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HomeMy WebLinkAbout05-07-2025 Annotated AgendaCITY OF SAN BERNARDINO ANNOTATED AGENDA FOR THE REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY AND, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY WEDNESDAY, MAY 7, 2025 3:00 PM - CLOSED SESSION 5:00 PM - OPEN SESSION FELDHEYM CENTRAL LIBRARY • SAN BERNARDINO, CA 92410 • WWW.SBCITY.ORG Theodore Sanchez Helen Tran Dr. Treasure Ortiz COUNCIL MEMBER, WARD 1 MAYOR COUNCIL MEMBER, WARD 7 Sandra Ibarra Bill Gallardo COUNCIL MEMBER, WARD 2 INTERIM CITY MANAGER Juan Figueroa Sonia Carvalho MAYOR PRO-TEM, WARD 3 CITY ATTORNEY Fred Shorett Telicia Lopez COUNCIL MEMBER, WARD 4 ACTING CITY CLERK Kim Knaus COUNCIL MEMBER, WARD 5 Mario Flores COUNCIL MEMBER, WARD 6 City of San Bernardino 201 North E Street San Bernardino, CA 92401 http://www.sbcity.org Mayor Helen Tran Council Members Theodore Sanchez Sandra Ibarra Juan Figueroa Fred Shorett Kim Knaus Mario Flores Dr. Treasure Ortiz Annotated Agenda FOR THE REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY WEDNESDAY, MAY 7, 2025 3:00 P.M. The Regular Meeting of the Mayor and City Council of the City of San Bernardino was called to order at 3:04 p.m. by Mayor Helen Tran on Wednesday, May 7, 2025, at Feldheym Central Library, San Bernardino, CA. CALL TO ORDER Attendee Name Title Status Arrived Theodore Sanchez Council Member, Ward 1 Present Sandra Ibarra Council Member, Ward 2 Late 3:12 p.m. Juan Figueroa Mayor Pro-Tem, Ward 3 Present Fred Shorett Council Member, Ward 4 Present Kim Knaus Council Member, Ward 5 Late 3:21 p.m. Mario Flores Council Member, Ward 6 Present Dr. Treasure Ortiz Council Member, Ward 7 Present Helen Tran Mayor Present Bill Gallardo Interim City Manager Present Albert Maldonado Assistant City Attorney Present Telicia Lopez Acting City Clerk Present Perla Lopez Deputy City Clerk Present Regular Meeting Annotated Agenda May 7, 2025 Mayor and City Council of the City of San Bernardino Page 2 3:00 P.M. CLOSED SESSION PUBLIC COMMENT At this time, Closed Session public comments were heard. CLOSED SESSION A) CONFERENCE WITH LEGAL COUNSEL ­ EXISTING LITIGATION (PURSUANT TO GOVERNMENT CODE SECTION 54956.9(A) AND (D)(1): i) Estate of Robert Brown, by and through its Personal Representative, Victoria Brown v. City of San Bernardino, United States District Court Case No. 5:24-cv-02617-KK-DTB ii) Evelyn Bright v. City of San Bernardino, et al., San Bernardino Superior Court Case No. CIVSB2325471 B) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation (Pursuant to Government Code Section 54956.9(d)(2)): i) Notice of Claim, Robert Jeffrey Cortez, dated March 27, 2025, Claim No. GHC0067190 ii) Notice of Claim, Treasure Ortiz, dated March 28, 2025, Claim No. GHC0082770 C) CONFERENCE WITH LABOR NEGOTIATOR (PURSUANT TO GOVERNMENT CODE SECTION 54957.6): i) Agency Designated Representative: City Manager or Designee Employee Organization: General Unit – Teamsters Local 1932, Management Confidential Group – SBCMA, Mid Management Unit – Teamsters Local 1932, Police Dispatch Unit – SBPDA, San Bernardino Police Civilian Association – AFSCME Local 4710, Police Management Unit – PMA and Police Safety Unit – SBPOA ii) Agency Designated Representative: City Attorney or other Mayor and City Council Designee. Unrepresented Employee: City Manager 5:00 P.M. The Regular Meeting of the Mayor and City Council of the City of San Bernardino was called to order at 5:05 p.m. by Mayor Helen Tran on Wednesday, May 7, 2025, at Feldheym Central Library, San Bernardino, CA. Regular Meeting Annotated Agenda May 7, 2025 Mayor and City Council of the City of San Bernardino Page 3 Attendee Name Title Status Arrived Theodore Sanchez Council Member, Ward 1 Present Sandra Ibarra Council Member, Ward 2 Present Juan Figueroa Mayor Pro-Tem, Ward 3 Present Fred Shorett Council Member, Ward 4 Present Kim Knaus Council Member, Ward 5 Present Mario Flores Council Member, Ward 6 Present Dr. Treasure Ortiz Council Member, Ward 7 Present Helen Tran Mayor Present Bill Gallardo Interim City Manager Present