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HomeMy WebLinkAbout01-15-2025 Annotated Agenda City of San Bernardino 201 North E Street San Bernardino, CA 92401 http://www.sbcity.org Annotated Agenda FOR THE REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY WEDNESDAY, JANUARY 15, 2025 4:00 PM The Regular Meeting of the Mayor and City Council of the City of San Bernardino was called to order at 4:03 PM by Mayor Helen Tran on Wednesday, January 15, 2025, at Feldheym Central Library, San Bernardino, CA. CALL TO ORDER Attendee Name Title Status Arrived Theodore Sanchez Council Member, Ward 1 Present Sandra Ibarra Council Member, Ward 2 Present Juan Figueroa Council Member, Ward 3 Present Fred Shorett Mayor Pro-Tem, Ward 4 Present Kim Knaus Council Member, Ward 5 Present Mario Flores Council Member, Ward 6 Present Dr. Treasure Ortiz Council Member, Ward 7 Present Helen Tran Mayor Present Rochelle Clayton Acting City Manager Present Sonia Carvalho City Attorney Present Genoveva Rocha City Clerk Present Telicia Lopez Chief Deputy City Clerk Present Mayor Helen Tran Council Members Theodore Sanchez Sandra Ibarra Juan Figueroa Fred Shorett Kim Knaus Mario Flores Dr. Treasure Ortiz Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 2 4:00 P.M. CLOSED SESSION PUBLIC COMMENT There was one public comment, for Closed Session. CLOSED SESSION A) CONFERENCE WITH LEGAL COUNSEL ­ EXISTING LITIGATION (Pursuant to Government Code Section 54956.9(a) and (d)(1): i.) Janet Aguayo v. City of San Bernardino, Workers’ Compensation Case No. ADJ179431 ii.) Michael Fowler v. City of San Bernardino, Workers’ Compensation Case Nos. ADJ12765435; ADJ2417513; ADJ4532837; ADJ4488737; and ADJ10324224 iii.) John Phillips v. City of San Bernardino, Workers’ Compensation Case No. ADJ4660620 iv.) Tiffany Ann Harrison v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVSB2325880 v.) Angelica Ortega v. City of San Bernardino, San Bernardino Superior Court Case No. CIVSB2308185 vi.) Damion “David” Wood v. City of San Bernardino, et al., United States District Court Case No. 5:23-cv-00925-JAK-AS vii.) Mark Detinne, a minor by and through his Guardian ad Litem Todd Allen Detinne v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVDS2016739 viii.) Brian Pellis, et al. v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVSB2226731 B) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation (Pursuant to Government Code Section 54956.9(d)(2)): One Item C) PUBLIC EMPLOYEE APPOINTMENT AND PERFORMANCE EVALUATION PROCESS (Criteria, Timing, Goal Setting, and Other Preliminary Matters) Titles: City Attorney, City Clerk, City Manager Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 3 CLOSED SESSION REPORT City Attorney Sonia Carvalho stated that there was reportable action on multiple items from Closed Session. City Attorney Carvalho reported that Ashley Granick of the law firm of Goldman, Madeline and Strassmann presented three cases to the city council. All three cases were approved for settlement, Item A(i) for Janet Aguayo was approved for $125,000. Item A(ii) Micheal Fowler was approved for $35,000. Item A(iii) for John Phillips case was approved for $150,000. Amir Raza of the law firm of Lawrence, Beach, Ellen and Choi presented on two cases, for Item A(v.) Angelina Ortega case was approved for a settlement of $97,500 by a 7 to 0 unanimous vote. Item A(vi.) David Wood was approved for a settlement of $299,500, with a vote of 5 to 2, with Council Members Ortiz and Shorett voting in no. Victor Ware of the law firm Graves and King presented on Item A (iv.) Tiffany Ann Harrison and a settlement of $69,999 was approved by a unanimous vote. Updates were provided on the remaining items. Item C would be taken at the conclusion of the open session agenda. 5:00 PM The Regular Meeting of the Mayor and City Council of the City of San Bernardino was called to order at 5:30 PM by Mayor Helen Tran on Wednesday, January 15, 2025, at Feldheym Central Library, San Bernardino, CA. INVOCATION AND PLEDGE OF ALLEGIANCE Chaplain Nelson Glass from San Bernardino Police Department Chaplains lead the invocation. Council Member Dr. Treasure Ortiz lead the Pledge of Allegiance to the Flag. PRESENTATIONS 1. Proclamation Honoring Disabled American Veterans Chapter 12 for 100 Years of Service in the City of San Bernardino – January 2025 (All Wards) The Mayor and City Council presented the proclamation to Junior Vice Commander for the Department of California DAV, and also our local DAV chapter 12 Commander Jose Mendoza; Past state Commander / Purple Heart recipient Joseph Mosley; Past State Commander/ Purple Heart recipient Richard Valdez; Senior Vice Commander/ Purple Heart recipient Jared Behee; Sergeant in arms Alonzo Lewis; Adjutant Cassandra Samuel; DAV Garden Supervisor Purple Heart recipient Ruben Luis; DAV chapter 12 maintenance crew; Eric Bass, Jeremy Farmer, Marco Garrett, and Miguel Amada; DAV Chaplain Ching Trenchard; DAV Auxiliary Commander Mary Ann Baca; DAV Auxiliary adjutant Joanne Mendoza; DAV Auxiliary senior Vice Commander Julie Behee; DAV Auxiliary Junior Vice Commander Irma Profitt; DAV members, Dave McCammick, and Chris Williams. Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 4 CLOSED SESSION REPORT The Closed Session report was provided prior to the call to order for the regular meeting. PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA At this time, public comments were heard. CITY MANAGER UPDATE Jeff Kraus, Public Information Officer, provided city wide updates. PUBLIC HEARINGS 2. Resolution Approving the Issuance of Revenue Obligations by the California Enterprise Development Authority through Benevolence Industries Inc., a Federally qualified Health Center Agency within San Bernardino City Limits Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino (“City”) adopt Resolution No. 2025-001 approving the issuance of revenue obligations by the California Enterprise Development Authority (“Authority”) following a public hearing in accordance with the requirements of the Federal Tax Equity and Fiscal Responsibility Act (“TEFRA”) to conduct such a hearing under the authority of the local jurisdiction, and Internal Revenue Code of 1986 as amended (“Code”). Mayor Tran opened the public hearing at 6:49 p.m. Director of Community Development and Housing, Gabriel Elliot provided an overview of the request for Resolution by Benevolence Industries Inc. There were four (4) requests to speak, however it was determined that the speakers signed up for the incorrect item. The public hearing was closed at 6:58 p.m. RESULT: ADOPTED RESOLUTION NO. 2025­001 [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Kim Knaus, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 3. Resolution Approving Street Vacation (15.30­442) of a Portion of Iola Place East of North “D” Street and North of West Baseline Street, and the Reservation of Utilities Therein (Ward2) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-002 of the Mayor and City Council of the City of San Bernardino, California, approving the vacation of a portion of Iola Place east of North “D” Street, and north of West Baseline Street, and the reservation of utilities therein. Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 5 Mayor Tran opened the public hearing at 6:59 p.m. Deputy Director of Economic Development, Josh Dramitinos provided a presentation. There were no requests to speak. The public hearing was closed at 7:06 p.m. RESULT: ADOPTED RESOLUTION NO. 2025­002 [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Sandra Ibarra, Council Member, Ward 2 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 4. Public Hearing on Annexation No. 47 (Drive­through Restaurant located south of Hospitality Ln and west of Tippecanoe Ave) to Community Facilities District 2019­1 (Maintenance Services) (Ward 3) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Hold a Public Hearing 2. Adopt Resolution No. 2025-003 of the Mayor and City Council of the City of San Bernardino, California, calling an election to submit to the qualified electors the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2019-1 (Maintenance Services) (Annexation No. 47); and 3. Hold a special Landowner election and canvass the election; and 4. Adopt Resolution No. 2025-004 of the Mayor and City Council of the City of San Bernardino, California, declaring election results for Community Facilities District No. 2019- 1 (Maintenance Services) (Annexation No. 47); and 5. Introduce, read by title only, and waive further reading of Ordinance No. MC-1646 of the Mayor and City Council of the City of San Bernardino, California, amending Ordinance No. MC-1522 and levying special taxes to be collected during Fiscal Year 2024-2025 to pay annual costs of the maintenance and servicing of landscaping, lighting, and streets, a reserve fund for capital replacement, and administrative expenses with respect to City of San Bernardino Community Facilities District No. 2019-1 (Maintenance Services); and 6. Schedule the adoption of Ordinance No. MC-1646 for February 5, 2025. Mayor Tran opened the public hearing at 7:10 p.m. There were no public speakers or requests to speak. City Clerk Rocha reported there were no written protests received. The public hearing was closed at 7:11 p.m. Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 6 RESULT: ADOPTED RESOLUTION NO. 2025­003 [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Treasure Ortiz, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz RESULT: ADOPTED RESOLUTION NO. 2025­004 [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz City Clerk Genoveva Rocha read the title of Ordinance MC-1646 into the record. RESULT: INTRODUCED FOR FIRST READING ORDINANCE NO. MC­1646 [7­0] MOVER: Juan Figueroa, Council Member, Ward 3 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 5. Public Hearing on Annexation No. 48 (Piedmont Mobile Home Estates located north of Highland Ave and east of N. Piedmont Ave) to Community Facilities District 2019­1 (Maintenance Services) (Ward 4) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Hold a Public Hearing; and 2. Adopt Resolution No. 2025-005 of the Mayor and City Council of the City of San Bernardino, California, calling an election to submit to the qualified electors the question of levying a special tax within the area proposed to be annexed to Community Facilities District No. 2019-1 (Maintenance Services) (Annexation No. 48); and 3. Hold a special landowner election and canvass the election; and 4. Adopt Resolution No. 2025-006 of the Mayor and City Council of the City of San Bernardino, California, declaring election results for Community Facilities District No. 2019- 1 (Maintenance Services) (Annexation No. 48); and Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 7 5. Introduce, read by title only, and waive further reading of Ordinance No. MC-1647 of the Mayor and City Council of the City of San Bernardino, California, amending Ordinance No. MC-1522 and levying special taxes to be collected during Fiscal Year 2024-2025 to pay annual costs of the maintenance and servicing of lighting, street maintenance, park maintenance, graffiti abatement, and a reserve fund for capital replacement, and administrative expenses with respect to City of San Bernardino Community Facilities District No. 2019-1 (Maintenance Services); and 5. Schedule the adoption of Ordinance No. MC-1647 for February 5, 2025. Mayor Tran opened the public hearing at 7:13 p.m. There were no public speakers or requests to speak. City Clerk Rocha reported there were no written protests received. The public hearing was closed at 7:14 p.m. RESULT: ADOPTED RESOLUTION NO. 2025­005 [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Mario Flores, Council Member, Ward 6 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz RESULT: ADOPTED RESOLUTION NO. 2025­006 [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Kim Knaus, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz City Clerk Genoveva Rocha read the title of Ordinance MC-1647 into the record. RESULT: INTRODUCED FOR FIRST READING ORDINANCE NO. MC­1647 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 8 Prior to taking a vote on the Consent Calendar, Acting City Manager Clayton announced that Item No. 26 was being pulled from the agenda, and Item Nos. 9 and 16 had corrections, and memos were provided for those items. CONSENT CALENDAR Items on the Consent Calendar are considered routine and are voted on in a single motion unless a council or staff member has pulled the item for more discussion. RESULT: APPROVED THE CONSENT CALENDAR AND PULLED ITEMS NO.6, NO. 7, NO. 13, NO. 15, NO. 16, NO. 22, AND NO. 23 FOR A SEPARATE VOTE [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 6. Accept $1,000 Grant Funding from Best Friends Animal Society (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-007: 1. Authorizing the Department of Animal Services to accept grant funding in the amount of $1,000 from Best Friends Animal Society for animal sheltering programs; and 2. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 Budget to appropriate $1,000 of the grant funding in both revenues and expenditures for animal shelter programs and services. RESULT: ADOPTED RESOLUTION NO. 2025­007 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 7. Adoption of Ordinance MC­1645 ­ Development Code Amendment 24­04 (ADU 2024 Legislative Update) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California accept for final reading and adopt Ordinance No. MC-1645, approving Development Code Amendment 24-04 amending Chapter 19.04 (Residential Zones); Section 19.04.030(2)(P) (Residential Zones Specific Standards - Accessory Dwelling Units) of the City of San Bernardino Development Code (SBMC Title 19) in order to update the development standards for Accessory Dwelling Units in compliance with recent changes in state law; and finding such action statutorily exempt from the California Environmental Quality Act under Public Resources Code Section 21080.17 (Attachment 1 and Attachment 2). Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 9 RESULT: ADOPTED ORDINANCE NO. MC­1645 [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Kim Knaus, Council Member, Ward 5 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 8. Imposing Liens totaling $243,380.52 on Certain Real Property to Recover Costs for Code Enforcement Abatements (All Wards) Recommendation: Adopt Resolution No. 2025-008 of the Mayor and City Council of the City of San Bernardino, California, imposing liens on certain real property located within the City San Bernardino for the costs of public nuisance abatements. RESULT: ADOPTED RESOLUTION NO. 2025­008 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 9. Resolution Declaring Intent to Annex Territory: Community Facilities District No. 2019­1 (Maintenance Services): Annexation No. 49, Tax Zone No. 49 (Watt EV Electric Truck Charging Facility at the intersection of W. Century Ave. and South E St.) (Ward 3) Recommendation: It is recommended that the Mayor and City Council of San Bernardino, California, adopt Resolution No. 2025-009 of the Mayor and City Council of San Bernardino, California, declaring its intention to annex territory into Community Facilities District No. 2019-1 (Maintenance Services) of the City of San Bernardino, adopting a map of the area to be proposed (Annexation No. 49) and authorizing the levy of a special taxes therein. A correction was required for Attachment No. 6 – Petition to Annex. The requirement is that the Petition to Annex must be dated within 90 days of the Resolution of Intent hearing. RESULT: ADOPTED RESOLUTION NO. 2025­009 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 10 10. Resolution Declaring Intent to Annex Territory: Community Facilities District No. 2019­1 (Maintenance Services): Annexation No. 50, Tax Zone No. 50 (Chipotle located at the northeast corner of G St and 5th St) (Ward 1) Recommendation: It is recommended that the Mayor and City Council of San Bernardino, California, adopt Resolution No. 2025-010 of the Mayor and City Council of San Bernardino, California, declaring its intention to annex territory into Community Facilities District No. 2019-1 (Maintenance Services) of the City of San Bernardino, adopting a map of the area to be proposed (Annexation No. 50) and authorizing the levy of a special taxes therein. RESULT: ADOPTED RESOLUTION NO. 2025­010 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 11. Resolution Updating the Computershare Debt Trustee Services Signature Authority (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution 2025-011 updating the City’s bank and debt trustee account signature authority for Computershare Trust Company. RESULT: ADOPTED RESOLUTION NO. 2025­011 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 12. Investment Portfolio Report for October 2024 (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, accept and file the Monthly Investment Portfolio Report for October 2024. RESULT: APPROVED STAFF’S RECOMMENDATION [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 11 13. Technical Correction to the Appropriations Limits for Fiscal Years 2022­23, 2023­24, and 2024­25 (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Adopt Resolution No. 2025-022 of the Mayor and City Council of the City of San Bernardino, California, approving the technical correction to the Appropriations Limit for Fiscal Years 2022-23; 2. Adopt Resolution No. 2025-023 of the Mayor and City Council of the City of San Bernardino, California, approving the technical correction to the Appropriations Limit for Fiscal Years 2023-24; 3. Adopt Resolution No. 2025-024 of the Mayor and City Council of the City of San Bernardino, California, approving the technical correction to the Appropriations Limit for Fiscal Years 2024-25; 4. Re-establish the City’s Appropriations Limits for Fiscal Years 2022-23, 2023- 24, and 2024-25 as required by Article XIII of the California State Constitution. RESULT: ADOPTED RESOLUTION NO. 2025­022, NO. 2025­023, AND 2025­ 024 [7­0] MOVER: Treasure Ortiz, Council Member, Ward 7 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 14. Approval of Commercial and Payroll Disbursements and Purchase Card Transactions for October 2024 (All Ward) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California approve the commercial and payroll disbursements for October 2024. RESULT: APPROVED STAFF’S RECOMMENDATION [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 15. American Rescue Plan Update (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, receive and file a report on the American Rescue Plan Act (ARPA) funds allocation and expenditures to date. RESULT: APPROVED STAFF’S RECOMMENDATION [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Treasure Ortiz, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 12 16. Approving Job Classifications and Amending the Citywide Classification and Compensation