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HomeMy WebLinkAboutWATER BOARD AGENDA SUMMARY 04-22-25 CITY OF SAN BERNARDINO MUNICIPAL WATER DEPARTMENT AGENDA REGULAR MEETING WATER BOARD Tuesday, April 22, 2025 – 9:30 a.m. MARGARET H. CHANDLER WATER RECLAMATION PLANT 399 CHANDLER PLACE San Bernardino, California WATER BOARD TONI CALLICOTT President Commissioners WAYNE HENDRIX, P.E. DAVID E. MLYNARSKI RIKKE V. JOHNSON THOMAS BRICKLEY MIGUEL J. GUERRERO, P.E. General Manager ROBIN L. OHAMA Deputy General Manager STEVE R. MILLER Director of Water Utility KEVIN T. STEWART, P.E. Director of Water Reclamation CYNTHIA J. MOUSER Director of Finance JENNIFER L. SHEPARDSON Director of Environmental & Regulatory Compliance “Trusted, Quality Service since 1905” Welcome to a meeting of the Water Board of the City of San Bernardino • The City of San Bernardino Municipal Water Department recognizes its obligation to provide equal access to those individuals with disabilities. Please contact the General Manager’s Office (909-384-5191) two working days prior to the meeting for any requests for reasonable accommodation, to include interpreters. • All documents for public review are on file with the Water Department located at 1350 South “E” Street, San Bernardino or may be accessed online at https://www.sbmwd.org/agendacenter • Please turn off or mute your cell phone while the meeting is in session. • Any member of the public desiring to speak to the Water Board concerning any matter not on the agenda, but which is within the subject matter jurisdiction of the Water Board, may address the body during the period reserved for public comments. Said total period for public comments shall not exceed forty-five (45) minutes unless such time limit is extended by the Water Board. A three- minute limitation shall apply to each member of the public unless such time limit is extended by the Water Board. No member of the public shall be permitted to “share” his/her three minutes with any other member of the public. • The Water Board may refer any item raised by the public to staff for appropriate action or have the item placed on the next agenda of the Water Board. However, no other action shall be taken nor discussion held by the Water Board on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code. • Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed. Regular Meeting Agenda April 22, 2025 City of San Bernardino Water Board Page 2 THE SAN BERNARDINO MUNICIPAL WATER DEPARTMENT ENCOURAGES THE PUBLIC TO VIEW THIS WATER BOARD MEETING ONLINE. THE MEETING WILL BE LIVE STREAMED VIA YOUTUBE AT: https://bit.ly/YouTubeSBWater MEMBERS OF THE PUBLIC WHO WISH TO COMMENT ON MATTERS BEFORE THE WATER BOARD MAY PARTICIPATE IN THE FOLLOWING WAYS: 1. IF ATTENDING IN PERSON, MAY PROVIDE COMMENT AT THE APPROPRIATE TIME DICTATED BY THE AGENDA AND WATER BOARD PRESIDENT. 2. COMMENTS AND CONTACT INFORMATION MAY BE E- MAILED TO Comments@sbmwd.org BY 8:30 A.M. THE DAY OF THE SCHEDULED MEETING TO BE INCLUDED IN THE WRITTEN RECORD. CALL TO ORDER ROLL CALL 1. ANNOUNCEMENTS BY MEMBERS OF THE WATER BOARD 2. PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA: A three-minute limitation shall apply to each member of the public who wishes to address the Water Board of any item not listed on the agenda. There is no limit on the number of items that may be discussed within the three-minute time limit. To be called by the Water Board President, please see special public comments instructions above. 3. PUBLIC COMMENTS ON ITEMS LISTED ON THE AGENDA: A three-minute limitation shall apply to each member of the public who wishes to address the Water Board of any item listed on the agenda, excluding public hearings. There is no limit on the number of items that may be discussed within the three-minute time limit. To be called by the Water Board President, please see special public comment instructions above. 4. CONSENT CALENDAR MOTION: That the motions indicated by consent calendar items 4A through 4D be adopted, except for . MOTION: SECONDED: A. PAYROLL MOTION: Approve the payroll for the pay period beginning April 7, 2025 through April 20, 2025. Regular Meeting Agenda April 22, 2025 City of San Bernardino Water Board Page 3 B. CONTRACTS AND BILLS MOTION: Approve the payment of contracts and bills to be presented at this meeting. C. MINUTES MOTION: Approve the minutes of April 8, 2025, of the Water Board. D. CLAIMS SETTLEMENTS – QUARTERLY REPORT: In accordance with Policy 20.090 – Claims Handling, the Environmental and Regulatory Compliance Division has prepared the Quarterly Claims Settlements Report detailing all claims processed for the period of January 2025 through March 2025, as submitted. DISCUSSION ITEMS 5. PRESENTATION OF SERVICE AWARDS: Employee service awards will be presented acknowledging employees for their years of service to the Department. 