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HomeMy WebLinkAboutMCC Agenda 05-07-25Mayor and City Council of the City of San Bernardino Page 1 CITY OF SAN BERNARDINO AGENDA FOR THE REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY WEDNESDAY, MAY 07, 2025 3:00 PM ­ CLOSED SESSION 5:00 PM ­ OPEN SESSION NORMAN F. FELDHEYM CENTRAL LIBRARY • 555 WEST 6TH STREET • SAN BERNARDINO, CA 92410 SBCITY.ORG Theodore Sanchez Helen Tran Dr. Treasure Ortiz COUNCIL MEMBER, WARD 1 COUNCIL MEMBER, WARD 7 MAYOR Sandra Ibarra Bill Gallardo COUNCIL MEMBER, WARD 2 INTERIM CITY MANAGER Juan Figueroa Sonia Carvalho MAYOR PRO TEM, WARD 3 CITY ATTORNEY Fred Shorett Telicia Lopez COUNCIL MEMBER, WARD 4 ACTING CITY CLERK Kim Knaus COUNCIL MEMBER, WARD 5 Mario Flores COUNCIL MEMBER, WARD 6 Welcome to a meeting of the Mayor and City Council of the City of San Bernardino PLEASE VIEW THE LAST PAGES OF THE AGENDA FOR PUBLIC COMMENT OPTIONS, OR CLICK ON THE FOLLOWING LINK: TINYURL.COM/MCCPUBLICCOMMENTS PLEASE CONTACT THE CITY CLERK'S OFFICE (909) 384­5002 TWO WORKING DAYS PRIOR TO THE MEETING FOR ANY REQUESTS FOR REASONABLE ACCOMMODATIONS To view PowerPoint presentations, written comments, or any revised documents for this meeting date, use this link: TINYURL.COM/AGENDABACKUP. Select the corresponding year and meeting date folders to view documents. Mayor and City Council of the City of San Bernardino Page 2 CALL TO ORDER Attendee Name Council Member, Ward 1 Theodore Sanchez Council Member, Ward 2 Sandra Ibarra Mayor Pro Tem, Ward 3 Juan Figueroa Council Member, Ward 4 Fred Shorett Council Member, Ward 5 Kim Knaus Council Member, Ward 6 Mario Flores Council Member, Ward 7 Dr. Treasure Ortiz Mayor Helen Tran Interim City Manager Bill Gallardo City Attorney Sonia Carvalho Acting City Clerk Telicia Lopez 3:00 P.M. CLOSED SESSION PUBLIC COMMENT CLOSED SESSION A)CONFERENCE WITH LEGAL COUNSEL ­ EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) and (d)(1): i)Estate of Robert Brown, by and through its Personal Representative, Victoria Brown v. City of San Bernardino, United States District Court Case No. 5:24­cv­02617­KK­DTB ii)Evelyn Bright v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVSB2325471 B)CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation (Pursuant to Government Code Section 54956.9(d)(2)): i)Notice of Claim, Robert Jeffrey Cortez, dated March 27, 2025, Claim No. GHC0067190 ii)Notice of Claim, Treasure Ortiz, dated March 28, 2025, Claim No. GHC0082770 C)CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6): i)Agency Designated Representative: City Manager or Designee Employee Organization: General Unit – Teamsters Local 1932, Management Confidential Group – SBCMA, Mid Management Unit – Teamsters Local 1932, Police Dispatch Unit – SBPDA, San Bernardino Police Civilian Association – AFSCME Local 4710, Police Management Unit – PMA and Police Safety Unit – SBPOA ii)Agency Designated Representative: City Attorney or other Mayor and City Council Designee. Unrepresented Employee: City Manager p. 14 Mayor and City Council of the City of San Bernardino Page 3 5:00 P.M. INVOCATION AND PLEDGE OF ALLEGIANCE CLOSED SESSION REPORT PRESENTATIONS 1.Proclamation for National Police Week in the City of San Bernardino – May 11 – 17, 2025 (All Wards) p. 15 2.Vice Chair & 5th District Supervisor Joe Baca, Jr. (San Bernardino County) Check Presentation: $569,250 to the City of San Bernardino for Newmark Field Improvements (Ward 4) p. 17 APPOINTMENTS 3.Water Board Reappointment of Cecilia A. Callicott p. 18 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the reappointment of Ms. Cecilia A. Callicott to the Water Board with a six­year term of office ending in May 2031. Council Office staff have verified the appointee is a registered voter within the City. 4.Animal Control Commission Appointment of Claudia M. Rodriguez (Mayor’s Appointment) p. 24 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the appointment of Ms. Claudia M. Rodriquez to the Animal Control Commission. Ms. Claudia M. Rodriquez will replace Jason Kakpo­Moore with the term ending December 2026. 5.Public Safety and Human Relations Commission Appointment of Damien L. Groce (Mayor’s Appointment) p. 32 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the appointment of Mr. Damien L. Groce to the Public Safety and Human Relations Commission representing the Mayors appointee. Mr. Groce will replace Mrs. Kimberly Knaus with the term ending December 2026. Council Staff has verified that the appointee is a registered voter within the City. Mayor and City Council of the City of San Bernardino Page 4 PUBLIC HEARING 6.Resolution Imposing Liens on Certain Parcels of Real Property for Unpaid Business Registration Taxes and Penalties (All Wards) p. 41 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1.Conduct a public hearing to receive public comments on the matter; and 2.Adopt Resolution No. 2025­278 of the Mayor and City Council of the City of San Bernardino, California, imposing liens on certain parcels of real property for unpaid business registration taxes and penalties; and 3.Direct the Finance and Management Services Director to remove any properties from the Business Registration Lien List (Exhibit A to the Resolution) which are resolved prior to the hearing. CITY MANAGER UPDATE PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA CONSENT CALENDAR 7.Approval of Various Mayor and City Council Meeting Minutes p. 58 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the meeting minutes for the following dates: 1.April 10, 2024 Special Meeting of the Mayor and City Council 2.October 24, 2024 Special Meeting of the Mayor and City Council 8.Resolution Imposing Liens on Certain Real Property to Recover Costs for Code Enforcement Abatements (All Wards) p. 67 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025­279, imposing liens on certain real property located within the City San Bernardino for the costs of public nuisance abatements. 