Plan Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-012: 1. Establishing salary assignments for the classifications of Homeless Outreach Specialist Homeless Outreach Coordinator, Police Records Manager, Police Dispatch Manager, Economic Development Specialist, Senior Economic Development Manager and Veterinarian; and 2. Amending the City-wide salary schedule for full-time, part-time, temporary, and Seasonal positions. A correction was required for this item. The salary for the Veterinarian was correct in the staff report, however incorrect on the Resolution. RESULT: ADOPTED RESOLUTION NO. 2025­012 [7­0] MOVER: Treasure Ortiz, Council Member, Ward 7 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 17. Pre­Approval of Mayor’s Reimbursable Travel for FY 2024/2025 ­ Yale Mayors College & 151st CEO Caucus (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, pre-approve the Mayor’s reimbursable travel to Yale Mayors College & 151st CEO Caucus for Fiscal Year 2024/25. RESULT: APPROVED STAFF’S RECOMMENDATION [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 18. Approve the Purchase of a Mobile Stage Trailer in the amount of $191,390 for Special and Citywide Events (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2025-013: 1. Approving the award of a Mobile Stage Trailer Agreement with Stageline Mobile Stage in the amount of $191,390 for the purchase of a mobile stage trailer; and 2. Authorizing the City Manager or his designee to execute the Professional Services Agreement (PSA) between the City of San Bernardino and Stageline Mobile Stage; and 3. Authorizing the Director of Finance & Management Services to issue a purchase order in the amount of $ 191,390 to Stageline Mobile Stage for the purchase of the mobile stage trailer. Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 13 RESULT: ADOPTED RESOLUTION NO. 2025­013 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 19. Accept the Kaiser Permanente California Community Foundation Grant in the amount of $60,000, and Appropriate Funds for the Operation Splash 2024 and 2025 Summer Aquatics Programs in the Amount of $60,000 for FY’s 2024­2026 (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2025-014: 1. Authorizing the City Manager to accept the grant award from Kaiser Permanente in the amount of $60,000; and 2. Authorizing the City Manager or their designee to conduct all negotiations, signing and submittals of necessary documents to receive grant awards; and 3. Authorizing the Director of Finance & Management Services to amend the FY 2024/25 Operating Budget by appropriating $60,000 of grant funds in both revenue and expenditures. RESULT: ADOPTED RESOLUTION NO. 2025­014 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 20. Accept the FY 2023 $175,000 Department of Justice Project Safe Neighborhoods Grant (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-015 authorizing: 1. The City Manager or designee to accept the FY 2023 Department of Justice, Project Safe Neighborhoods grant funding. 2. The Interim Director of Finance and Management Services to amend FY 2024/25 Adopted Budget appropriating $175,000 in both revenue and expenditures. RESULT: ADOPTED RESOLUTION NO. 2025­015 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 14 21. Authorize the City Manager to Execute a 6th Amendment with Dignity Health Corporation for a Police Services Agreement at Community Hospital San Bernardino and St. Bernardine’s Medical Center. (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Authorize the City Manager to execute a 6th Amendment with Dignity Health Corporation, entering into a Police Services Agreement until December 31, 2027. 2. Authorize the Interim Director of Finance and Management Services to amend the FY 2024/25 Operating Budget by appropriating $188,801 in both revenue and expenditures accordingly. RESULT: APPROVED STAFF’S RECOMMENDATION [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 22. Award of Construction Agreement for the Energy Efficiency & Conservation Grant Voucher Program Solar Retrofit in the amount of $249,590 to Retrofit Ornamental Light Poles with Solar­powered LED fixtures (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino California; 1. Authorize the City Manager or designee to approve the award of an agreement with Sierra Pacific Electrical Contracting in the amount of $149,776 for the implementation of the Energy Efficiency and Conservation Grant (EECBG) Voucher Solar Retrofit 2024 project; and 2. Authorize the Director of Finance & Management Services to approve construction contingencies in the total amount of $99,814 for construction of the Project, for a total not to exceed project budget of $249,590; and 3. Authorize the City Manager or designee to execute all documents