Loading...
HomeMy WebLinkAboutJune 4, 2025 Agenda MCCMayor and City Council of the City of San Bernardino CITY OF SAN BERNARDINO AGENDA FOR THE REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SUCCESSOR HOUSING AGENCY TO THE REDEVELOPMENT AGENCY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE HOUSING AUTHORITY, AND MAYOR AND CITY COUNCIL OF THE CITY OF SAN BERNARDINO ACTING AS THE SAN BERNARDINO JOINT POWERS FINANCING AUTHORITY WEDNESDAY, JUNE 04, 2025 4:00 PM ­ CLOSED SESSION 5:00 PM ­ OPEN SESSION NORMAN F. FELDHEYM CENTRAL LIBRARY • 555 WEST 6TH STREET • SAN BERNARDINO, CA 92410 SANBERNARDINO.GOV Theodore Sanchez Helen Tran Dr. Treasure Ortiz COUNCIL MEMBER, WARD 1 COUNCIL MEMBER, WARD 7 MAYOR Sandra Ibarra Bill Gallardo COUNCIL MEMBER, WARD 2 INTERIM CITY MANAGER Juan Figueroa Sonia Carvalho MAYOR PRO TEM, WARD 3 CITY ATTORNEY Fred Shorett Telicia Lopez COUNCIL MEMBER, WARD 4 ACTING CITY CLERK Kim Knaus COUNCIL MEMBER, WARD 5 Mario Flores COUNCIL MEMBER, WARD 6 Welcome to a meeting of the Mayor and City Council of the City of San Bernardino Please view the last pages of the agenda for public comment options, or click on the following link: tinyurl.com/mccpubliccomments PLEASE CONTACT THE CITY CLERK'S OFFICE (909) 384­5002 TWO WORKING DAYS PRIOR TO THE MEETING FOR ANY REQUESTS FOR REASONABLE ACCOMMODATIONS To view PowerPoint presentations, written comments, or any revised documents for this meeting date, use this link: TINYURL.COM/AGENDABACKUP. Select the corresponding year and meeting date folders to view documents. Mayor and City Council of the City of San Bernardino Page 2 CALL TO ORDER Attendee Name Council Member, Ward 1 Theodore Sanchez Council Member, Ward 2 Sandra Ibarra Mayor Pro Tem, Ward 3 Juan Figueroa Council Member, Ward 4 Fred Shorett Council Member, Ward 5 Kim Knaus Council Member, Ward 6 Mario Flores Council Member, Ward 7 Dr. Treasure Ortiz Mayor Helen Tran Interim City Manager Bill Gallardo City Attorney Sonia Carvalho Acting City Clerk Telicia Lopez 4:00 P.M. CLOSED SESSION PUBLIC COMMENT CLOSED SESSION Pg. 14 A) PUBLIC EMPLOYEE APPOINTMENT (Pursuant to Government Code Section 54957) Title: City Manager B) CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6): i) Agency Designated Representative: City Manager or Designee Employee Organization: General Unit – Teamsters Local 1932, Management Confidential Group – SBCMA, Mid Management Unit – Teamsters Local 1932, Police Dispatch Unit – SBPDA, San Bernardino Police Civilian Association – AFSCME Local 4710, Police Management Unit – PMA and Police Safety Unit – SBPOA ii) Agency Designated Representative: City Attorney or other Mayor and City Council Designee. Unrepresented Employee: City Manager 5:00 P.M. INVOCATION AND PLEDGE OF ALLEGIANCE CLOSED SESSION REPORT PRESENTATIONS 1. Proclamation for Pride Month in the City of San Bernardino – June 2025 (All Wards) Pg. 15 Mayor and City Council of the City of San Bernardino Page 3 PUBLIC HEARING 2. AB 2561 Annual Vacancy Rate Report (All Wards) Pg. 17 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Conduct a public hearing in accordance with AB 2561 (2024); and 2. Receive and file a report on the City of San Bernardino’s annual vacancy rate. 3. City Manager’s Proposed Fiscal Year 2025/26 Operating Budget & FY 2026­2030 Capital Improvement Program (All Wards) Pg. 22 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino: 1. Conduct the Public Hearing on the proposed Fiscal Year 2025/26 Operating Budget and 2025/26­2029/30 Capital Improvement Plan; and 2. Adopt Resolution No. 2025­298 approving the City of San Bernardino’s Fiscal Year 2025/26 Operating Budget and 2025/26­2029/30 Capital Improvement Plan; and 3. Approve the reallocation of General Fund expenses to the Gas Tax fund, as reflected in the FY 2025/26 Proposed Budget; and 4. Authorize the creation of the Operations and Maintenance Department and the Director of Operations and Maintenance position; and 5. Adopt Resolution No. 2025­299 establishing the City’s Appropriations Limit as required by Article XIIIB of the California State Constitution; and 6. Approve the FY2025­26 Position Summary; and 7. Adopt Resolution No. 2025­300 approving the updated Investment Policy for FY 2025/26; and 8. Formally approve any modifications made during the Public Hearing to be incorporated into the City of San Bernardino’s Fiscal Year 2025/26 Operating Budget and 2025/26­2029/30 Capital Improvement Plan and included as part of the final adopted budgets. 