City Attorney N E rn Tay: d E s U A Q R PacketPg. 360 9.D.g Hayer Consultants JAL L111111 Incorporated i PLAN REVIEW • ENGINEERING •MANAGEMENT BUILDING/SPECIAL/FIRE INSPECTIONS u P c 0 I U I N d U PROPOSAL V) a PLAN REVIEW, INSPECTION, STORMWATER co MANGEMENT, AND BUILDING OFFICIAL N SERVICES, RFP F-13-17 co s FOR N O Q City of San Bernardino T v Ms. Vanessa Sanchez Accounting Assistant, City of San Bernardino a Purchasing Division sanchez_va @sbcity.org (909) 384-5043 CORPORATE OFFICE: MAILING ADDRESS: 5230 Clark Ave., Suite 22 4067 Hardwick St., PMB 250 Lakewood, CA 90712 Lakewood, CA 90712 I TEL: (562) 377-1678 ♦ FAX: (562) 377-1640 ♦ EMAIL: hayer @hcipc.com f Packet Pg. 361 9.D.g HAYER CONSULTANTS INC. 5230 CLARK AVENUE,SUITE 22,LAKEWOOD,CA 90712 _ MAILING ADDRESS:4067 HARDWICK STREET, PMB 250,LAKEWOOD,CA 90712 FHONE(562) - - • ayar apc.com COVER LETTER December 28,2012 City of San Bernardino Purchasing Department Attn: Ms. Vanessa Sanchez 300 North `D' Street, 4fh Floor, City Hall San Bernardino, CA 92418 ` c 0 U Re: Proposal for City of San Bernardino for Plan Review, Inspection,NPDES and Building Official Services, RFP F-13-17 U N >T We at Hayer Consultants Inc. (HCI) are taking this opportunity to respond to the City z of San Bernardino Request for Proposal (RFP) dated December 13, 2012 to provide Plan Review,Inspection,Stormwater Management and Building Official Services. 0° M We are extremely confident that we can provide high quality building plan check, related professional services and inspection services for your City for any and all m ro'eets including the most intricate, complicated and high value projects and will do so at a fee that will beat least 20 to 60 percent lower than our competition. The following x brief information about our firm will provide ample evidence of our plan check staff's professional knowledge and experience. Our staff has plan checked several high value w and complicated projects. A sampling of few of the high value projects plan checked by o our staff is attached at APPENDIX `F.'. We would also like to guarantee the astest a` Plan Check turn-around in the indust ry. d a m x We also have a full service Fire Department Fire Plan Check Division and we have had the honor of providing Plan Check services to several Fire Departments. E To further demonstrate our plan check proficiency,we would like to highlight that we :? are a California State University ICSU)System approved Plan Check firm. We are a contracted to provide plan check services System-wide for all their 23 Campuses. Hayer Consultants, Inc. has been in business for over 25 years. HCI was formed in 1986 (incorporated in 1995) with the goal of providing Local Jurisdictions, Counties, School Districts, and Universities the best possible consulting services for all their Construction, Building, Accessibility, Fire and Life Safety needs. To achieve this goal we have meticulously put together a team of professionals who have many years of experience in the various facets of these services, particularly functions performed by Building and Fire Departments. Great care has been taken to select not only people with extensive experience but also who have strong customer service skills and work well with owners, school districts officials, university management, developers, Packet Pg. 362 contractors, designers and governmental jurisdictions. The result of this effort is a team of highly trained competent staff that can render high quality professional consulting services. Our core staff includes Certified Building Officials, ICC certified Plans Examiners, DSA, 0SHPD, ICU Certified nsp , Residential and Nonresidential Energy Plans Examiners, Electrical, Mechanical, Civil, and Structural engineers, most of them registered as Professional Engineers in the State of California. We look forward to being a part of the City of San Bernardino team and providing high-quality and cost effective professional services. Sincerely, Som ayer, Vice-President Hayer Consultants,Inc. Tel: 562-377-1680 Fax: 562-377-1640 d N Email: soni @hcipc.com 'v m M N N a r x w m N O Q O L a L d T 2 C d t U Q Packet Pg. 363 9.D.g RFP F-13-17 Inspection,NPDES and Building Official Services City of an Bernardino, Finance epartment Purchasing Division Bid Documents to Be Returned by Bidder RFP F-13-17 Inspection, NPDES and Building Official Services ❑ (if appliGable)4I-@V9-GgMenFand-Form U ® Bidder Experience, Competency, Qualification and Profile (Vendor Document) 1° Proposal/Bid Content Forms c O U n� Instructlons to offeror(s)/Bidders m (� Non-Collusion Affidavit (City Form) v ® Listing of Proposed Subcontractor (City Form) III Proposai/Bid Content and Forms `m '—N /A 0 s C Cost/ Price Form (City Form) Inwucllona to Bidders,ul Bid content and Forms Authorized Signatures Instructions to Bidders m N Bidder Identification °I Bid comom and Forms m �f Addendum Received (City Form) 111 Bid Content and Forms t X 120 Day Bid Validity Statement III Bid content and Forma @ �f Authorized Signatures (City Form) °IBm content andForma o EL References content and Forms v a x Q( Proper Identification and Submittal of Proposal/Bid Package, and Price Form Instructions to Bidders d E L U A Q Bidders are requested to submit this checklist completed with all bid documents. This list may not be reflective of all documents necessary for submittal. 7 Packet Pg. 364 HAYER CONSULTANTS INC. 5230 CLARK AVENUE,SUITE 22,LAKEWOOD,CA 90712 ` - AUPW MAILING ADDRESS:4057 HARDWICK STREET,PMB 250,LAKEWOOD.C PHONE(562)377.1678 • FAX(562)377-1640 • EMAIL!hayer @heipc.com December 28, 2012 City of San Bernardino Purchasing Department Attn: Ms. Vanessa Sanchez 300 North `D' Street,4th Floor, City Hall San Bernardino,CA 92418 c 0 Re: Proposal for City of San Bernardino for Plan Review,Inspection,NPDES and Building Official Services,RFP F-13-17 ) Z We at Hayer Consultants Inc. (HCI)are taking this opportunity to respond to the City of rn San Bernardino Request for Proposal(RFP) dated December 13,2012 to provide c Professional Building Plan Review,Inspection,NPDES and Building Official Services. m As per page 20 of the RFP, A. BID FORMAT AND CONTENT, 1.Presentation the following is provided: N a.Identification of Bidder: m Hayer Consultants, Inc. (HCI) Office address: 5230 Clark Ave., Suite 22,Lakewood,CA 90712 L x Mailing address: 4067 Hardwick Street,PMB 250, Lakewood,CA 90712 Uj—� Telephone: 562-377-1678, Fax: 562-377-1640, email: haveraftipc.com 0 0. 0 L b. Proposed working relationship between Bidder and subcontractors: N/A e- iu T A c. HCI acknowledges receipt of all RFP addenda. _ d. Contact person during period of bid evaluation: E Soni Hayer,Vice-President,HCI Mailing address: 4067 Hardwick Street, PMB 250,Lakewood, CA 90712 a Telephone: 562-619-0711,Fax: 562-377-1640, email: soni0ftipc.com e. This bid shall remain valid for a period of 120 days from the date of submittal f. Signatur f authorization to bind Bidder to the terms of the bid: 4,(/v Soni Hayer ice-President,HCl ) Packet Pg.365 i A. Introduction: 1 Onalifi ration Hayer Consultants, Inc. has been in business for over 25 years. HCI was formed in 1986 (incorporated in 1995) with the goal of providing Local Jurisdictions, Counties, School Districts, and Universities the best possible professional consulting services for all their Construction, Building, Public Works, Accessibility, and Fire/Life Safety needs. To achieve this goal we have meticulously put together a team of professionals who have many years of experience in the various facets of these services, particularly functions performed by Building, Public Works and Fire Departments. Great care has been taken to select not only people with extensive experience but also who have strong customer service skills and work well with owners, school districts officials, university management, developers, contractors, designers and governmental jurisdictions. The result of this effort is a team of highly trained competent staff that can render high quality professional consulting services. HCI currently has nineteen team members as part of our staff. Our core staff includes Building Officials, ICC certified c Plans Examiners, DSA, OSHPD, ICC certified Inspectors, State of California Certified L) Residential and Nonresidential Energy Plans Examiners, Electrical, Mechanical, Civil, and Structural engineers, most of them registered as Professional Engineers in the State of .0 it California. vi C To further demonstrate our professional services proficiency, we would like to mention that v Hayer Consultants, Inc is approved and contracted by the California State University (CSU) m' System to provide plan check services system-wide for all their 23 Campuses. We also M provide inspection services to the CSU System. We recently finished inspecting the $51 N } million `Recreation Center Expansion' at Cal Poly San Luis Obispo and are currently inspecting the$119 million `Center for Science and Mathematics' project also at Cal Poly m San Luis Obispo. L X W We also have a full service Fire Department Fire Plan Check Division and we have had the N honor of providing Plan Check services to several Fire Departments. °o. 0 With respect to Fire and Life Safety issues, we can render comprehensive fire and life safety plan check,more specifically the following: s 1. Fire Code Plan Review 2. Fire Alarm Systems Plan Review E 3. Non-Structural Building Code Fire Protection Plan Reviews 4. Fire Sprinkler Design Review a 5. Hazardous Occupancy 6. Hazardous Materials Storage and Use 7. High Piled Storage Plan Review 8. Engineered Fire Protection System Plan Review HCI maintains its office and headquarters at 5230 Clark Ave., Suite 22,Lakewood,CA 90712. 