Albert Maldonado Assistant City Attorney Present Telicia Lopez Acting City Clerk Present Perla Lopez Deputy City Clerk Present INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Lee Coe from Calvary Chapel lead the invocation and Mayor Pro-Tem Juan Figueroa lead the Pledge of Allegiance. CLOSED SESSION REPORT Assistant City Attorney Albert Maldonado announced that there were two items to report on. He would report on the first and defer to the Mayor to report on the second. Assistant City Attorney Maldonado reported that the City Council unanimously voted to approve the proposed settlement of $4,875,000 for items A(i) and B(i), noting that both claims are associated. Mayor Tran read a statement on behalf of herself and the Council for item B(ii) denying the claim for Treasure Ortiz. PRESENTATIONS 1. Proclamation for National Police Week in the City of San Bernardino – May 11 – 17, 2025 (All Wards) The Mayor and City Council presented the proclamation to Captain. Nelson Carrington, San Bernardino Police Department. At this time Mayor Tran reordered the agenda, hearing item nos. 10 and 11 of the Consent Calendar before Presentation Item No. 2. Regular Meeting Annotated Agenda May 7, 2025 Mayor and City Council of the City of San Bernardino Page 4 10. Approval of a Funding Agreement with the County of San Bernardino in the amount of $569,250 with $189,750 of City matching funds for Newmark Field Improvements (Ward 4) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, Adopt Resolution No. 2025-280: 1. Authorizing the City Manager, or designee, to execute a Funding Agreement with the County of San Bernardino to receive $569,250 in County funds for Newmark Field Improvements; and 2. Approve matching funding in the amount of $189,750 from the City’s CIP Fund; and 3. Authorizing the City Manager, or designee, to conduct all additional negotiations, signings, and submittals of necessary documents to receive the County funds; and 4. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 budget in both revenues and expenditures, and appropriate $758,425 for the Newmark Field Improvements. RESULT: ADOPTED RESOLUTION NO. 2025­280 [7­0] MOVER: Mario Flores, Council Member, Ward 6 SECONDER: Juan Figueroa, Mayor Pro-Tem, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None Regular Meeting Annotated Agenda May 7, 2025 Mayor and City Council of the City of San Bernardino Page 5 11. Approval of Funding Agreement with the County of San Bernardino for La Plaza Park Improvements (Ward 1) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2025-281: 1. Authorizing the City Manager, or designee, to execute a Funding Agreement with the County of San Bernardino to receive $1,342,243 in County funds for La Plaza Park improvements; and 2. Approving matching funding in the amount of $447,414 from the City’s CIP Fund; and 3. Authorizing the City Manager, or designee, to conduct all additional negotiations, signings, and submittals of necessary documents to receive the County funds; and 4. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 budget in both revenues and expenditures, and appropriate $1,789,657 for La Plaza Park improvements. RESULT: ADOPTED RESOLUTION NO. 2025­281 [7­0] MOVER: Mario Flores, Council Member, Ward 6 SECONDER: Juan Figueroa, Mayor Pro-Tem, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None At this time the regular agenda was resumed. 2. Vice Chair & 5th District Supervisor Joe Baca, Jr. (San Bernardino County) Check Presentation: $569,250 to the City of San Bernardino for Newmark Field Improvements (Ward 4) The Mayor and City Council were presented with two checks by Supervisor Joe Baca Jr for Newmark Field Improvements and La Plaza Park Improvements. APPOINTMENTS There was a consensus among the Mayor and City Council to vote on the appointments in one vote. RESULT: APPROVED APPOINTMENTS ITEMS NOS. 3, 4, AND 5[8­0] MOVER: Juan Figueroa, Mayor Pro-Tem, Ward 3 SECONDER: Sandra Ibarra, Council Member, Ward 2 AYES: Sanchez, Ibarra, Shorett, Figueroa, Knaus, Flores, Ortiz, Mayor Tran NOES: None 3. Water Board Reappointment