4. Draft Fiscal Year 2025­2029 Consolidated Plan, Draft Analysis of Impediments to Fair Housing, and Draft FY 2025­2026 Annual Action Plan Associated with the Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grant Programs (All Wards) Pg. 198 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: Mayor and City Council of the City of San Bernardino Page 4 1. Conduct a Public Hearing to receive public comments on the draft Fiscal Year 2025­2029 Consolidated Plan, draft Analysis of Impediments to Fair Housing Choice, and draft Fiscal Year 2025­2026 Annual Action Plan associated with the Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grant Programs; and 2. Authorize the City Manager, or designee, to take any further actions and execute any documents and agreements as necessary to effectuate the submittal of the draft Consolidated Plan and draft Annual Action Plan and necessary certifications to the United States Department of Housing and Urban Development. 5. Approve the 2025 Fireworks Regulatory Fee Rate or Adopt an Urgency Ordinance establishing a One­Year Moratorium on the Sale and Use of Safe and Sane Fireworks for FY2025­26 (All Wards) Pg. 502 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Adopt Resolution No. 2025­301 setting the 2025 Regulatory Fee Rate of 10% for the sale of "safe and sane" fireworks in the City; or 2. Introduce, Read by Title Only, Waive Further Reading of, and Adopt Urgency Ordinance MC­1652 adding a new Section 8.60.180 to the City’s Municipal Code (“Code”) establishing a one­year moratorium on the sale and use of safe and sane fireworks in the City; and direct Staff to prepare a Regular Ordinance establishing a one­year moratorium on the sale and use of safe and sane fireworks in the City CITY MANAGER UPDATE PUBLIC COMMENTS FOR ITEMS LISTED AND NOT LISTED ON THE AGENDA CONSENT CALENDAR 6. Approval of Various Mayor and City Council Meeting Minutes (All Wards) Pg. 517 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, approve the meeting minutes for the following dates: 1. November 20, 2024 Regular Meeting Minutes\ 2. December 4, 2024 Special Meeting Minutes 3. December 18, 2024 Regular Meeting Minutes 4. December 18, 2024 Special Meeting Minutes Mayor and City Council of the City of San Bernardino Page 5 7. Rescind and Reapprove the Award of a Construction Agreement to Matich Corporation for the Pavement Rehabilitation at Fourteen Locations in the amount of $4,750,755.00 (Project No. SS25­004) (All Wards) Pg. 560 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino California: 1. Rescind the approval of the Construction Agreement awarded to Matich Corporation on May 7, 2025, in the of $4,750,755.00 for the Pavement Rehabilitation at Fourteen Locations (Project); and 2. Approve the award of the Construction Agreement awarded to Matich Corporation, in the of $4,750,755.00 for the Pavement Rehabilitation at Fourteen Locations (Project); and 3. Authorize the project construction, construction contingencies, construction management, staff administrative costs, and independent soil and pavement testing, in the total amount of $1,500,000 for construction of the project; and 4. Authorize the City Manager or designee to execute all documents with Matich Corporation; and 5. Authorize the City Manager or designee to expend the contingency fund, if necessary to complete the project. 8. Approve a Vendor Services Agreement (VSA) with Sehi Computer Products in an amount not to exceed $132,352.35, to expand fiber optic capabilities at the City of San Bernardino Police Department (All Wards) Pg. 637 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Authorize the City Manager to execute a Professional Services Agreement with Sehi Computer Products for the procurement of fiber optic hardware and installation services; 2. Authorize the Director of Finance & Management Services, or their designee, to issue a purchase order to Sehi Computer Products in an amount not to exceed $132,352.35. 9. Approve a Goods Purchase Agreement with Ingram Library Services, LLC for the purchase of books in an amount not to exceed $175,000 (All Wards) Pg. 657 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, 1. Authorize the City Manager to execute the Goods Purchase Agreement with Ingram Library Services, LLC, through June 30, 2027, for the purchase of Mayor and City Council of the City of San Bernardino Page 6 Library books; and 2. Authorize the Interim Director of Finance and Management Services to approve an annual purchase order for an amount not to exceed $175,000 per fiscal year. 10. Adopt Resolution and Budget Amendment FY 24/25, Recreation and Community Services for the Sponsorship of the 2025 Lunar New Year ($5,320.00) in Revenue and Expense budget allocations (All Wards) Pg. 771 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025­302 authorizing the Director of Finance and Management Services to amend the FY2024/25 budget in revenue and expenditures by $5,320 for the sponsorship payments received to support the Lunar New Year Event. 