1 2. Methodology/Approach: HCI maintains a staff of competent professionals capable of providing competent Building Official,Plan Check, Building Inspection and Public Works Inspection services. HCI has the 2 Packet P� 366 9.D.g staff capable of making complex code interpretations and decisions affecting the life, safety and welfare of the public. HCI has the personnel to provide high quality building plan review and inspection for residential commercial and industrial projects based on California Title 24 codes, including the California Building Code,California Residential Code, California Mechanical Code, California Electrical Code, California Plumbing Code,California Green Code,California Fire Code,California and ADA accessibility,Title 24 Energy and all applicable ordinances adopted by the City of San Bernardino. We have plan checked and provided extensive inspection services for malls,hotels,parking structures,high-rise buildings, warehouses, strip malls,fire stations, hospitals, schools,police stations,juvenile centers, gas stations,underground fuel tanks,parks,apartments, condominiums,single family residences, custom homes,track homes and so on. In addition, HCI can provide comprehensive fire and life safety plan check, plan review for fire alarm systems and fire sprinkler systems, inspections for fire alarm and fire sprinkler systems, special extinguishing systems,hazardous occupancy, warehouse inspections, and annual high-rise building inspections. 0 HCI shall adhere to all requirements as indicated in the City's RFP under Il. DESCRIPTION N OF PROJECT. U HCI has extensive experience in providing high quality plan check and inspection services for ,n high value and complicated projects. Please see a sampling of some of our high value plan checks completed at Appendix `E'. m Turnaround Time Table: The following is a table that summarizes these times: N N TYPE OF JOB TURN AROUND TIME First TURN AROUND TIME m Check Recheck - s Residential: w New construction Working Days: 4 - 5 Working Days 3 - 4 Addition Working Days 3 - 5 Working Days 2 -3 c Remodel Working Days 3 - 5 Working Days 2 -3 C Non Residential a New construction Working Days 4—7, large Working Days: 3 -5, large projects up to 10 Working projects up to 5 Working = Days Days c Addition Working Days 4 -6 Working Days 2 -4 E Remodel Working Days 4 - 5 Working Days 2 -3 a The feedback we have received from all jurisdictions we serve is that our plan-check turn- around time is routinely significantly shorter titan their prior experience with other consultants. It will,therefore, be our goal to provide quick turn-around for all plan checks for flee City of San Bernardino air ensure Hie highest level of`Customer Service'. Transportation of Plans: HCI will take care of all transportation of plans. HCI has accounts with UPS and FedEx for on location pickup. If needed,courier pick up can also be provided. Should meetings be required they can be held at our office or if necessary at the City of San AC Bernardino. 3 Packet Pg.367 The following are some members of our team that are assigned to perform the following functions: a Plan Prvirw Jensen » S-F. C.B.O. will be the project manager and lead plan check engineer for all plan checking for the City of San Bernardino. The other plan checkers available will be Art Castro (CASp),Zack Faqih,P.E.; Chuck Chambeau, P.E; Kamran Naziri, B.S.C.E.; Jim Franklin,Fire Marshal; Richard Mitchell; Sanjay Govil,RCE, GE, Ph.D(for all Geotechnical plan reviews)and William Bisset, P.E., LEED AP,C.E.M. (for Green/LEED plan check). A brief write-up/resume in respect of each are at Appendix `A'. b. Building Code Grading and Site Development Inspection: Ron Hansen,Combination Building Inspector; Craig Palmer,Combination Building Inspector;Matt Bangert, Combination Building Inspector,DSA Class 1,Plan Examiner;Gary Cheek, P.E., DSA Class 1; Richard Sisco,Combination Building Inspector; Wesley Lange, Combination Building Inspector; Bruce Clemens,Combination Building Inspector. A brief write-up/resume in respect of each are at Appendix `B'. 2 c. Stormwater Management(NPDES)Program: Ron Hansen, Combination Building o Inspector. He will certify himself with PC 832 as he his approved for hire with the City.A brief write-up/resume in respect of each are at Appendix `C'. u d. Building Official: Chaz Ferguson,C.B.O (former Building Official,City of Rialto).; Richard Mitchell (former Building Official &Plan Checker,City of Brea). Both have well over N 10 years of experience as Building Officials. A brief write-up/resume in respect of each are at Appendix `D'. s m Note 1: All above staff can be reached at hgyer hcipc.com and at 562-377-1678. Note 2: Assignment of a particular staff member for in-house professional services will be N finalized in consultation with the City. m V B. References: ' s X w (a) Mr. Ken Robertson, Director Community Development, City of Hermosa Beach. Ph: (310)318-0235, o (b) Mr. Bob Watson, Acting Building Official,City of Rialto. Ph: (909-421-4962). o (c) Mr. Sol Blumenfeld, Director Community Development, City of Culver City, o Ph: (310)253-5752 a (d) Mr. Sam Mori, AIA, Project Manager, California State University Long Beach = Ph: (562)985 2046 (e) Mr. Johan Uyttewaal, Associate Director Facilities Planning & Capital Projects, Cal Poly, San Luis Obispo,Ph: (805)756-6805 v (f) Mr. Thomas M. Kennedy, Chief, Architecture & Engineering, California State a University. Ph: (562) 951-4129. (g) Mr. Daniel No,AIA, Construction Manager, San Jose State University Ph: (408)924-1996 (h) Captain James Crawford, Hermosa Beach Fire Dept. (310) 863-1899 (i) Battalion Chief Mike Watson, Rialto Fire Dept. Ph: (909) 820-2692 0) Mr, Mike Story, Director Dev. Services, City of Rialto. Ph: (909) 820-2535. (k) Mr. Brad Parker, Director of Building, Grounds and Transport, San Luis Coastal Unified School District. Phone: (805) 596-4105 (1) Lieut. Brian Evanski, Project Director, City of El Segundo Police Department Ph: (310) 607-2267 4 Pakke Pg.368 Some of the jurisdictions and other customers that HCI has the proud privilege of serving are: a6t[` CAi.IFORNiA STATE UNIVERSITY SYSTEM — 23 CAMPUSES [Plan check and inspection services] CITY OF BREA [Building plan check, project and building inspections, Public Works inspections and plan check] CITY OF CULVER CITY [Building Plan Check services] CITY OF RIALTO [Building&Fire Department plan check, Building Inspections] CITY OF FULLERTON [Building & Fire Department plan check and Building Inspection] CITY OF HERMOSA BEACH [Building plan check, Fire Department plan check, building inspections, Fire Department Inspections, Building Official Duties] CITY OF CALABASAS [Project Inspection services] CITY OF EL SEGUNDO [High Rise Building Inspections on behalf of the City and @ State Fire Marshal, Field Inspections, limited Building plan check] o CALIFORNIA POLYTECHNIC UNIVERSITY, SAN LUIS OBISPO [Project N Inspection services] COUNTY OF SAN LUIS OBISPO [Project Inspection services & plan check] CITY OF WEST COVINA. [Fire Department plan check] CITY OF REDONDO BEACH [Building Department plan check] c CITY OF PASADENA [Fire Department plan check] `2 CITY OF YORBA LINDA [Building Plan Check, Field inspections and front counter m coverage] CITY OF BURBANK [Project Inspection services] N SAN LUIS COASTAL UNIFIED SCHOOL DISTRICT[Project Inspection services] SANTA MARIA-BONITA SCHOOL DISTRICT [Project Inspection services] m LUCIA MAR UNIFIED SCHOOL DISTRICT [Project Inspection services] r SANTA BARBARA COUNTY EDUCATION OFFICE [Project Inspection services] w SANTA YNEZ VALLEY UNION HIGH SCHOOL DISTRICT [Inspection services] N 0 C. Insurance: HCI carries all required insurances including Workers' Compensation a Insurance, General Liability, Automobile and Professional Liability Insurances(Errors and Omissions) and will fully meet City's contractual and insurance requirements. x D. Professional Fee: E r Please the City's Price Form attached for fees. a HC1 will be open to any fee or other negotiations that the City of San Bernardino may wish to consider. CONCLUSION: Why should City of San Bernardino consider HCI? i. HIGH QUALITY PLAN CHECK and FULLY EQUIPPED TO HANDLE LARGE COMPLEX PROJECTS: HCI has qualified plan checkers and inspectors who repalar[v update their knowledge of codes.It has been HCI's proud privilege to be asked by jurisdictions to review plan checks performed 5 Packet Pg.369 9.D.g by others(including `Big-Name' consultants)where we found serious mistakes /omissions. In one instance a consulting company plan checked and approved 11 dead end co 'ftors in a high rise office building In another instance use of residential sprinklers was approved