6. AWARD OF CONTRACT – WATER FACILITIES RELOCATIONS STATE ROUTE 66 PROJECT SPECIFICATION NO. 1861: In preparation for Caltrans Project, State Route 66 Roadway Improvements, the Department has identified the need to install vertical offsets on existing water mains along State Route 66. Specifications were advertised on February 27, 2025, for Specification No. 1861, “Furnish all labor, equipment, and materials for the Water Facilities Relocations State Route 66 Project, located in San Bernardino, California.” Specifications were provided to the Department’s five (5) prequalified on-call contractors through the Department’s automated online bidding system and three (3) bids were received and opened on March 28, 2025. The funding source for this project is the FY 2024/2025 Water Fund Capital Improvement Project titled Route 66 Water Facilities Relocation (Project No. C2511156) which currently has a total of $1,500,000.00 in unencumbered funds. MOTION: Accept the bid of Dominguez General Engineering, Inc., as the lowest responsive, responsible bidder and award a contract in the amount of SEVEN HUNDRED TWELVE THOUSAND AND 00/100 DOLLARS ($712,000.00) for the WATER FACILITIES RELOCATIONS STATE ROUTE 66 PROJECT, retain the bid securities in accordance with Specification No. 1861; and authorize the General Manager to execute the contract and sign and verify a Notice of Completion. MOTION: SECONDED: Regular Meeting Agenda April 22, 2025 City of San Bernardino Water Board Page 4 7. RECOMMENDATION TO ADOPT A RESOLUTION APPROVING THE SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 2024 HAZARD MITIGATION PLAN UPDATE: The City of San Bernardino Water Department (SBMWD) maintains a strong commitment to preparedness by regularly developing a hazard mitigation plan, which serves to identify potential vulnerabilities and risks associated with uncontrollable disasters within our service area. A Hazard Mitigation Plan (HMP) approved by the Department of Homeland Security through the Federal Emergency Management Agency (FEMA) remains a prerequisite for accessing federal funding through programs like the Hazard Mitigation Grant Program and the Pre-Disaster Mitigation (PDM) program. SBMWD’s safety staff has undertaken an update to ensure the Department remains eligible for potential future federal grant opportunities and the update has been submitted to FEMA for review and final approval, pending adoption by the Water Board. MOTION: Adopt the resolution approving the San Bernardino Municipal Water Department 2024 Hazard Mitigation Plan (HMP); and direct staff to submit the approved resolution to FEMA for final approval. MOTION: SECONDED: 8. AWARD OF PROFESSIONAL SERVICES AGREEMENT – SPEC 1844 REGIONAL BIOSOLIDS PROGRAM FEASIBILITY STUDY (PHASE I) – CAROLLO ENGINEERS, INC.: Biosolids are produced at the Water Reclamation Plant as part of the wastewater treatment process. For many years, the Department has successfully used a private entity to haul and further treat the biosolids to compost standards, where the material can be beneficially used as a soil amendment and fertilizer. Although a Biosolids Strategic Plan (BSP) was recommended in 2021 to continue with the single contractor, an extensive set of challenges through 2022 and the first part of 2023 threatened the Department’s ability to carry out its responsibilities. A consultant reevaluated the BSP in 2023 and recommended a need to restore resiliency through a detailed investigation of a regional, publicly owned and operated biosolids facility. Department staff met with an extensive list of similarly situated agencies that were interested in this type of facility. The Department developed a Scope of Work for a Feasibility Study for such a facility and executed a Cooperative Agreement (and further amendments) to partner with fourteen (14) additional agencies in an equal sharing of cost and in a phased approach with limited commitment. Following a public Request for Proposals, two (2) proposals were received, and six (6) of the participating agencies, including the Department, participated in an in-person interview of the two teams. Carollo Engineers (Carollo) was unanimously ranked as the team offering the best value to the participating agencies. Negotiations with Carollo were held, resulting in a nearly 10% reduction in cost. The funding source for this project is the FY 2024/2025 Operating Fund account 204090- 5203 – Engineering Services, where $75,000 was allotted in the approved budget for the Department’s portion of this effort. Sufficient funds exist in the account to temporarily cover the remaining costs while awaiting reimbursement from the Partnering Agencies. Regular Meeting Agenda April 22, 2025 City of San Bernardino Water Board Page 5 MOTION: On behalf of Partnering Agencies under the COOPERATIVE AGREEMENT AMONG THE SAN BERNARDINO MUNICIPAL WATER DEPARTMENT AND THE PARTNERING AGENCIES REGARDING THE REGIONAL BIOSOLIDS PROGRAM FEASIBILITY STUDY (PHASE I) PROJECT dated December 4, 2024, approve the Professional Service Agreement with Carollo Engineers, Inc. in response to RFP 1844 REGIONAL BIOSOLIDS PROGRAM FEASIBILITY STUDY (PHASE I) in an amount not-to-exceed FIVE HUNDRED NINETY NINE THOUSAND NINE HUNDRED SEVENTY FIVE AND 00/100 DOLLARS ($599,975.00); and authorize the General Manager to finalize negotiations to the Scope of Work and execute the Professional Service Agreement. MOTION: SECONDED: 9. REPORTS: A. Report of the President B. Report of the Commissioners C. Report of the Directors D. Report of the General Manager 10. PUBLIC COMMENT ON CLOSED SESSION ITEMS: A three-minute limitation shall apply to each member of the public who wishes to address the Water Board. No member of the public shall be permitted to “share” his or her three minutes with any other member of the public. 11. CLOSED SESSION: Pursuant to Government Code Section(s): A. Conference with legal counsel – anticipated litigation – pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9: Claim #25-011. 12. ADJOURNMENT The next regular meeting is scheduled for 9:30 a.m., May 13, 2025, at The Margaret H. Chandler Water Reclamation Plant, 399 Chandler Place, San Bernardino, CA 92408.