11. Adopt Resolution Authorizing the City Manager to execute a contract with the County of San Bernardino for the acceptance of funds toward 75% of the purchase of Unmanned Aerial Systems for a Drone First Responder Program (All Wards) Pg. 782 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, adopt Resolution No. 2025­303, authorizing: 1. The City Manager to execute a contract with the County of San Bernardino for the acceptance of $562,500 from the County Board of Supervisors, for the purchase of 75% of Unmanned Aerial Systems and equipment for a Drone First Responder Program. 2. The Director of Finance and Management Services to amend the FY 2025/26 operating budget for the amount of $562,500 in both revenue and expenditures. 12. Approve a Professional Services Agreement with Alarm Program System LLC for Alarm Permit and False Alarm Management Services (All Wards) Pg. 814 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, authorize the City Manager to execute a Professional Services Agreement with Alarm Program Systems LLC to provide alarm registration and false alarm management services for a term beginning July 1, 2025, through June 30, 2028, with an option to extend for two additional years. 13. Resolutions Adopting List of Projects under SB1 2025/2026 Road Maintenance Program, Recording Supplemental Appropriations in the amount of $7,352,750.90 (All Wards) Pg. 846 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California, 1. Adopt Resolution No. 2025­306 approving the Road Maintenance and Rehabilitation proposed project list for submittal to the California Transportation Commission and adopting a list of projects for Fiscal Year 2025/26 to be funded by Senate Bill 1: Road Repair and Accountability Act of 2017; and Mayor and City Council of the City of San Bernardino Page 7 2. Adopt Resolution No. 2025­307 authorizing the Interim Director of Finance and Management Services to amend the FY 2025/26 Capital Improvement Plan, recording supplemental appropriations in the amount of $5,943,708.00 in SB1 Fund and $1,409,042.90 in Measure I Fund, for a total additional appropriation of $7,352,750.90 for Street Rehabilitation – Major Arterial Entrances to the City (Project No. 13655) Project. 14. Award the Construction Agreement to Leonida Builders Inc. for the construction of concrete pads, utility connections and other site improvements for the installation of the Twelve Modular Kennel Buildings, and Parking Lot Improvements for Animal Services in the amount of $1,075,370.00 (Ward 3) Pg. 859 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino California; 1. Adopt Resolution 2025­304 authorizing the Director of Finance and Management Services to amend the FY 2024/25 CIP Budget with an additional $653,153.88 for the San Bernardino Animal Shelter Improvements Project using the Measure S fund balance.; and 2. Approve the award of a Construction Agreement with Leonida Builders Inc., in the amount of $1,075,370.00 for the construction of concrete pads, utility connections and other improvements for the installation of Twelve Modular Building and parking lot improvements (Project); and 3. Authorize construction contingencies, construction management, and administrative costs in the total amount of $500,000.00 for construction of the project; and 4. Authorize the City Manager or designee to execute all documents with Leonida Builders Inc.; and 5. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project; and 6. Find the Project exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines § 15302 (“Replacement or Reconstruction”). 15. Amendment No. 1 to Progressive Design Build Contract with Tilden­Coil Constructors for the California Theater Improvements Project increasing the total amount by $1,747,404 (Ward 1) Pg. 928 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California adopt Resolution 2025­305: 1. Approving Amendment No. 1 to the Progressive Design­Build Contract with Tilden­Coil Constructors, Inc. in the amount of $1,747,404 for the California Theater Improvements (Project); and 2. Authorizing the Director of Finance and Management Services to amend the FY 2024/25 Capital Improvement Plan budget with an additional Mayor and City Council of the City of San Bernardino Page 8 $960,255 from the Cultural Development Fund for the project; and 3. Authorizing the City Manager or designee to execute all documents with Tilden­Coil Constructors; and 4. Authorizing the City Manager or designee to expend the contingency fund in the amount of $212,851, if necessary, to complete the project. 