for a hotel project even after sprinklers were used for building area increase. ii. FAST TURN AROUND: Our turn around is the fastest in the industry. iii. VERY COST EFFECTIVE: The City and community of City of Bernardino will see substantial cost savings as a result of our much low fee structure. At HCI we are strongly committed to customer service and will take all necessary measures to ensure professional and high quality Building Official, Plan Review and Inspection Services to the full satisfaction of the City of San Bernardino. We are very confident that given the opportunity to serve City of San Bernardino, we will live up to your expectations and fully `o comply with your contractual standards and regulations. w Should you have any questions or would like more information, please call us at (562) 377- 0 1678 or email us at hayer@hcipc.com. Z d y m C Sincere y, n m Soni Haye , Vice-President m Hayer Consultants, Inc. Tel: 562-377-1678 Fax: 562-377-1640 w Email: soni @hcipc.com c CL 0 L o_ d T A G d E M Q m Q 6 ;.. PackefP4g"3Y0' by others (including `Big-Name' consultants) where we found serious mistakes /omissions. In one instance a consulting company plan checked and approved 11 l dead-end corridors in a high rise office building. In another instance use of residential sprinklers was approved for a hotel project even after sprinklers were used for building area increase. ii. FAST TURN AROUND: Our turn around is the fastest in the industry. iii. VERY COST EFFECTIVE: The City and community of City of Bernardino will see substantial cost savings as a result of our much low fee structure. At HCI we are strongly committed to customer service and will take all necessary measures to ensure professional and high quality Building Official, Plan Review and Inspection Services to the full satisfaction of the City of San Bernardino. We are very confident that given the m opportunity to serve City of San Bernardino, we will live up to your expectations and fully c comply with your contractual standards and regulations. L) N Should you have any questions or would like more information, please call us at (562) 377- 1678 or email us at hayer@hcipc.com. v, a� Sincere y, ` a m M N Soni Hay - V Vice-President m Hayer Consultants,Inc. Tel: 562-377-1678 r Fax: 562-377-1640 w Email: soni@hcipc.com 0 0. 0 L IL L d T R 2 V Cd C t V A V Y Q ' 6 Packet Pg.371 s APPENDIX `A' HCI PLAN CHECK TEAM Jensen Ku, S.E.,P.E.,C.B.O.—Project Manager/Lead Plan Checker M.S.Structural Engineering,University of Southern California B.S.Agricultural Engineering,National University Registered Structural Engineer(S.E.),California,Nevada Registered Civil Engineer(P.E.),California,Nevada, Certified Building Official,C.B.O. ICBO/ICC Certified Plans Examiner Certified Fire Protection Engineer/Plans Examiner ti ICBO/ICC Certified Building Inspector c 0 Affiliations: c) N Member ICC v U_ Type of Review Work: °i in Building architectural,building structural,building life safety,plumbing, mechanical,electrical, o, disabled access,Title 24 energy Jensen has over 25 years experience as a design structural S 22 engineer and plans examiner and as a registered structural engineer in the State of California. He g has performed plan reviews for residential and complex commercial development projects m including major structural designs. Jensen has extensive experience in design and plan check of seismic retrofit projects. He has plan checked various types of structures including but not a limited to Steel,Concrete, Wood,Masonry buildings. Specialization in major structures for m buildings having four or more stories in height or buildings having complicated exiting systems a and complicated fire protection systems. c X w m N O a Zack Faqih,P.E.,C.B.O. ° IL d T R Registered Civil Engineer, State of California Certified Building Official, Council of American Building Officials Certified Plans Examiner,International Code Council E E Certified Electrical Inspector,International Code Council L U Certified Mechanical Inspector,International Code Council M Certified Plumbing Inspector,International Code Council a Affiliations: Professional Member of Structural Engineers Association of So. Cal., SEAOSC American Concrete Institute,ACI Professional Member of Post Tensioning Institute,PTI Active Member of ASCE Type of Review Work: t) Building architectural, building structural,building life safety,plumbing,mechanical,electrical, disabled access,Title 24 energy Packet Pg.,872 APPENDIX `A' Over 22 years of experience in various aspects of the building industry,residential,commercial and industrial,plan review of architectural,structural,building,plumbing,mechanical and eleett ieal plans. Performed inspections aerass a'!disGiplines- AGted as rhief engineer designate in charge of the public counter of the County of Orange supervising a staff of 6 professionals. Dealt with wide cross-section of applicants,engineers,architects,general contractors,permit processors,and homeowners. Acted as a conflict resolution officer in matters of plan reviews and inspections. Handled high-profile clients,complex plan check issues,and difficult field and inspection conditions. Chuck Chambeau,P.E. m M.S. in Civil Engineering, CSULB o B.S. in Civil Engineering,CSULB Registered Professional Engineer, California W m ICC Certified Plans Examiner Z Certified Welder AWS D1.1 ri) rn c Tyne of Review Work; a Building architectural, building structural,building life safety,plumbing,mechanical,electrical, g disabled access,Title 24 energy a� M In Charles has over 16 years experience in engineering and construction doing design, structural 1 observation, and plan check for all types of construction ranging from residential to commercial m occupancies. He has over 10 years of experience in performing building plan check for local jurisdictions. ui R N O M Sanjay Govil,P.E.,G.E.,Ph.D. ° 0 i d a A Registered Geotechnical Engineer = Registered Professional Civil Engineer r v Registered Professional Engineer(Civil) E Registered Professional Civil Engineer @ Registered Geotechnical Engineer a Affiliations: Member,American Society of Civil Engineers Member,International Society of Soil Mechanics and Foundation Engineering Life Member,Indian Geotechnical Society Member,Earthquake Engineering Research Center Member American Concrete Institute rJ Type of Review Work: Building soils,grading,OWTS and all geotechnical review Dr.Govil has over 25 years of teaching,research and consulting experience in geotechnical and Packetf,373 9.D:g APPENDIX `A' material engineering. Dr.Govil has managed and participated in various types of engineering projects in Southern California including geotechnical investigation and materials inspection for eflike, industFial and shopping Genten,akports,water tMatigient plants,sGheols,hospitals, planned communities,mass-graded flat-land and hillside residential projects,microwave towers, road and pavement design,distressed properties,public works and recreational facilities.Dr. Govil has over 15 years of experience in installation and monitoring of inclinometers for several projects including the J.Paul Getty Museum in Brentwood,Pacific Clay mining operation in Corona,and Diemer Water Treatment Plant in Yorba Linda,Alvarado Crandall Relief Sewer in Los Angeles,and McCarrell Canyon Storm Drain in Rancho Palos Verdes. Richard Mitchell U nti B.S. in Architecture,Cal Poly Pomona 0 U Affiliations: m Various positions held within Orange Empire Chapter of the International Conference of Building it Officials as Treasurer,Secretary,Vice-President and President d N E Type of Review Work: =is Building architectural,building structural,building life safety, plumbing,mechanical,electrical, m disabled access,Title 24 energy,Code Enforcement, supervision and training Mr. Mitchell has over 35 years experience in plan check and inspection of all types of N R construction and occupancies. He has previously served as a Building Official (1985-2007), m Assistant Building Official(1982-1985),Plans Examiner(1976-1982)in the City of Brea.In addition to these primary duties,he also managed the City's Code Enforcement program and s provided various levels of support to the City's Redevelopment Agency construction program and w the Community Development Block Grant. Most recently Mr. Mitchell had been involved with the City of Rialto's Code Enforcement Program providing plan review and field implementation 0 of`Public Nuisance Abatement'. Until recently there had not been a concerted effort to require 0' 0 properties to be maintained at even a reasonable level and as a result the City faced a major a challenge to raise the standard. He worked with homeowners, absentee landlords,mobile home T residents and owners of commercial properties to eliminate any substandard conditions. R x c W E William Bisset,P.E.,LEED®AP, C.E.M. U A Q B.S.,Mechanical Engineering, University of Pittsburgh Registered Professional Mechanical Engineer,California USGBC LEED AP Certified Energy Manager Affiliations: Member,American Society of Heating,Refrigeration and Air Conditioning Member,Association of Energy Engineers Member,United States Green Building Council T_we of Review Work; Green