9.Amendment No. 1 to the Professional Services Agreement Between the City of San Bernardino and Michael Baker International for Federal Grant Administration Services (All Wards) p. 106 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1.Approve Amendment No. 1 to the professional services agreement between the City of San Bernardino and Michael Baker International, increasing the total compensation by $129,172, not to exceed $373,091. 2.Authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement between the City of San Bernardino and Michael Baker International. 3.Authorize the City Manager to enter into subsequent amendments related to the scope of work and increases in compensation up to an additional $130,000, not to exceed a total Master Agreement compensation of $403,091. Mayor and City Council of the City of San Bernardino Page 5 10.Approval of a Funding Agreement with the County of San Bernardino in the amount of $569,250 with $189,750 of City matching funds for Newmark Field Improvements (Ward 4) p. 117 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, Adopt Resolution No. 2025­280: 1.Authorizing the City Manager, or designee, to execute a Funding Agreement with the County of San Bernardino to receive $569,250 in County funds for Newmark Field Improvements; and 2.Approve matching funding in the amount of $189,750 from the City’s CIP Fund; and 3.Authorizing the City Manager, or designee, to conduct all additional negotiations, signings, and submittals of necessary documents to receive the County funds; and 4.Authorizing the Director of Finance and Management Services to amend the FY 2024/25 budget in both revenues and expenditures, and appropriate $758,425 for the Newmark Field Improvements. 11.Approval of Funding Agreement with the County of San Bernardino for La Plaza Park Improvements (Ward 1) p. 148 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2025­281: 1.Authorizing the City Manager, or designee, to execute a Funding Agreement with the County of San Bernardino to receive $1,342,243 in County funds for La Plaza Park improvements; and 2.Approving matching funding in the amount of $447,414 from the City’s CIP Fund; and 3.Authorizing the City Manager, or designee, to conduct all additional negotiations, signings, and submittals of necessary documents to receive the County funds; and 4.Authorizing the Director of Finance and Management Services to amend the FY 2024/25 budget in both revenues and expenditures, and appropriate $1,789,657 for La Plaza Park improvements. 12.City of San Bernardino Police Department Annual Assembly Bill 481 Military Equipment Usage Report (All Wards) p. 180 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1.Receive and file the Department’s annual military equipment use report; and 2.Approve the Department’s request to acquire additional life­saving equipment in accordance with Assembly Bill 481. Mayor and City Council of the City of San Bernardino Page 6 13.Resolution Adopting the City of San Bernardino Local Hazard Mitigation Plan 2024 (All Wards) p. 323 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, Adopt Resolution No. 2025­282 and Adopt the City of San Bernardino Local Hazard Mitigation Plan 2024. 14.Adopt Resolution Authorizing the Submittal of Individual CalRecycle Payment Program Applications and Related Authorizations for All Payment Programs (All Wards) p. 460 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025­283: 1.Authorize the City Manager, or their designee, to submit an application to CalRecycle for any and all payment programs offered. 2.Authorize the City Manager, or their designee, to act as Signature Authority to execute all documents necessary to implement and secure payment under such programs. 