with Sierra Pacific Electrical Contracting; and 4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project. RESULT: ADOPTED RESOLUTION NO. 2025­007 [7­0] MOVER: Treasure Ortiz, Council Member, Ward 7 SECONDER: Mario Flores, Council Member, Ward 6 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 15 23. Award of Construction Agreement for Improvements at Gutierrez Park to Zeco Inc., and Authorize a Project Budget of $1,100,228.38 (Ward 6) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025-016: 1. Approving the award of a Construction Agreement with Zeco Inc. in the amount of $887,224.55 for Improvements at Gutierrez Park (Project); and 2. Authorizing the construction contingencies, construction management, and administrative costs in the total amount of $177,444.91. 3. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 CIP budget with an additional $100,228.38 from the AB 1600 Parkland and Op Fund to bring the total project budget to $1,100,228.38. 4. Authorizing the City Manager or designee to execute all documents with Zeco Inc.; and 5. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project. 6. Finding the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302 (“Replacement or Reconstruction”). RESULT: ADOPTED RESOLUTION NO. 2025­016 [7­0] MOVER: Mario Flores, Council Member, Ward 6 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 24. Rejecting Construction Bids for Storm Drain Improvement Project (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025-017 Rejecting the Construction Bids for the Storm Drain Improvement Project. RESULT: ADOPTED RESOLUTION NO. 2025­017 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 16 25. Amendment No. 2 to Agreement with Infrastructure Engineers, A Bowman Company (Wards 1, 2, 3, 6 & 7) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve Amendment No. 2 to the Professional Services Agreement with Infrastructure Engineers, A Bowman Company, extending the term until June 30, 2025 to continue the provision of construction management and inspections services for the creation and installation of Advanced Dilemma Zone Detection system at 49 signalized intersections on three corridors: Baseline Street, Mount Vernon Avenue, and Highland Avenue. RESULT: APPROVED STAFF’S RECOMMENDATION [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 26. Award of Construction Agreement for Improvements at Ruben Campos Community Center to Perfection Painting Corp, and Authorize a Project Budget of $392,520 (Ward 1) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025-018: 1. Approving the award of a Construction Agreement with Perfection Painting Corp in the amount of $327,100.00 for the Improvements at Ruben Campos Community Center (Project); and 2. Authorizing the construction contingencies, construction management, and administrative costs in the total amount of $65,420.00 for construction of the project. 3. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 CIP budget with an additional $178,084.00 from the AB 1600 Parkland and Op Fund to bring the total project budget to $392,520.00. 4. Authorizing the City Manager or designee to execute all documents with Perfection Painting Corp; and 5. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project. 6. Finding the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302 (“Replacement or Reconstruction”). PULLED BY STAFF, NO ACTION TAKEN ON THIS ITEM Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 17 27. Award of Construction Agreement for Improvements at Encanto Park to Global Builders Inc., and Authorize a Project Budget of $238,665.60 (Ward 6) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025-019: 1. Approving the award of a Construction Agreement with Global Builders Inc. in the amount of $198,888.00 for Improvements at Encanto Park (Project); and 2. Authorizing the construction contingencies, construction management, and administrative costs in the total amount of $39,777.60 for the construction of the project. 3. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 CIP budget with an additional $24,178.80 from the AB 1600 Parkland and Op Fund to bring the total project budget to $238,665.60. 4. Authorizing the City Manager or designee to execute all documents with Global Builders Inc.; and 5. Authorizing the City Manager or designee to expend the contingency fund, if necessary, to complete the project. 