of Cecilia A. Callicott Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the reappointment of Ms. Cecilia A. Callicott to the Water Board with a six-year term of office ending in May 2031. Council Office staff have Regular Meeting Annotated Agenda May 7, 2025 Mayor and City Council of the City of San Bernardino Page 6 verified the appointee is a registered voter within the City. RESULT: APPROVED APPOINTMENT [8­0] MOVER: Juan Figueroa, Mayor Pro-Tem, Ward 3 SECONDER: Sandra Ibarra, Council Member, Ward 2 AYES: Sanchez, Ibarra, Shorett, Figueroa, Knaus, Flores, Ortiz, Mayor Tran NOES: None 4. Animal Control Commission Appointment of Claudia M. Rodriguez (Mayor’s Appointment) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the appointment of Ms. Claudia M. Rodriquez to the Animal Control Commission. Ms. Claudia M. Rodriquez will replace Jason Kakpo-Moore with the term ending December 2026. RESULT: APPROVED APPOINTMENT [8­0] MOVER: Juan Figueroa, Mayor Pro-Tem, Ward 3 SECONDER: Sandra Ibarra, Council Member, Ward 2 AYES: Sanchez, Ibarra, Shorett, Figueroa, Knaus, Flores, Ortiz, Mayor Tran NOES: None 5. Public Safety and Human Relations Commission Appointment of Damien L. Groce (Mayor’s Appointment) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the appointment of Mr. Damien L. Groce to the Public Safety and Human Relations Commission representing the Mayors appointee. Mr. Groce will replace Mrs. Kimberly Knaus with the term ending December 2026. Council Staff has verified that the appointee is a registered voter within the City. RESULT: APPROVED APPOINTMENT [8­0] MOVER: Juan Figueroa, Mayor Pro-Tem, Ward 3 SECONDER: Sandra Ibarra, Council Member, Ward 2 AYES: Sanchez, Ibarra, Shorett, Figueroa, Knaus, Flores, Ortiz, Mayor Tran NOES: None Regular Meeting Annotated Agenda May 7, 2025 Mayor and City Council of the City of San Bernardino Page 7 PUBLIC HEARING 6. Resolution Imposing Liens on Certain Parcels of Real Property for Unpaid Business Registration Taxes and Penalties (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Conduct a public hearing to receive public comments on the matter; and 2. Adopt Resolution No. 2025-278 of the Mayor and City Council of the City of San Bernardino, California, imposing liens on certain parcels of real property for unpaid business registration taxes and penalties; and 3. Direct the Finance and Management Services Director to remove any properties from the Business Registration Lien List (Exhibit A to the Resolution) which are resolved prior to the hearing. Mayor Tran opened the Public Hearing at 5:31 p.m. Staff provided a presentation. There were no public comments. Mayor Tran closed the Public Hearing at 5:34 p.m. RESULT: ADOPTED RESOLUTION NO. 2025­278 [7­0] MOVER: Juan Figueroa, Mayor Pro-Tem, Ward 3 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Sanchez, Ibarra, Shorett, Figueroa, Knaus, Flores, Ortiz NOES: None CITY MANAGER UPDATE Interim City Manager Bill Gallardo provided the City Manager Update. PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA At this time, public comments were heard. CONSENT CALENDAR Items on the Consent Calendar are considered routine and are voted on in a single motion unless a council or staff member has pulled the item for more discussion. RESULT: APPROVED THE CONSENT CALENDAR AND PULLED ITEM NOS. 10 AND 11 FOR SEPARATE VOTE AND ITEM NOS. 17 AND 18 FOR FURTHER DISCUSSION [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None Regular Meeting Annotated Agenda May 7, 2025 Mayor and City Council of the City of San Bernardino Page 8 7. Approval of Various Mayor and City Council Meeting Minutes Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the meeting minutes for the following dates: 1. April 10, 2024 Special Meeting of the Mayor and City Council 2. October 24, 2024 Special Meeting of the Mayor and City Council RESULT: APPROVED STAFF’S RECOMMENDATION [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None 8. Resolution Imposing Liens on Certain Real Property to Recover Costs for Code Enforcement Abatements (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025-279, imposing liens on certain real property located within the City San Bernardino for the costs of public nuisance abatements. RESULT: ADOPTED RESOLUTION NO. 2025­279 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None 9. Amendment No. 1 to the Professional Services Agreement Between the City of San Bernardino and Michael Baker International for Federal Grant Administration Services (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Approve Amendment No. 1 to the professional services agreement between the City of San Bernardino and Michael Baker International, increasing the total compensation by $129,172, not to exceed $373,091. 2. Authorize the City Manager to execute Amendment No. 1 to the Professional Services Agreement between the City of San Bernardino and Michael Baker International. 3. Authorize the City Manager to enter into subsequent amendments related to the scope of work and increases in compensation up to an additional $130,000, not to exceed a total Master Agreement compensation of $403,091. Regular Meeting Annotated Agenda May 7, 2025 Mayor and City Council of the City of San Bernardino Page 9 RESULT: APPROVED STAFF’S RECOMMENDATION [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None This item was heard at the beginning of the meeting. 10. Approval of a Funding Agreement with the County of San Bernardino in the amount of $569,250 with $189,750 of City matching funds for Newmark Field Improvements (Ward 4) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, Adopt Resolution No. 2025-280: 1. Authorizing the City Manager, or designee, to execute a Funding Agreement with the County of San Bernardino to receive $569,250 in County funds for Newmark Field Improvements; and 2. Approve matching funding in the amount of $189,750 from the City’s CIP Fund; and 3. Authorizing the City Manager, or designee, to conduct all additional negotiations, signings, and submittals of necessary documents to receive the County funds; and 4. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 budget in both revenues and expenditures, and appropriate $758,425 for the Newmark Field Improvements. RESULT: ADOPTED RESOLUTION NO. 2025­280 [7­0] MOVER: Mario Flores, Council Member, Ward 6 SECONDER: Juan Figueroa, Mayor Pro-Tem, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None Regular Meeting Annotated Agenda May 7, 2025 Mayor and City Council of the City of San Bernardino Page 10 This item was heard at the beginning of the meeting. 11. Approval of Funding Agreement with the County of San Bernardino for La Plaza Park Improvements (Ward 1) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution No. 2025-281: 1. Authorizing the City Manager, or designee, to execute a Funding Agreement with the County of San Bernardino to receive $1,342,243 in County funds for La Plaza Park improvements; and 2. Approving matching funding in the amount of $447,414 from the City’s CIP Fund; and 3. Authorizing the City Manager, or designee, to conduct all additional negotiations, signings, and submittals of necessary documents to receive the County funds; and 4. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 budget in both revenues and expenditures, and appropriate $1,789,657 for La Plaza Park improvements. RESULT: ADOPTED RESOLUTION NO. 2025­281 [7­0] MOVER: Mario Flores, Council Member, Ward 6 SECONDER: Juan Figueroa, Mayor Pro-Tem, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None 12. City of San Bernardino Police Department Annual Assembly Bill 481 Military Equipment Usage Report (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Receive and file the Department’s annual military equipment use report; and 2. Approve the Department’s request to acquire additional life-saving equipment in accordance with Assembly Bill 481. RESULT: APPROVED STAFF’S RECOMMENDATION [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None Regular Meeting Annotated Agenda May 7, 2025 Mayor and City Council of the City of San Bernardino Page 11 13. Resolution Adopting the City of San Bernardino Local Hazard