Buildings/LEED Building architectural building structural,building life safe plumbing, Packet Pg. 374 APPENDIX `A' mechanical,electrical,disabled access,Title 24 energy a vertified energy manager and a licensed mechanical engineer in the State of California with over twenty-two years of experience in the consulting engineering and design-build contracting business. His mechanical engineering and energy efficiency project experience ranges from engineering and design to project and construction management.He has seventeen years of experience as a project manager and over twenty years of experience managing the construction of educational,manufacturing, industrial, institutional and commercial facility installations, including the implementation of HVAC energy efficiency measures. Mr. Bisset is skilled at selecting and motivating design teams to achieve successful results. His well-rounded experience in multi-discipline engineering and architecture enables him to interact well with each discipline to achieve customer satisfaction and meet project budgets and schedules. U m Kamran Naziri,B.S.C.E. 0 U N 0 Bachelor degree at Civil Engineering University of Texas at Arlington,Arlington,Texas d Certified Building Plan Examiner,International Code Council(ICC) N m C V Type of Review Work: _ Building architectural,building structural,building life safety,plumbing,mechanical,electrical, m disabled access,Title 24 energy LO N Kamran has over 20 years experience in engineering and construction doing design, structural N observation, and plan check for all types of construction ranging from residential to commercial ca occupancies. He has over 14 years as a plan checker in various jurisdictions. a X x W Jim Franklin W N O 0. O ICC Certified Plans Examiner a Fire Science and Technology Certification Course,El Camino College m Building Technology Certification Course,South Coast College x Certified Fire Inspector 1,NFPA/NPQB Certified Firefighter 1,CSBFS 07 National Sprinkler Advisory Board Seminars—Introduction to Fire Sprinklers Level 1; Underground Piping and Water Supply,Level 11; Commercial Overhead Sprinkler Systems, Level 111; Special advanced systems,Level IV. G Life Safety Code,NFPA 101 (Seminar) Title 19/24,CCR(Seminar) Fire Sprinkler Systems,NFPA 13 (Seminar) Fire Alarm Systems,NFPA 72(Seminar) Flammable&Combustible Liquids UFC Article 19(Seminar) Hazardous Materials UFC Article 80(Seminar) Jim is a former Deputy State Fire.Marshal and has 16 years experience in fire and life safety plan review of residential construction,schools,colleges and hospitals. Jim is an expert at high-rise inspections for code compliance. Jim has thorough grasp of the California Building Code,the Fire `.. Code, and Title 19&24 CCR requirements. Packet Pg.375 APPENDIX `A' Arthur Castro,C.B.O.,CASp lood RS CF. Civil Engineering ICC Certified Plans Examiner ICC Certified Building Inspector ICC Certified Combination Dwelling Inspector ICC Certified Building Official,C.B.O. Certified Energy Plans Examiner Certified Access Specialist Type of Review Work: Building architectural,building structural, building life safety,plumbing, mechanical,electrical, disabled access,Title 24 energy U Arthur has over 26 years experience in design,plan check and inspection of all types of construction and occupancies. He has previously served as a Senior Plans Examiner,Plans ci Examiner and Building Inspector in local jurisdictions. He has wide ranging building industry d experience. v 2 m rn c 32 M M N N a r X w m N O CL O a` L v a R x m E M U R a Packet Pg. 376 APPENDIX `B' HCI BUIDING INSPECTOR TEAM Richard Sisco CABO Certified Building Official ICBO/ICC Plans Examiner ICBO/ICC Building Inspector ICBO/ICC Electrical Inspector 1CB0/ICC Mechanical Inspector ICBO/ICC Plumbing Inspector ICBO/ICC Combination Inspector ICBO/ICC Reinforced Concrete Structural Masonry,Certified by County of San Luis Obispo ACI Pre-stressed Concrete c 0 Steel/Welding,Certified by County of San Luis Obispo ICBOQCC Permit Technician Plumbing Inspector,International Association of Plumbing and Mechanical Officials it Manufactured Housing Inspector, State of Arizona Dept.of Building and Fire Safety. Master N Installer Certified Bricklayer-State of California is Kings River Community College,Reedley, CA-Associate Science,Natural Resources,Minor: Forestry 00 Larson Inspection School of Norwalk,Norwalk,CA -Certificate, Special Inspection,Minor: Ln N Technician Training. Education in structural masonry,reinforced concrete,post-tension/pre-stress concrete and sampling and testing of construction materials. m r Richard has over 25 years experience in engineering and construction doing design, structural — w observation, and plan check for all types of construction ranging from residential to commercial a occupancies. He has been a lead inspector for all complex commercial buildings which include tilt-ups, °o tenant improvements,and new residential construction. ° a m T A S Ron Hansen c d E r e ICC Certified Building Inspector ICC Certified Plumbing Inspector a ICC Certified Electrical Inspector ICC Certified Mechanical Inspector State of California Factory Built Housing Inspector State of California Quality Assurance Inspector Ron has over 24 years experience in engineering and construction doing design, structural observation, and plan check for all types of construction ranging from residential to commercial t occupancies. He has been a lead inspector for all complex commercial buildings which include tilt-ups, tenant improvements,and new residential construction. Packet lag.377 '" APPENDIX `B' Gary A. Cheek,P.E. 5 T B.S. in Civil Engineering,Cal Poly San Luis Obispo B.A.in Architecture,Cal Poly San Luis Obispo Registered Professional Engineer,California DSA Project Inspector,Class 1 Licensed Contractor,Class B Gary has over 20 years experience in engineering and construction doing design, structural observation, and plan check for all types of construction ranging from residential to commercial occupancies. He possesses over fifteen years experience in the construction and special inspection industry of new and modernization of schools, commercial and residential structures, planning design, construction, operation, monitoring and inspection of structures. He has wide experience in performing structural observation on various commercial and industrial projects. c 0 U N d Bruce Clemens O d N O) ICC Certified Building Inspector ICC Certified Plumbing Inspector R ICC Certified Electrical Inspector m ICC Certified Mechanical Inspector M U) N Bruce has over 25 years of experience in hands on construction, supervision and inspection of all bases of construction. Z r X W m N O O. O a a, T A 2 C d E L U A Q Packet Pg. 378 APPENDIX `B' CRAIG PALMER Experience/Ouslification Highlights * Over 20 years experience as a building inspector * Extensive experience in the commercial and residential construction industry * Able to handle multiple assignments with tight time restraints * Committed to professional excellence and customer relations * Knowledgeable of Safety standards,California Building Codes,and all aspects of inspection and building requirements U * Excellent background in the construction business and public works from journeyman 2 carpenter to becoming a building inspector c * Accustomed to do whatever is required of me personally to see the job completed.Inspect y major commercial projects and home dwelling construction sites to ensure all safety and building procedures and specifications are adhered to.Work closely and establish a strong rapport with Z contractors,developers,customers,homeowners,and the general public for the effective y supervision of projects from beginning to end. * Lead inspector for all complex commercial buildings which include tilt-ups,tenant a improvements,and new residential construction.Qualified in all phases of construction;e.g.: m concrete,single family homes,commercial,industrial,tilt-up buildings,etc. * Experienced with wood construction framing custom homes,tracks,and Type V commercial N buildings.Built spec-houses in the high desert area.Assisted with mechanical,electrical, plumbing,and all phases of finish work,such as door hanging,cabinets,and trim.Worked on m off-site and on-site projects including grading and paving,curb and gutter,grade-checking L X W Work History c CL 0 Hayer Consultants, Inc [2007 - Present] Inspector of Record for County of San Luis a` Obispo New Superior Court Building including oversight of special inspection services T for the project. The Superior Court building is a steel and concrete structure. Building = Inspector for City of Fullerton. He performed project inspector duties on a prestigious New Church project The church is a Type II, steel and concrete structure. The city staff E was exceptionally satisfied with his performance. m Consultant Inspector(Melad and Assoc) [12/2001 —2006] Performed Combination a Building Inspector duties at different jurisdictions including Building Inspector at the City of Downey. Inspected all facets of complex commercial, tenant improvement and residential construction. n Packet Pg.379 APPENDIX `B' City of Pico Rivera 8/1997— 12/2001: Building