3.These authorizations remain effective until rescinded by the Signature Authority or the governing body. 15.Resolution Approving Final Tract Map No. 20051 (Ward 5) p. 467 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, Adopt Resolution No. 2025­284 by the Mayor and City Council of the City of San Bernardino, California, approving Final Tract Map No. 20251 (Subdivision 17­01) involving the subdivision of two (2) parcels (APN 0261­041­21 & 22) containing a total of approximately 2.8 acres into eight (8) single family residential lots ranging in size from 11,918 to 12,707 square feet and to allow the construction of eight (8) single­ family residences (one & two­story), along with the construction of required on­site and off­site improvements, located at the northeast corner of Ohio Avenue and Chestnut Avenue; accepting the public dedications as set forth on said map; and authorizing execution of the standard form of agreement for the subdivision improvements. Mayor and City Council of the City of San Bernardino Page 7 16.Approval of Amendment No.1 to the Construction Agreement with HUR Flooring Corporation for the Rudy Hernandez Community Center Gym Flooring Replacement Project (Ward 1) p. 567 Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, 1.Approve Amendment No. 1 to the Construction Agreement with HUR Flooring Corporation for Rudy Hernandez Community Center Gym Flooring Replacement (“Project”); and 2.Authorize the City Manager or his or her designee to execute all necessary documents with HUR Flooring Corporation. 17.Resolution Declaring Intention to Conduct a Public Hearing on July 2, 2025, to Consider Adjusting the Maximum Permitted Service Rates for Integrated Solid Waste Collection, Processing, And Disposal Services (All Wards) p. 581 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, Adopt Resolution No. 2025­285, Declaring its intention to conduct a public hearing on July 2, 2025, to consider adjusting the maximum permitted service rates for integrated solid waste collection, processing and disposal services. 18.Award a Construction Agreement to Matich Corporation for the Pavement Rehabilitation at Fourteen Locations in the amount of $4,750,755.00 (Project No. SS25­004) (All Wards) p. 596 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino California; 1.Approve the award of the Construction Agreement with Matich Corporation, in the amount of $4,750,755.00 for the Pavement Rehabilitation at Fourteen Locations (Project); and 2.Authorize the project c onstruction, construction contingencies, construction management, staff administrative costs, and independent soil and pavement testing, in the total amount of $1,500,000 for construction of the project; and 3.Authorize the City Manager or designee to execute all documents with Matich Corporation; and 4.Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project. Mayor and City Council of the City of San Bernardino Page 8 19.Resolution Authorizing the Submittal of Individual CalRecycle Grant Applications and Related Authorizations for All CalRecycle Grant Programs (All Wards) p. 668 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025­286: 1.Authorizing the City Manager, or their designee, to submit an application to CalRecycle for any and all grant programs offered. 2.Authorize the City Manager, or their designee, to act as Signature Authority to execute all documents necessary to implement and secure payment under such programs. 3.These authorizations are effective until rescinded by the Signature Authority or the governing body. 20.Award Professional Services Agreement with Alliant Insurance Services, Inc. for Employee Benefit Brokerage and Consulting Services in the amount of $150,000 (All Wards) p. 675 Recommendation: It is recommended that the Mayor and City Council of San Bernardino, California 1.Authorize the Interim City Manager, or designee, to execute a professional services agreement with Alliant Insurance Services, Inc., as a sole source vendor to provide health insurance brokerage and consulting services for the City’s employee healthcare program. 2.Authorize the Director of Finance and Management Services to issue a purchase order to Alliant Insurance Services, Inc., in an amount not to exceed $150,000. ITEMS TO BE CONSIDERED FOR FUTURE MEETINGS 21.Discuss the Potential of Creating a Vacant Building and Land Maintenance Fee Ordinance (All Wards) ­ Council Member Ortiz p.698 22.Consider approval of the Request for Proposals process on contract legal services as it ensures transparency, accountability, and alignment with the city's goals and budget priorities. It allows elected officials to provide oversight, promote fair competition, and uphold public trust in the procurement of legal services (All Wards) ­ Mayor Helen Tran p. 699 MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES & MEETINGS ADJOURNMENT The next joint regular meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on May 21, 2025 at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92410. Closed Session will begin at 4:00 p.m. and Open Session will begin at 5:00 p.m. Mayor and City Council of the City of San Bernardino Page 9 CERTIFICATION OF POSTING AGENDA I, Telicia Lopez, CMC, Acting City Clerk for the City of San Bernardino, California, hereby certify that the agenda for the May 7, 2025, Regular Meeting of the Mayor and City Council and the Mayor and City Council acting as the Successor Agency to the Redevelopment Agency was posted on the City's bulletin board located at 201 North "E" Street, San Bernardino, California, 92401, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California, 92410, and on the City's website sbcity.org on Friday, May 2, 2025. I declare under the penalty of perjury that the foregoing is true and correct. Telicia Lopez, CMC, Acting City Clerk Mayor and City Council of the City of San Bernardino Page 10 NOTICE: Any member of the