Mitigation Plan 2024 (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, Adopt Resolution No. 2025-282 and Adopt the City of San Bernardino Local Hazard Mitigation Plan 2024. RESULT: ADOPTED RESOLUTION NO. 2025­282 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None 14. Adopt Resolution Authorizing the Submittal of Individual CalRecycle Payment Program Applications and Related Authorizations for All Payment Programs (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025-283: 1. Authorize the City Manager, or their designee, to submit an application to CalRecycle for any and all payment programs offered. 2. Authorize the City Manager, or their designee, to act as Signature Authority to execute all documents necessary to implement and secure payment under such programs. 3. These authorizations remain effective until rescinded by the Signature Authority or the governing body. RESULT: ADOPTED RESOLUTION NO. 2025­283 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None Regular Meeting Annotated Agenda May 7, 2025 Mayor and City Council of the City of San Bernardino Page 12 15. Resolution Approving Final Tract Map No. 20051 (Ward 5) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, Adopt Resolution No. 2025-284 by the Mayor and City Council of the City of San Bernardino, California, approving Final Tract Map No. 20051 (Subdivision 17-01) involving the subdivision of two (2) parcels (APN 0261-041-21 & 22) containing a total of approximately 2.8 acres into eight (8) single family residential lots ranging in size from 11,918 to 12,707 square feet and to allow the construction of eight (8) single- family residences (one & two-story), along with the construction of required on-site and off-site improvements, located at the northeast corner of Ohio Avenue and Chestnut Avenue; accepting the public dedications as set forth on said map; and authorizing execution of the standard form of agreement for the subdivision improvements. RESULT: ADOPTED RESOLUTION NO. 2025­284 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None 16. Approval of Amendment No.1 to the Construction Agreement with HUR Flooring Corporation for the Rudy Hernandez Community Center Gym Flooring Replacement Project (Ward 1) Recommendation It is recommended that the Mayor and City Council of the City of San Bernardino, California, 1. Approve Amendment No. 1 to the Construction Agreement with HUR Flooring Corporation for Rudy Hernandez Community Center Gym Flooring Replacement (“Project”); and 2. Authorize the City Manager or his or her designee to execute all necessary documents with HUR Flooring Corporation. RESULT: APPROVED STAFF’S RECOMMENDATION [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None Regular Meeting Annotated Agenda May 7, 2025 Mayor and City Council of the City of San Bernardino Page 13 17. Resolution Declaring Intention to Conduct a Public Hearing on July 2, 2025, to Consider Adjusting the Maximum Permitted Service Rates for Integrated Solid Waste Collection, Processing, And Disposal Services (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, Adopt Resolution No. 2025-285, Declaring its intention to conduct a public hearing on July 2, 2025, to consider adjusting the maximum permitted service rates for integrated solid waste collection, processing and disposal services. RESULT: ADOPTED RESOLUTION NO. 2025­285 [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None 18. Award a Construction Agreement to Matich Corporation for the Pavement Rehabilitation at Fourteen Locations in the amount of $4,750,755.00 (Project No. SS25­004) (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino California; 1. Approve the award of the Construction Agreement with Matich Corporation, in the amount of $4,750,755.00 for the P avement Rehabilitation at Fourteen Locations (Project); and 2. Authorize the project construction, construction contingencies, construction management, staff administrative costs, and independent soil and pavement testing, in the total amount of $1,500,000 for construction of the project; and 3. Authorize the City