Inspector. Inspected all complex + commercial buildings which included tilt-ups,tenant improvements,and new residential construction including custom homes. City of Palmdale [5/1988—5/1996]: Hired as a Public Works Inspector and soon thereafter also assigned as Building Inspector to perform dual functions. Responsible for capital improvements to the City. Duties included review of specifications,installation techniques, materials and on site inspections of grading,storm drains,street lights and traffic signals. As a building Inspector performed all complex commercial buildings which include tilt-ups,tenant improvements,and new residential construction. Certification /Education V ICC Certified Building hnspector 2 ICC Certified Residential Combination Inspector o Building Inspection Certificate, Pacesetter Building Services U y Building Technician Certificate, Orange Coast College 2 d U) a) S a m M N N M :2 r x w m N O O O a d m x c d E s v Q Packet Pg. 380 APPENDIX `B' � ) MATTHEW BANGERT EDUCATION M.A.,Industrial&Technical Studies Cal. Polytechnic St.University B.S., Industrial/Construction MGMT Cal. Polytechnic St.University PROFESSIONAL CREDENTIALS DSA Class 1 School Inspector OSHPD Hospital Inspector Accessibility Inspector/Plans Examiner Fire Inspector II(ICC) u Cal.Commercial Combination Inspector(ICC) Register Construction Inspector(ACIA) u Concrete Field Technician (ACI)* Building&Accessibility Plans Examiner,Commercial Combination/Building/Electrical / Fire/Plumbing/Mechanical/Accessibility Inspector(ICC) m California Building Plans Examiner,Ca.Commercial&Residential Building/Combination rn /Electrical/Mechanical/Plumbing Inspector(California) a� E Building Plans Examiner,Fire/Building/Plumbing/Mechanical/Electrical/Combination —° Inspector(ICBO) m Plumbing&Mechanical Inspector(IAPMO) Structural Welding(AWS) N z. * Mr.Bangert will have renewed his Concrete Field Technician certification well before the M start of the assigned project. a L X w PROJECTS vi 2006-Nov.'08-Construction Inspector at California Polytechnic State University San Luis c Obispo, Poly Canyon Village project. a` Construction Inspector at Cal Poly SLO for the Poly Canyon Village project. Performed a w diversity of responsibilities, with primary focus towards installation of the underground @ communication and high voltage utilities, 15kv electrical substation expansion,concrete vehicle = parking structure,and several buildings(Type I-Ihr. light gauge&structural steel system)from y the underground utilities to final punch-out. The estimated project construction cost is$300 E million. m 2003-06-Construction Inspector&Plan Examiner Inspection Services,Atascadero,CA 1999-03 -Interim Building Official,Building Insp.,Plans Examiner, City of Grover Beach, Grover Beach,CA 1997-99- Construction Defect Investigator and Assistant Project Manager,Construction Management Consultants, Santa Clara, CA 1998- Engineering Technology Lecturer,Cal. Poly. St. Univ. College of Business 1996-97-Engineer Assistant,City of Vernon,Vernon,CA " Packet Pg.381 APPENDIX 'B' -? 1993-96-Health &Safety Officer Associate Student Inc Cal Poly. St Univ. WELDING INSPECTION KNOWLEDGE AND EXPERTISE Mr. Bangert completed a two-year technical Welding/Metallurgy Technology program at Cuesta College.The curriculum focused on educational as well as hands on practicum experience,examining physical properties of ferrous and non-ferrous materials,testing design, material failure analysis and the joining and solidification processes. The instruction of welding methods began with a focus on the fundamentals procedures and upon course completions each individual possessed advance skills for welding steel,a prerequisite for obtaining credential(s)endorsement. The apprenticeship program emphasized vertical and overhead welding with 0 SMAW processes, air carbon arc gouging, FCAW, GMAW and developing ideal welding pr A ocedures and c techniques. 0 U Mr.Bangert's certification pre-qu#lification included performance and procedure qualification, workmanship,techniques and product inspection. His studies provided a solid basis for standard m inspection procedures in a shop environment as well as field application implementing for non- N destructive evaluation systems for quality control such-as radiography,ultrasonic,magnetic particle, penetrates and eddy current. In addition,the course work reviewed and clarified code requirements and —° the proper methods for installation of fastener assemblies in structural steel connections. Following m completion of the curriculum,Mr.Bangert gained an intricate understanding of designated installation M and an ability to perform pre-installation testing, in order to accurately conduct visual inspection of N precision joints. :4 m r x w A N O O. O IL d T A V d E t U R Q Packet Pg.382 APPENDIX `B' WESLEY LANGE CERTIFICATIONS Building Inspector UBC Building Inspector Mechanical Inspector UMC Plumbing Inspector PMC Prestressed Concrete Special Inspector Reinforced Concrete Special Inspector Spray Applied Fireproofing Special Inspector Structural Masonry Special Inspector Structural Steel and Welding Special Inspector ACI Certification U m EXPERIENCE c 0 U 04/07-6/10 Inspector of Record Long Beach Court House Long Beach California 12 million dollar renovation to Perform inspection,review submittals,study Plans and specifications,prepare reports s Meet with project managers,architects,and contractors as Los Angeles County m representative.Prepare daily reports and deliver remotely via e-mail. Coordinate additional special inspection as well as perform special inspection when appropriate. N N 07/06—03/07 Inspector of Record m Student Recreation Center a California State University San Bernardino x 11 million dollar project W Perform inspection and coordinate additional inspection. 0 Meet with contractors,university staff,architects,and engineers. 0 CL Prepare inspection reports,daily and weekly. o Maintain a construction diary. a L Liaison with project management. Study plans,specifications and drawings. _ 09/05-02106 Resident Inspector Intake and Release building and New Housing Units l and 2 E L Smith Correctional Facility Riverside County 4 Approx. 14million dollar project Concrete,masonry and structural steel inspection assisted County with mechanical,plumbing and electrical inspection. Coordinated additional special inspectors and technicians. Meet with county officials,contractors,architects. 10104-06/05 Lead Inspector Kinsey Hall University of California Los Angeles 34.9 million dollar seismic retrofit Inspected the structural retrofit;concrete,shotcrete and steel. Packet Pg.383 APPENDIX B' Liaison with university officials and structural engineer regarding problems and conflicts. Met with contractor and subcontractors for job site conferences and weekly meetings Responsible for coordinating additional inspection and testing. t 11/02-10104 Lead Inspector Kaufman Hall University of California Los Angeles 30+million dollar seismic retrofit and amphitheater Inspected structural concrete,shotcrete,masonry,wood and timber construction. Maintained relations with university staff,project management,engineers,architects, and contractors.Coordinated additional inspection and testing. 02/02-09/02 Lead Inspector John Garthe Reservoir City of Santa Ana Two underground post-tension Reservoirs Masonry pump house Daily inspection and reporting,coordination of testing, c Liaison with project management and structural engineer. v Site meetings with contractors,subcontractors,and city officials. y U Besides the projects listed above I have also been the Inspector of Record at several other buildings covering for sick y and vacationing inspectors. I worked at California State University,San Bernardino as IOR for two months at in Student Housing,three months at Student Union,and also at the Science building renovation for several months. I c_ also performed numerous special inspections. During my time at the Science Center I also inspected completion of -_° the laboratories,cabinetry,plumbing and electrical systems.I inspected electrical installations in the entire building to including stainless steel hood ducting,HVAC and ceiling grids. M N 08/97-10/02 Director of Building and Grounds ¢ Fountains at Sea Bluffs Dana Point Ca. CO The Fountains is a nine acre excusive ocean view senior Community.Managed the building and grounds department and created maintenance programs for facility operations. I hired and trained the maintenance staff.I maintained the budget,interviewed tx and hired contract services.As condominiums were sold I supervised and coordinated multiple tenant improvements involving multiple trades. c CL 0 02/95-06/97 Director of Engineering ti Palm Terrace Laguna Hills Ca. y Responsible for all maintenance for one hundred eighty senior apartments and one hundred bed health care facility. _ Supervised maintenance staff in repair,of equipment buildings and improvements. Maintained budget and logbooks.I also managed security staff and contract services. v I chaired safety committee. 