16. Approve Amendment No. 1 to the Agreement with Z & K Consultants, Inc. for Nicholson Park Construction Management and Construction Inspection Services in the amount of $144,158.90 (Ward 6) Pg. 947 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Approve Amendment No. 1 to the Professional Services Agreement with Z & K Consultants, Inc. in the amount of $144,158.90 for the Construction Management and Construction Inspection Services at Nicholson Park Improvements, increasing the not to exceed amount to $663,221.90 (Project); and 2. Authorize additional project contingencies in the total amount of $14,415.89 for the Construction Management and Construction Inspection Services of the Project; and 3. Authorize the City Manager or designee to execute all documents with Z & K Consultants, Inc.; and 4. Authorize the City Manager or designee to expend the contingency fund, if necessary, to complete the project. DISCUSSION 17. Approve a City Manager Employment Agreement (All Wards) Pg. 986 Recommendation: It is recommended that the Mayor and City Council of the City of San Bernardino, California: 1. Approve a City Manager Employment Agreement on behalf of the Mayor and City Council; and 2. Authorize the Mayor to execute the City Manager Employment Agreement on behalf of the Council. Mayor and City Council of the City of San Bernardino Page 9 ITEMS TO BE CONSIDERED FOR FUTURE MEETINGS 18. Establishment of a data driven pavement management system to better prioritize capital improvements to the City’s streets specifically the system should include a method for continually assessing the condition of the City’s roadways and the creation of a user­friendly and transparent tool to allow council, staff and the public to visualize the condition of the City’s street assets (All Wards) – (Council Member Sanchez) Pg. 1018 19. Receive a presentation and provide direction on key economic development matters, including the continuance of the General Plan and Downtown Specific Plan, the background and status of the proposed Downtown Property­Based Improvement District (PBID), and any other pertinent economic development projects (All Wards) – (Council Member Knaus) Pg. 1019 MAYOR & CITY COUNCIL UPDATES/REPORTS ON CONFERENCES & MEETINGS ADJOURNMENT The next joint regular meeting of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency will be held on June 18, 2025 at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California 92410. Closed Session will begin at 4:00 p.m. and Open Session will begin at 5:00 p.m. Mayor and City Council of the City of San Bernardino Page 10 CERTIFICATION OF POSTING AGENDA I, Telicia Lopez, CMC, Acting City Clerk for the City of San Bernardino, California, hereby certify that the agenda for the June 4, 2025, Regular Meeting of the Mayor and City Council and the Mayor and City Council acting as the Successor Agency to the Redevelopment Agency was posted on the City's bulletin board located at 201 North "E" Street, San Bernardino, California, 92401, at the Feldheym Central Library located at 555 West 6th Street, San Bernardino, California, 92410, and on the City's website sbcity.org on Friday, May 30, 2025. I declare under the penalty of perjury that the foregoing is true and correct. Telicia Lopez, CMC, Acting City Clerk Mayor and City Council of the City of San Bernardino Page 11 NOTICE: Any member of the public desiring to speak to the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter on the agenda, which is within the subject matter jurisdiction of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may address the body during the period reserved for public comments. In accordance with Resolution No. 2018­89 adopted by the Mayor and City Council on March 21, 2018, the following are the rules set forth for Public Comments and Testimony: Public Comments and Testimony: Rule 1. Public comment shall be received on a first come, first served basis. If the presiding officer determines that the meeting or hearing may be lengthy or complicated, the presiding officer may, in his or her discretion, modify these rules, including the time limits stated below. Rule 2. All members of the public who wish to speak shall fill out a speaker' s reservation card and turn in the speaker reservation card to the City Clerk prior to the time designated on the agenda. Comments will be received in the order the cards are turned in to the City Clerk. Failure of a person to promptly respond when their time to speak is called shall result in the person forfeiting their right to address the Mayor and City Council. Rule 3. The presiding officer may request that a member of the public providing comment audibly state into the microphone, if one is present, his or her name and address before beginning comment. If that person is representing a group or organization the presiding officer may request that the speaker identify that group or organization, including that group or organization's address. Rule 4. Notwithstanding the provisions of Rule 2 and 3 above, a person shall not be required to provide their name or address as a condition of speaking. Rule 5. Time Limits: 5.01 Each member of the public shall have a reasonable time, not to exceed three (3) minutes per meeting, to address items on the agenda and items not on the agenda but within the subject matter jurisdiction of the Mayor and City Council. 