Manager or designee to execute all documents with Matich Corporation; and 4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project. RESULT: APPROVED STAFF’S RECOMMENDATION [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Fred Shorett, Council Member, Ward 4 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None Regular Meeting Annotated Agenda May 7, 2025 Mayor and City Council of the City of San Bernardino Page 14 19. Resolution Authorizing the Submittal of Individual CalRecycle Grant Applications and Related Authorizations for All CalRecycle Grant Programs (All Wards) Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025-286: 1. Authorizing the City Manager, or their designee, to submit an application to CalRecycle for any and all grant programs offered. 2. Authorize the City Manager, or their designee, to act as Signature Authority to execute all documents necessary to implement and secure payment under such programs. 3. These authorizations are effective until rescinded by the Signature Authority or the governing body. RESULT: ADOPTED RESOLUTION NO. 2025­286 [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Theodore Sanchez, Council Member, Ward 1 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None 20. Award Professional Services Agreement with Alliant Insurance Services, Inc. for Employee Benefit Brokerage and Consulting Services in the amount of $150,000 (All Wards) Recommendation: It is recommended that the Mayor and City Council of San Bernardino, California 1. Authorize the Interim City Manager, or designee, to execute a professional services agreement with Alliant Insurance Services, Inc., as a sole source vendor to provide health insurance brokerage and consulting services for the City’s employee healthcare program. 2. Authorize the Director of Finance and Management Services to issue a purchase order to Alliant Insurance Services, Inc., in an amount not to exceed $150,000. RESULT: APPROVED STAFF’S RECOMMENDATION [7­0] MOVER: Fred Shorett, Council Member, Ward 4 SECONDER: Treasure Ortiz, Council Member, Ward 7 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None Regular Meeting Annotated Agenda May 7, 2025 Mayor and City Council of the City of San Bernardino Page 15 ITEMS TO BE CONSIDERED FOR FUTURE MEETINGS 21. Discuss the Potential of Creating a Vacant Building and Land Maintenance Fee Ordinance (All Wards) ­ Council Member Ortiz RESULT: APPROVED ITEM TO BE CONSIDERED FOR FUTURE MEETINGS [7­0] MOVER: Theodore Sanchez, Council Member, Ward 1 SECONDER: Juan Figueroa, Mayor Pro-Tem, Ward 3 AYES: Sanchez, Ibarra, Figueroa, Shorett, Knaus, Flores, Ortiz NOES: None 22. Consider approval of the Request for Proposals process on contract legal services as it ensures transparency, accountability, and alignment with the city's goals and budget priorities. It allows elected officials to provide oversight, promote fair competition, and uphold public trust in the procurement of legal services (All Wards) ­ Mayor Helen Tran Council Member Sanchez motioned to table the item indefinitely seconded by Council Member Shorett. Council Member Ortiz made a substitute motion to consider the item, and Council Member Flores seconded the motion. Council Member Sanchez withdrew his motion to table the item indefinitely. RESULT: FAILED SUBSTITUTE MOTION TO APPROVED ITEM TO BE CONSIDERED FOR FUTURE MEETINGS [2­5] MOVER: Treasure Ortiz, Council Member, Ward 7 SECONDER: Mario Flores, Council Member, Ward 6 AYES: Flores and Ortiz NOES: Sanchez, Ibarra, Figueroa, Shorett, Knaus MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES & MEETINGS At this time, the Mayor and City Council provided updates to the community. ADJOURNMENT The meeting of the Mayor and City Council was adjourned on Wednesday, May 7, 2025, at 7:53 p.m. The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will adjourn to the next Regular Meeting on Wednesday, May 21, 2025, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92401. Closed Session will begin at 4:00 p.m., and Open Session will begin at 5:00 p.m. Telicia Lopez, CMC, Acting City Clerk