05/92-02/95 Chief Engineer Q Dana Point Hilton Coordinated final construction and opening of two hundred all suites hotel. Hired,trained,and supervised maintenance, landscaping,and security staff. Scheduled and prioritized normal maintenance and special projects.Responsible for budgets, inventories and logbooks. ,9� Packet Pg.384 9.D..9. APPENDIX `C' ., HCI STORM WATER MANAGEMENT(NPDES) INSPECTOR Ron Hansen ICC Certified Building Inspector ICC Certified Plumbing Inspector ICC Certified Electrical Inspector ICC Certified Mechanical Inspector State of California Factory Built Housing Inspector State of California Quality Assurance Inspector v R Ron has over 24 years experience in engineering and construction doing design, structural �o observation, and plan check for all types of construction ranging from residential to commercial occupancies. He has been a lead inspector for all complex commercial buildings which include tilt-ups, v tenant improvements,and new residential construction. y O) C m M N N � m L X W R N O CL O a v T R 2 Y C E U U 0 a • ;f f Packet Pg.385 APPENDIX 'D' HCI BUILDING OFFICIAL TEAM Chaz Ferguson,C.B.O. B.A. California State University, Northridge ICC Certified Building Official,C.B.O. ICC Certified Plans Examiner ICC Certified Building Inspector ICC Certified Plumbing Inspector ICC Certified Mechanical Inspector Affiliations: Professional Member ICC Past Member,Board of Directors Southern California Association of Code Enforcement Officials College Instructor,Construction Technology, Saddleback,Fullerton and Orange Coast 0 Community Colleges v N d U Type of Review Work: it Building architectural, building structural, building life safety,plumbing,mechanical, electrical, v� disabled access,Title 24 energy Chaz has over 30 years experience in the building industry with all types of construction and m occupancies. He has previously served as a Building Official for the City of Rialto. He has wide ranging building industry experience. N Richard Mitchell L X w B.S. in Architecture,Cal Poly Pomona w 0 CL 0 Affiliations: a Various positions held within Orange Empire Chapter of the International Conference of Building Officials as Treasurer,Secretary, Vice-President and President x Tyne of Review Work; Building architectural, building structural,building life safety,plumbing,mechanical,electrical, E disabled access,Title 24 energy,Code Enforcement, supervision and training Mr. Mitchell has over 35 years experience in plan check and inspection of all types of a construction and occupancies. He has previously served as a Building Official (1985-2007), Assistant Building Official(1982-1985),Plans Examiner(1976-1982)in the City of Brea. In addition to these primary duties,he also managed the City's Code Enforcement program and provided various levels of support to the City's Redevelopment Agency construction program and the Community Development Block Grant. Most recently Mr. Mitchell had been involved with the City of Rialto's Code Enforcement Program providing plan review and field implementation of`Public Nuisance Abatement', Until recently there had not been a concerted effort to require y properties to be maintained at even a reasonable level and as a result the City faced a major challenge to raise the standard. He worked with homeowners,absentee landlords,mobile home residents and owners of commercial properties to eliminate any substandard conditions. Packet Pg.386 9.D.g APPENDIX `E' "�' SAMPLE PROJECTS PLAN-CHECKED BY HAYER CONSULTANTS, INC. PLAN I Vz CHECK STAFF 1. California State University, Long Beach: $61 million Student Recreation and Wellness Center. This is a 126,000 square foot, state of the art, Gold LEED building completed in Fall, 2010, that features weight and fitness machines, cardio theater, a wellness center, rock-climbing wall, indoor running track, basketball/volleyball/badminton courts, multi-activity courts, outside recreation pool and spa, sand volleyball and racquetball courts, and a health food shop. 2. Addition of Nordstrom store and Expansion of the Brea Mall 1999 — 2002. Approximate cost $75 million. Construction: Type II — Fire resistive Fully R Sprinkled. Nordstrom store consisted of three stories totaling approximately o 180,000 square feet and the Mall addition another 400,000 square feet. Most of the construction consisted of structural steel including both moment and braced frame construction. HCI also performed project inspection services for this project. 3. Commercial buildings (steel structures) Brea.a a. 500 Pointe Drive, Building 10 4 story 162,000 sq. ft. Approximate m' valuation $42 million. n' b. 500 Pointe Drive, Building 40 5 story 132,500 sq. ft. Approximate N J valuation $28 million. c. 500 Pointe Drive, Building 50 5 story 132,500 sq. ft. Approximate m valuation $28 million. d. 555 Pointe Drive, Building 2 6 story 120,000 sq. ft. Approximate w valuation $26.3 million. N O CL 4. Horton Plaza, Four story Mall — Largest mall in San Diego. Approximate valuation over$200 million and approximately over a 250,000 sq ft. x 5. Continental Hotel, San Diego Two 20+ stories twin steel buildings. Estimated 1 million sq ft. Approximate construction cost $500 million. t 6. Downtown 20-story Office Building, San Diego. Steel structure. a 7. Genentech (Biotech research company) Buildings. Twelve to fifteen steel buildings ranging from 5 to 12 stories. Most buildings included laboratories and office space. 8. Denver International Airport Terminal Building Expansion Project. Steel building design. i 4, 9. Ralph M. Parsons Annex. Four-story steel building structural design. Packet Pg. 387 9.D.g APPENDIX `E' 10.Olinda Ranch Development Project, City of Brea. Approximate cost $400 million. A custom homes development. 11.Pasadena City Hall Renovation Project. Historical four/five story building was retrofitted from conventional foundation to Base Isolation System. 12.Huntington Beach Hilton Plaza. Performed structural plan review. 13.,Morning Glory' and Olinda Ranch Phase 2, City of Brea. Approximate cost $70 million. A custom homes development project. 14.Hermosa Hotel, City of Hermosa Beach: 2003-2004. Approximate cost $68 million. A four-story hotel with Type II construction and approximately 110,000 square feet. c 0 15.Target Import and Packanina Warehouse, City of Rialto: 2005-2006. Approximate valuation: $95 million. Type II construction with structural parameters in 'B' seismic zone and wind load factor 100 mph Exposure C. V) rn 16.Target Distribution Warehouse Phase I. City of Rialto: 2004-2005. 2 Approximate valuation: $70 million. Type II construction with structural m parameters in 'B' seismic zone and wind load factor 100 mph Exposure C. M 17.1,197.051 sg ft Warehouse. Rialto: 2004-2005. Approximate valuation: $65 N million Type II construction with structural parameters in 'B' seismic zone and 0° wind load factor 100 mph Exposure C. L X W 18.Three Hospital additions, Kaiser Permanente Southern California. Approximate valuations $84 million, $55 million, $45 million. Construction in a each case was Type I construction and involved structural steel, including both 0 moment and braced frames. All additions involved construction of operating and a patient rooms entailing medical gas and natural gas systems, hoods and fire extinguishing systems, sprinkler systems, security systems and nurse call = systems. d E 19.Five new hospital / medical office buildings for Kaiser Permanente and Catholic Health West. Approximate valuation range $65 - $400 million. a Preliminary plan reviews were performed for these facilities (the final plan check for hospitals is conducted by OSHPD). The preliminary plan reviews ensured that OSHPD approved the plans with only one back-check in all cases except one, with two back-checks. 20.Newport Villas. Project on the Pacific Coast Highway, approximate construction cost upward of$70 million. 21.Orange county library addition and remodel. Approximate cost $20 million. Packet Pg. 388 9.D.g RFP F-13-17 ., Inspection,NPDES and Building Official Services 1 City of San Bernardino TECHNICAL SPECIFICATIONS Plan Review, Inspection, Stormwater Management, and Building Official Services NOTICE : "SPECIAL INSTRUCTIONS TO THE BIDDER" Services: Bidder shall complete right-hand column indicating brief reasoning for exceptions to requirements when not acceptable. State "Acceptable" if requirements are agreeable as set forth in left-hand column. ; A Equipment: Bidder shall complete right-hand column indicating specific size and or 0 make and model of all components when not exactly as specified. State "As Specified" if item is exactly as set forth in the left-hand column. v FAILURE TO COMPLETE RIGHT HAND COLUMN WILL INVALIDATE BID n rn CATEGORY[ ACCEPTABLE/AS SPECIFIED v Provide plan reviews of construction projects necessary to determine compliance with all m applicable building codes and laws. 1. SCOPE m A. Plan Review Services: The project, in ACCEPTABLE general will consist of the examination, s analysis, and review of plans for various w construction projects within the City in order to N determine compliance with all applicable o building regulations, including but not limited to ° local building regulations and amendments, as well as the California Building Standards Code (CAC Title 24), comprised of the latest = adopted