public desiring to speak to the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter on the agenda, which is within the subject matter jurisdiction of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may address the body during the period reserved for public comments. In accordance with Resolution No. 2018­89 adopted by the Mayor and City Council on March 21, 2018, the following are the rules set forth for Public Comments and Testimony: Public Comments and Testimony: Rule 1. Public comment shall be received on a first come, first served basis. If the presiding officer determines that the meeting or hearing may be lengthy or complicated, the presiding officer may, in his or her discretion, modify these rules, including the time limits stated below. Rule 2. All members of the public who wish to speak shall fill out a speaker' s reservation card and turn in the speaker reservation card to the City Clerk prior to the time designated on the agenda. Comments will be received in the order the cards are turned in to the City Clerk. Failure of a person to promptly respond when their time to speak is called shall result in the person forfeiting their right to address the Mayor and City Council. Rule 3. The presiding officer may request that a member of the public providing comment audibly state into the microphone, if one is present, his or her name and address before beginning comment. If that person is representing a group or organization the presiding officer may request that the speaker identify that group or organization, including that group or organization' s address. Rule 4. Notwithstanding the provisions of Rule 2 and 3 above, a person shall not be required to provide their name or address as a condition of speaking. Rule 5. Time Limits: 5.01 Each member of the public shall have a reasonable time, not to exceed three (3) minutes per meeting, to address items on the agenda and items not on the agenda but within the subject matter jurisdiction of the Mayor and City Council. 5.02 Notwithstanding the time limits set forth in subsection 5. 01 above, any member of the public desiring to provide public testimony at a public hearing shall have a reasonable time, not to exceed (3) minutes, to provide testimony during each public hearing. Any member of the public desiring to speak to the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed 60 minutes, unless such time Mayor and City Council of the City of San Bernardino Page 11 limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. A three­minute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public. Speakers who wish to present documents to the governing body may hand the documents to the City Clerk at the time the request to speak is made. The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code. Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed. Mayor and City Council of the City of San Bernardino Page 12 ALTERNATE MEETING VIEWING METHOD: If there are any technical issues with the live stream or recording from the main agenda portal or if you require an option with Closed Captioning, you may view the meeting from the following location (TV3): https://reflectsanbernardino.cablecast.tv/CablecastPublicSite/watch/1?channel=6 PUBLIC COMMENT OPTIONS Please use ONE of the following options to provide a public comment: Written comments can be emailed to publiccomments@sbcity.org. Written public comments received up to 1:30 p.m. on the day of the meeting (or otherwise indicated on the agenda) will be provided to the Mayor and City Council and made part of the meeting record. Written public comments will not be read aloud by city staff. Written correspondence can be accessed by the public online at tinyurl.com/agendabackup . Attend the meeting in person and fill out a speaker slip. Please note that the meeting Chair decides the cutoff time for public comment, and the time may vary per meeting. If you wish to submit your speaker slip in advance of the meeting, please submit your request to speak using the form on the following page: tinyurl.com/mccpubliccomments. Any requests to speak submitted electronically after the 1:30 p.m. deadline will not be accepted. Please note: messages submitted via email and this page are only monitored from the publication of the final agenda until the deadline to submit public comments. Please contact the City Clerk at 909­384­5002 or SBCityClerk@sbcity.org for assistance outside of this timeframe. Written correspondence submitted after the deadline will be provided to the Mayor and City Council at the following regular meeting. MEETING TIME NOTE: Pursuant to Resolution No. 2024­029, adopted by the Mayor and City Council on February 21, 2024: “Section 3. All meetings are scheduled to terminate at 10:00 P.M. on the same day it began. At 9:00 P.M., the Mayor and City Council shall determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and will continue all other items on which additional time is required until a future Mayor and City Council meeting. A majority vote of the Council is required to extend a meeting beyond 10:00 P.M. to discuss specified items. Mayor and City Council of the City of San Bernardino Page 13 This Page Intentionally left blank.