6. Finding the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302 (“Replacement or Reconstruction”). RESULT: ADOPTED RESOLUTION NO. 2025­019 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz 28. Approval for Remaining Grant Funds Allocation for Change Orders – Clean California Local Grant Program Project (Ward 1) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025-020: 1. Authorizing the Director of Finance and Management Services the use of the remaining $79,009.90 in unallocated grant funds for contract change orders and additional unforeseen field conditions related to Southern California Edison utility work; and 2. Authorizing the City Manager or designee to execute all necessary documents, including contract change orders, with SDC Engineering, Inc.; and Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 18 3. Authorizing the City Manager or designee to approve and execute contract change orders as necessary to complete the project within the approved budget; and 4. Authorizing the Director of Finance and Management Services to amend the Capital Improvement Program (CIP) adopted budget to reflect the approved changes. RESULT: ADOPTED RESOLUTION NO. 2025­020 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Juan Figueroa, Council Member, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz DISCUSSION 29. Vanir Building Lease Options for a Permit and Plan Check Counter Location and Office Space Needs Recommendation: Mayor and City Council Receive an update on the lease options for additional office space in the Vanir Building at 290 N. D Street and provide direction to staff. RESULT: DIRECTED STAFF TO HAVE MILLER ARCHITECT DETERMINE A COST ESTIMATE TO IMPLEMENT THE ONE­STOP SHOP ON THE FIRST FLOOR OF VANIR AND IDENTIFY THE CONTRACT TERMS AND CONDITIONS FOR THE OBLIGATIONS FOR MAINTENANCE. RETURN TO THE MAYOR AND CITY COUNCIL AT THE SECOND MEETING IN FEBRUARY. [6­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Treasure Ortiz, Council Member, Ward 7 AYES: Sanchez, Figueroa, Shorett, Knaus, Flores, Ortiz ABSENT: Sandra Ibarra 30. Unaudited FY 2023/24 Year­End Update General Fund Financial Update Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino receive and file the FY 2023/24 Unaudited Year-End Update. RECEIVE AND FILE REPORT – NO ACTION TAKEN Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 19 31. Program Update and Amendments to Violence Intervention and Prevention Program Service Provider Agreements and Budget (All Wards) Recommendation: It is recommended the Mayor and City Council of the City of San Bernardino, adopt Resolution No. 2025-021: 1. Authorizing the City Manager, or designee, to execute an amendment to the agreement and budget with the Board of State and Community Corrections (“BSCC”) for the California Violence Intervention and Prevention Program Cycle 4 grant (“Grant”); and 2. Authorizing the City Manager, or designee, to terminate a Professional Services Agreement (“PSA”) with Victory Outreach San Bernardino (“Victory Outreach”); and 3. Authorizing the City Manager, or designee, to execute an amendment to the PSA with Operation New Hope; and 4. Authorizing the City Manager, or designee, to execute a Subrecipient Agreement with Young Visionaries Youth Leadership Academy (“Young Visionaries”), and PSAs with The Connie Rice Institute for Urban Peace (“Connie Rice”), and Loma Linda University Institute for Community Partnerships (“Loma Linda”) for community violence intervention services; and 5. Authorizing the Interim Finance and Management Services Director to issue Purchase Orders to Young Visionaries in a not to exceed (“NTE”) amount of $249,000 (“$249K”), Operation New Hope in a NTE amount of $458,000 (“$458K”), Connie Rice in a NTE amount of $110,000 (“$110K”); and Loma Linda in a NTE amount of $142,000 (“$142K”) from BSCC funding for community violence intervention services; and 6. Authorizing the Interim Finance and Management Services Director to reallocate $104,969.41 in American Resue Plan Act (“ARPA”) funding from Victory Outreach to Young Visionaries (in the amount of $50,578.88) and Operation New Hope (in the amount of $54,390.53). RESULT: ADOPTED RESOLUTION NO. 2025­021 [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES & MEETINGS At this time the mayor and City Council updates were heard. At 9:13 p.m. the Mayor and City Council convened into Closed Session for Item C on the Closed Session Agenda. CLOSED SESSION REPORT There was no reportable action from Closed Session. Regular Meeting Annotated Agenda January 15, 2025 Mayor and City Council of the City of San Bernardino Page 20 ADJOURNMENT The meeting of the Mayor and City Council was adjourned on Wednesday, January 15, 2024, at 10:29 p.m. in memory of Jessica Torres, Mercedes Flores Rocha, and city employees who have lost loved ones. The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will adjourn to the Regular Meeting on February 05, 2025, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92401. Closed Session will begin at 4:00 p.m. and the Open Session will begin at 5:00 p.m. Genoveva Rocha, CMC, City Clerk