editions of the model codes with State amendments, and the State Housing Law E (CAC Title 25) as adopted by the State of California and the City of San Bernardino. a Dependent upon each specific project assigned, such plan reviews may consist of an examination of the grading, site drainage, onsite improvement, geotechnical, structural, fire and life safety, electrical, mechanical, plumbing, disabled accessibility, energy conservation, stormwater management and green building features of the proposed project. The City shall provide the consultant b 13 Packet Pg. 389 9.D.g RFP F-13-17 Inspection,NPDES and Building Official Services with cQpies of code'4 dmeats_and official code interpretations issued by the Building Official. Related consultant services such as the availability of a Certified Access Specialist (CASp) pursuant to SB 1608 is highly desirable. B. Building, Grading and Site Inspection ACCEPTABLE Services: Consultants shall provide building inspection staff to supplement the City's existing staff on — an on-call as-needed basis. The consultant's building inspection staff shall be certified by o the International Code Council or other appropriate entities in accordance with AB717 and possess a minimum of one-year of U building code enforcement experience with a ti municipality or a private municipal consultant. The Director shall have the right of refusal of any staff member assigned by the consultant. m C. Stormwater Management Program: ACCEPTABLE ;1 Consultant shall provide experienced and trained staff to administer the City's m Stormwater Management Program in a accordance with the MS4 Permit. x Administration shall include program w development, attendance at meetings, record N keeping, required reporting, and all required c inspections, Consultant provided services a shall include all specific responsibilities as v identified for Co-Permittees per the California m Regional Water Quality Control Board Santa = Ana Region Order No. R8-2010-0036 adopted January 29, 2010. E U D. Building Official Services: ACCEPTABLE Consultant shall provide a Certified Building Official on an on-call as-needed basis. The individual shall have a bachelor's degree in public administration, engineering, architecture or a related field and a minimum of 3 years experience as a building official with another municipality. The individual will provide supervision and direction to the Building & Safety Division staff, code administration and 14 Packet Pg. 390 9.D.g RFP F-13-17 Inspection,NPDES and Building Official Services nterretatietas;develop-policies-and- -- ordinances, interface with customers, city staff and elected officials, and perform related administrative functions as assigned. The Director shall interview and have the right of refusal of any staff member assigned by the consultant. 2. REQUIREMENTS U A. Consultant shall utilize employees to perform the ACCEPTABLE o plan reviews and inspections who are certified as U Plans Examiners and Building Inspectors through 0 the International Code Council (ICC) and who are provided with a reasonable degree of annual (n training in accordance with the requirements of AB 717 (Health and Safety Code 18965 et seq.). a B. A California Registered Engineer or Licensed ACCEPTABLE r° Architect employed by the Consultant shall N ` ?) review the portion of plans that involve Engineering design. m 'a C. The standard turn-around time for assigned plan ACCEPTABLE x reviews shall be 10 (ten) working days for the W Initial review and 5 (five) working days for o rechecks. Consultants shall pick up and deliver c plans daily to the Department unless the a Department approves alternate arrangements. v a D. Projects shall be assigned at the sole discretion of ACCEPTABLE x the Building Official and the City. The City may use its own employees and/or other independent E contractors to perform plan reviews in addition to any such work assigned to Consultant. The a volume of plan reviews is dependent upon economic conditions that are outside the control of the City. Consequently, there is no guarantee provided as to the minimum or maximum volume of work that may be assigned to a Consultant within any given time period. Is PacketPg. 391 9.D.g RFP F-13-17 Inspection,NPDES and Building Official Services N!� E. In the course of the plan review process, the ACCEPTABLE Consultant shall avoid situations involving an actual or potential conflict of interest, shall act as an agent and a deputy of the Building Official, and shall act in the interest of the City and the citizens of San Bernardino. Consultants shall provide no services for any private client within the corporate boundaries of the City during the contract period. U A G O U N N 3. COMPENSATION v A. Proposals shall include the consultant's ACCEPTABLE m expected compensation expressed as a Note: Attachments A & B ° percentage of the City's plan review fee as determined in accordance with the attached have not been provided m Schedule of Fees and Construction Cost Data `Y (Attachment A) and Engineering Fee Schedule r (Attachment B). m The proposals should also include the x consultant's expected compensation for W structural only plan reviews as a percentage of N the City's plan review fee. $ a` The consultant's plan review fee shall be considered the full compensation for all plan m review performed through the second recheck. _ Thereafter, the consultant may charge any additional plan review time at their agreed E upon hourly rate if the base plan review fee is not adequate to cover the consultant's cost for a the review. B. Hourly rates for grading/onsite plan review and ACCEPTABLE building plan review shall be specified separately. Projects not assigned a valuation by the Department are to be billed by the consultant to the City based on the hourly rate and the actual plan check time in one-half hour r increments. The consultant's current 16 Packet Pg. 392 9.D. RFP F-13-17 Inspection,NPDES and Building Official Services plan ra_vie, hours to he billable, must be specified on each transmittal sheet accompanying the plans. The final transmittal sheet accompanying the approved plans must indicate the total accumulated hours. Hours not indicated on the transmittal sheets shall not be billable. C. The Department may assign any plan review ACCEPTABLE at an hourly rate rather than based on valuation at his/her sole discretion. U D. The hourly rate for CASp services, if available, ACCEPTABLE o shall be specified. N d E. The costs of services for the Stormwater ACCEPTABLE Management Program should be specified on a monthly basis. F. The costs of Building Official Services should ACCEPTABLE m be specified on an hourly basis. k.� ACCEPTABLE N G. The Consultant shall invoice the City for Services rendered on a monthly basis. In 'n r X w 4. PROPOSAL REQUIREMENTS 0 0 0. 0 Prospective consultants shall be qualified based a upon experience, education, training, and professional registration and certification. Proposals = shall indicate the following in a detailed manner: v ACCEPTABLE E A. Past experience on similar projects. m B. Education, training, experience, professional ACCEPTABLE registration and certification of the principal and of a staff members who will be involved in the project. C. A brief narrative of the processes that will be ACCEPTABLE employed to accomplish the project including a discussion of quality control measures. D. Expected compensation based on Item No. 3 ACCEPTABLE above. n 17 Packet Pg. 393 9.D.g RFP F-13-17 Inspection,NPDES and Building Official Services -CFPTABLE services that may be offered (e.g. CASp services), which are outside the scope of the project description. F. Six (6) copies of the proposal shall be submitted ACCEPTABLE to the Purchasing Department, Vanessa Sanchez, Accounting Assistant, 300 North "D" Street, San Bernardino, CA, 92418 no later than January 8, 2013. Proposals shall be clearly marked on the outside of the envelope; "Inspection, NPDES and Building Official Services." m 5. SELECTION PROCESS ACCEPTABLE 0 U Staff will analyze all submittals and verify the information contained therein. The firms will be rated L on a point system with a maximum score of 100. An additional five points will be given to City of San �+ Bernardino based consultants. Such companies shall have an office with a minimum of two m employees doing business inside the city limits and shall possess a city Business Registration. N "I n X X w a 0 O O_ O a` d a M x m E t U a Is Packet Pg. 394 9.D.g RFP F-13-17 a. Inspection,NPDES and Building Official Services PRICE FORM REQUEST FOR QUOTES: RFP F-13-17 DESCRIPTION OF RFP: Inspection, NPDES and Building Official Services PRINT NAME OF AUTHORIZED REPRESENTATIVE Soni Hayer 0 0 Provide pricing that is a Firm Fixed Fee U d The undersigned Contractor hereby offers to provide Plan Review Services in strict to compliance with the specifications, terms and conditions set forth in this Request for Proposal. v_ General Information m M A. Company Name: Hayer Consultants, Inc. N B. Company Address: 5230 Clark Ave, Suite 22, Lakewood, CA 90712 to C. Number of Employees: 19 w m D. Average annual business volume over last three calendar years o $ approx. $700,000 0 a E. Number of years providing Plan Review Services at this location? 