5.02 Notwithstanding the time limits set forth in subsection 5. 01 above, any member of the public desiring to provide public testimony at a public hearing shall have a reasonable time, not to exceed (3) minutes, to provide testimony during each public hearing. Mayor and City Council of the City of San Bernardino Page 12 Any member of the public desiring to speak to the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency concerning any matter not on the agenda but which is within the subject matter jurisdiction of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may address the body at the end of the meeting, during the period reserved for public comments. Said total period for public comments shall not exceed 60 minutes, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. A three­minute limitation shall apply to each member of the public, unless such time limit is extended by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. No member of the public shall be permitted to "share" his/her three minutes with any other member of the public. Speakers who wish to present documents to the governing body may hand the documents to the City Clerk at the time the request to speak is made. The Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency may refer any item raised by the public to staff, or to any commission, board, bureau, or committee for appropriate action or have the item placed on the next agenda of the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency. However, no other action shall be taken nor discussion held by the Mayor and City Council and the Mayor and City Council Acting as the Successor Agency to the Redevelopment Agency on any item which does not appear on the agenda unless the action is otherwise authorized in accordance with the provisions of subdivision (b) of Section 54954.2 of the Government Code. Public comments will not be received on any item on the agenda when a public hearing has been conducted and closed. Mayor and City Council of the City of San Bernardino Page 13 ALTERNATE MEETING VIEWING METHOD: If there are any technical issues with the live stream or recording from the main agenda portal or if you require an option with Closed Captioning, you may view the meeting from the following location (TV3). https://reflect­sanbernardino.cablecast.tv/CablecastPublicSite/watch/1?channel=6 PUBLIC COMMENT OPTIONS Please use ONE of the following options to provide a public comment: Written comments can be emailed to publiccomments@sbcity.org. Written public comments received up to 2:00 p.m. on the day of the meeting (or otherwise indicated on the agenda) will be provided to the Mayor and City council and made part of the meeting record. Written public comments will not be read aloud by city staff. Written correspondence can be accessed bythe public online at tinyurl.com/agendabackup . Attend the meeting in person and fill out a speaker slip. Please note that the meeting Chair decides the cutoff time for public comment, and the time may vary per meeting. If you wish to submit your speaker slip in advance of the meeting, please submit your request to speak using the form on the following page: tinyurl.com/mccpubliccomments. Any requests to speak submitted electronically after the 2:00 p.m. deadline will not be accepted. Please note: messages submitted via email and this page are only monitored from the publication of the final agenda until the deadline to submit public comments. Please contact the City Clerk at 909­384­5002 or SBCityClerk@sbcity.org for assistance outside of this timeframe. Written correspondence submitted after the deadline will be provided to the Mayor and City Council at the following regular meeting. MEETING TIME NOTE: Pursuant to Resolution No. 2024­029, adopted by the Mayor and City Council on February 21, 2024: “Section 3. All meetings are scheduled to terminate at 10:00 P.M. on the same day it began. At 9:00 P.M., the Mayor and City Council shall determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and will continue all other items on which additional time is required until a future Mayor and City Council meeting. A majority vote of the Council is required to extend a meeting beyond 10:00 P.M. to discuss specified items.”