17 nz x F. Please provide a minimum of three references: Company name, address, contact person and telephone number for which your company has current E contracts or provided Plan Review Services within the last three years. R a Mr. Ken Robertson, Director Community Development, Hermosa Beach, 310-318-0235 Mr. Sol Blumenfeld, Director Community Development, Culver City, 310-253-5752 Mr. Sam Mori, Director Design & Construction, CSULB, 562-985-2046 For additional references please see attached proposal 23 Packet Pg. 395 RFP F-13-17 Inspection,NPDES and Building Official Services PRICE FORM (continued) G. Primary contact person for the City of San Bernardino: Name: Soni Hayer Telephone No. 562-377-1678 H. Business Organization Type. Indicate whether your firm is an individual proprietorship, partnership, corporation, etc. 1. If incorporated, provide the following information: Date of incorporation: June 5, 1995 State of incorporation: California 0 0 Names and titles of all officers and directors: N Jasvinder Kaur, President d Soni Hayer, Vice-President rn rn S s m 2. If an individual, partnership, provide the following information: Ln Formation date of company: NSA N m Names and addresses of all partners. Indicate whether they are general or a r limited partner: w A 0 O O. O L a L Q1 T A 2 I. Indicate whether your firm has ever failed to complete any contract awarded to it. No If so, note when, where and why(enter here or attach narrative.) R a J. Indicate whether your firm has been or is the subject of a bankruptcy or insolvency proceeding or is subject to assignment for the benefit of creditors. No T� 24 Packet Pg.396 9.D.g RFP F-13-17 l Inspection,NPDES and Building Official Services , PRICE FORM (continued) ANNUAL PURCHASE ORDER Effective on or about January 1 , 2013 through June 30, 2013 plus three (3) single-year renewal options, at the City's discretion for City's requirements, on an as-needed basis, with no guaranteed minimum usage for Plan Review Services. Option year one if exercised, shall be effective July 1, 2013 through June 30, 2014. Option year two if exercised, shall be effective July 1, 2014 through June 30, 2015. Option year three if exercised, shall be effective July 1, 2015, through June 30, 2016. r 0 Actual option year pricing shall be negotiated with the successful Bidder(s) prior to exercising of any given option year. Option years shall become effective only upon issuance by the City of a duly authorized Purchase Order. d v, Please provide detailed Firm Fixed Price cost information in the spaces provided below, and any other incidental or additional costs required to complete the requirements of the Technical p Specifications. m' Description Cost N 1. Percentage of Plan Review Fee (see Schedule of Fees attached): 42% 00 n 2. Percentage of Plan Review Fee — Structural Only: 42 % of struc. plan W review ee 3. Hourly Rate— Grading Plan Review (no schedules please): $60 / hour o Q 0 4. Hourly Rate— Building Plan Review-all disciplines (no schedules): $60 / hour a` d 5. Hourly Rate— Certified Accessibility Specialist program Services: $50 / hour 6. Annual Charge for NPDES Program Administration & Inspection: $55,220 v $55.220 is based on $55/hour for a 4 hour work day for 251 work days in 2013 u 7. Hourly Cost for Building Official Services: $70 / hour o a 8. Other Optional Services - please specify: Building Inspector $45 / hour 9. Other— please specify: No 2. above: If there is a separate City structural plan review fee then HCI will charge 42% of the City's fee, otherwise, HCI will charge 30% of the City's regular Building Plan Review fee. No 6, above: An annual charge for NPDES is not really possible to calculate since one does not know the hours needed to work per week, therefore HCI suggests an hourly rate of$55/hour. HCI will work with the City to come with a mutually agreeable fee/rate. Note: that the Schedule of Fees, Attachment A & B as per page 16 of the RFP has not been provided by the City, however, HCI is comfortable with the fees provided above 25 Packet Pg. 397 9.D.g RFP F-13-17 Inspection,NPDES and Building Official Services PRICE FORM (continued) Are there any other additional or incidental costs that will be required by your firm in order to meet the requirements of the Technical Specifications? Yes / No . (circle one). If you answered "Yes", please provide details of said additional costs: Please indicate any elements of the Technical Specifications that cannot be met by your firm: None U Have you included in your bid all informational items and forms as requested? Yes / No m (circle one). If you answered "no" please explain: `o U N d U 41 This offer shall remain firm for 120 days from RFP close date. The terms and conditions as set forth in the RFP shall apply to this bid. co Cash discount available: %, days. Payment terms are net 30 days unless otherwise stated. N In signing this bid, Bidder warrants that all certifications and documents requested m herein are attached and properly completed and signed. L u From time to time the City may issue one or more addenda to this RFP. Below, please u, indicate all addenda to this RFP received by your firm, and the date said addenda o was/were received. o a Addenda No.: 1 Received on: December 27, 2012 a Addenda No.: Received on: _ Addenda No.: Received on: AUTHORIZED SIGNATURE: s U A PRINT SIGNER'S NAME AND TITLE: a DATE SIGNED: 26 Packet Pg. 398 9,D.g RFP F-13-17 Inspection,NPDES and Building Official Services _ PRICE FORM (continued) COMPANY NAME AND ADDRESS: Hayer Consultants, Inc. 5230 Clark Ave., Suite 22 Lakewood, CA 90712 PHONE: 562-377-1678 FAX: 562-377-1640 Y u IF SUBMITTING A "NO BID", PLEASE STATE THE REASON(S) BELOW: 2 c 0 U N d u n O1 C m co N t N m a r x w w 0 0 CL 0 0 L a L v T A S C d E L u m a 27 Packet Pg. 399 RFP F-13-17 --. ,.. Inspection,NPDES and Building Official Services 1 > As required by California State Law, the General Contractor bidding will nereinatter state e subcontractor who will e the subcontractor on the job for each particular trade or subdivision of the work in an amount in excess of one- half of one percent of the General Contractor's total bid and will state the firm name and principal location of the mill, shop, or office of each. If a General Contractor fails to specify a subcontractor, or if he specifies more than one subcontractor for the same portion of work to be performed under the contract in excess of one-half of one percent, he agrees that he is fully qualified to perform that portion himself and that he shall perform that portion himself. DIVISION OF NAME OF FIRM OR LOCATION WORK OR CONTRACTOR CITY A TRADE r 0 U N/A N/A N/A a, rn rn C m Ln M N a� m Q Print Name Signature of Bidder w R 0 O Company Name: o a L Address: x REJECTION OF BIDS E E U The undersigned agrees that the City of San Bernardino reserves the right to reject any =° or all bids, and reserves the right to waive informalities in a bid or bids not affected by a law, if to do seems to best serve the public interest. 28 Packet.P .400 RFP F-13-11 Inspection,NPDES and Building 011icial Services s` NON - COLLUSION AFFIDAVIT TO: THE COMMON COUNCIL, CITY OF SAN BERNARDINO In accordance with Title 23, United States Code, Section 112, the undersigned hereby states, under penalty of perjury: That he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken action in restraint of free competitive bidding in connection with RFP F-13-17. L c Business Name Hayer Consultants, Inc. 0 v d Business Address 5230 Clark Ave., Suite 22, Lakewood, CA 90712 2 Q) Signature of bidder X C / v �Q I/et A , c �4 m Place of Residence LO N N m Y Subscribed and sworn before me this day of 20_ s x w Notary Public in and for the Cou f State of N California. °o 0 L My commission expir 120 L d T A S C d E L V State of callromia O County of Los Angeles SHIN 0.KIM a Subscribed and sworn to(or tfimmd) Commission# 1836598 before me pn this day of e u k -20 L' .. < ;•s_ M1 Notary Public-California = by ki-„Aeon �i _ Los Angeles County L proved to me on basis of satisfactory evidence M Comm.Expires Jun 11,2015 to be the person(tq who appeared before Me- Signature 29 Packet Pg.401 9.D.g APPENDIX 'E' 22.Orange county parking structure Eight-story building. Approximate construction cost $15 million. r'- rvme cps om eve oilmen . pproxima a cons ruc ion cost 55 million. _ — 24.Ladera Ranch development. Approximate construction cost $65 million. Note: Should any additional information be required, please let us know. U f0 L C O U N d U d N C_ CO M N N_ CO a L X W R N O Q O L a L d C E t U Q Packet Pg. 402 Lisa Sherrick Subject: FW: Building Official#1212-6 From: Leticia Briggs Sent: Monday, February 25, 2013 10:18 AM To: Margo Wheeler Cc: Shirley Robinson; Raymond Lomeli Subject: Building Official #1212-6 Margo; v A 13 applications; no one is qualified. Will keep you posted. c U Leticia 0. Briggs Human Resources Analyst,Civil Service Department City of San Bernardino rn 300 N. D St. San Bernardino, CA 92418 v Office (909) 384-5248 m Fax (909) 384-5918 M www.sbcitv.or¢ � N N_ d T O E W Y O O w 7 0 0 O 0 O V C d E L U l0 Q t -,Faucet Pg.493'